45th; Sand Creek Bridge/45th E; Willow Creek Bridge

THE IDAHO TRANSPORTATION
DEPARTMENT
And
THE LOCAL HIGHWAY TECHNICAL
ASSISTANCE COUNCIL
And
BONNEVILLE COUNTY
REQUEST FOR PROPOSALS
FOR
CONSTRUCTION ENGINEERING, INSPECTION,
MATERIALS TESTING, AND
PROJECT CLOSE-OUT SERVICES
45th; Sand Creek Bridge/45th E; Willow Cr Bridge
KEY NO. 20243/20438
9/15/26

REQUEST FOR PROPOSALS
Table of Contents
General Information
Preparation Instructions
Evaluation Criteria
CE&I Federal-aid Project Log
Scope of Work
The following items are not included in this package, but can be located at the following web
sites:
Consultant Resources | Idaho Transportation Department
General Information and Requirements
Sample Agreement and Consultant Agreement Specifications (CE&I)
Federal Per Diem Policy
Certification Regarding Debarment, Suspension, and Other Responsibility Matters form
Idaho Code Certification Form
ITD Guidance & Manuals | Idaho Transportation Department
ITD Quality Assurance Manual
ITD Contract Administration Manual
45th; Sand Creek Bridge/45th E; Willow CR Bridge
Key No. 20243/20438
Page 2

GENERAL INFORMATION
PROPOSAL
The Idaho Transportation Department (ITD), the Local Highway Technical Assistance Council
(LHTAC), and Bonneville County are seeking qualified and experienced respondents from
interested firms to submit a proposal for providing construction engineering, inspection, and
materials testing (CEI) services for the 45th; Sand Creek Bridge/45th E; Willow CR Bridge Projects
in Bonneville County.
GENERAL TERMS
This Request for Proposals (RFP) does not commit the ITD, the LHTAC, or Bonneville County to
enter into an agreement or to pay any costs incurred in the preparation of a proposal or in
subsequent negotiations.
REVISIONS TO RFP
All addenda to this solicitation will be posted on the Consultant Services web page. No notice will
be given by mail.
RESERVATION OF RIGHTS BY ITD
The issuance of this RFP does not constitute an assurance by the ITD, the LHTAC, or Bonneville
County that any contract will actually be entered into by the ITD, the LHTAC, or Bonneville
County expressly reserves the right to:
* Waive any immaterial defect or informality in any response or response procedure
* Reject any and all proposals
* Reissue the Request for Proposals
* Invite additional respondents to the proposal
* Request additional information and data from any or all respondents
* Extend the date for submission of responses
* Supplement, amend, or otherwise modify the RFP, and cancel this request with or without
the substitution of another RFP
* Disqualify any respondent who fails to provide information or data requested herein or
who provides inaccurate or misleading information or data
* Disqualify any respondent on the basis of any real or apparent conflict of interest
By responding to this solicitation, each respondent agrees that any finding by the ITD, the
LHTAC, or Bonneville County of any fact in dispute as to this solicitation or the responses thereto
shall be final and conclusive, except as provided herein.
45th; Sand Creek Bridge/45th E; Willow CR Bridge
Key No. 20243/20438
Page 3

CONFLICT OF INTEREST
By the submission of a proposal, the Consultant agrees to ensure that, at the time of contracting,
the Consultant will have no interest, direct or indirect, that would conflict in any manner or degree
with the performance of the Consultant's obligations under the Agreement. The Consultant shall
further covenant that, in the performance of the contract, the Consultant shall not employ any
person, or subcontract with any entity, having any such known interest.
EEO REQUIREMENTS
Respondent, by submission of a proposal, agrees to not discriminate against any worker, employee,
application subcontractor or any member of the public because of race, color, gender, age, national
origin, or disability, or otherwise commit an unfair employment practice. Respondent further agrees
to comply with all Federal, State, and Local equal employment opportunity requirements and the
requirements of the ITD EEO Special Provisions, accessible at the following web site: Office of
Civil Rights | Idaho Transportation Department
All firms working for the Department are required to register on the Bidder's List with the Office
of Civil Rights. If your firm has not registered, go to the following website for instructions:
https://itd.dbesystem.com/. Please make sure your subconsultants are also registered. For further
information regarding this requirement, call the ITD EEO Office at (208) 334-8884.
DBE PARTICIPATION:
In an effort to achieve ITD's DBE Annual Participation Goal (APG) of 10% utilization, ITD
respectfully requests and encourages responder to consider utilizing subcontractors and suppliers
listed on our DBE Directory located at: https://itd.dbesystem.com . For more information regarding
ITD's DBE Program, call the ITD DBE coordinator at (208) 334-8567.
FINANCIAL REQUIREMENTS
Prior to negotiating an agreement, the selected consultant and their subconsultants will be required
to submit certified hourly rates and their last years' financial information and overhead schedule in
accordance with the Federal Acquisition Regulations (FARs) and the most recent version of the
AASHTO Audit Guide. More information can be found at the following web site: Consultant
Resources | Idaho Transportation Department
PROPRIETARY MATERIAL
The ITD, LHTAC, and Bonneville County assume no liability for disclosure of proprietary material
submitted by respondents. Proposal submittals shall be considered public documents under applicable
state law except to the extent portions of the submittals are otherwise protected under applicable law.
CERTIFICATION REGARDING DEBARMENT
All proposals must contain a signed Certification Regarding Debarment, Suspension, and other
Responsibility Matters form for the prime and each subconsultant.
45th; Sand Creek Bridge/45th E; Willow CR Bridge
Key No. 20243/20438
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The certification form is located on the Consultant Services web page at Consultant Resources |
Idaho Transportation Department
IDAHO CODE CERTIFICATION FORM
All proposals must contain a signed Idaho Code Certification form for the prime.
The certification form is located on the Consultant Services web page at Consultant Resources |
Idaho Transportation Department
PROPOSAL EVALUATION AND SELECTION
An Evaluation Committee will evaluate and determine the individual and comparative merits of
each of the proposals received. It is the responsibility of the Consultant to ensure that it complies
with this RFP and provides the information requested. If the Consultant fails to provide any
information requested in this RFP, such failure may result in either a lowered evaluation score of
the proposal or disqualification of the proposal.
It is the intent of the department to take approximately 15 days, commencing on the submission
date shown below, to evaluate the submitted proposals. The department intends to notify the
successful and unsuccessful Consultants as soon as practicable after the evaluations have been
completed, and after approval has been given on the Evaluation Committee's recommendations.
As part of the selection process, the top-ranked firms may be required, at their expense, to give a
presentation and/or answer interview questions.
If your firm is selected and approved, negotiations will begin. If negotiations break down with a
selected Consultant, they will be formally ended and negotiations will begin with the next ranked
Consultant.
CONTRACT TYPE AND METHOD OF PAYMENT
The contract for this work will be a professional services agreement. It is anticipated that the
method of payment will be Specific Rates of Compensation.
CONTACT INFORMATION
All questions concerning the procedures of this request for proposal shall be directed to Heather
Parker at ITD via email at Heather.Parker@itd.idaho.gov.
All project specific questions shall be directed by e-mail to Matt Koster at MKoster@lhtac.org .
No questions will be accepted by telephone. All questions will be responded to by e-mail, within
two days of receipt of the question(s).
Interested firms are encouraged to submit a contact e-mail address to MKoster@lhtac.org with a
request to be included on an electronic mailing list. Firms on the mailing list will receive copies of
the response to all project questions submitted. No firms will be identified in the responses. No
project specific questions will be accepted after September 30, 2026.
45th; Sand Creek Bridge/45th E; Willow CR Bridge
Key No. 20243/20438
Page 5

PREPARATION INSTRUCTIONS
Proposals must conform to the following instructions. Any non-conforming proposal will be
rejected.
Proposals must be received by ITD by 4:00 p.m. MST on October 7, 2026. Proposals must be
submitted via e-mail with the project name and the consultant's name clearly indicated in the
subject line. Late proposals will not be considered.
E-Mail Address for proposal submittal is: consultantservices@itd.idaho.gov
FORMAT:
Required File Format: pdf
Maximum length of the submittal shall be five (5) pages.
Cover pages are discouraged. If they are included, they will be counted in the proposal
page total.
The introductory letter is limited to one (1) page.
Except as otherwise noted, pages shall be 8 12 x 11 inches, with minimum of 12" margins
and a minimum font size of 11.
The following items do not count in the proposal page total.
* Introductory letter
* Certification Regarding Debarment
* The 5-Year ITD/LHTAC CE&I Project Log does not count in the proposal page
total.
* Idaho Code Certification Form
INTRODUCTORY LETTER
The introductory letter should be addressed to: Heather Parker
Contracts Officer
Consultant Services
Idaho Transportation Department
P.O. Box 7129
Boise, Idaho 83707-1129
The introductory letter should introduce the Consultant's submittal, identify the Project Manager,
list a contact telephone number, and contain a statement confirming the commitment of the key
personnel identified in the submittal to meet the ITD's, the LHTAC's, and Bonneville County's
quality and schedule expectations. List each Subconsultant, their work tasks, and a contact name
and telephone number. The Consultant shall include his/her acceptance of the terms and
provisions of the Sample Agreement located at Consultant Resources | Idaho Transportation
Department, and indicate willingness to execute said agreement.
45th; Sand Creek Bridge/45th E; Willow CR Bridge
Key No. 20243/20438
Page 6

PROPOSAL
It is essential that the consultant provide an adequate staff of experienced personnel or
subconsultants capable of and devoted to the successful accomplishment of work to be performed
under this contract. The specific individuals or subconsultants listed in the proposal, including
Project Manager and Lead On-Site Inspector, shall be assigned to the key positions and shall not
be removed or replaced without the prior written approval of the ITD, the LHTAC, or Bonneville
County. Replacement personnel submitted for approval must have at least equal qualifications,
experience and expertise as those listed in the proposal.
The following criteria will be considered in the evaluation and selection, and apply only to the
Consultant, except where specifically requested for the Consultant and each Subconsultant.
CRITERIA 1 - PROJECT MANAGER (Weight 3)
(Complete for Lead Consultant Project Manager Only)
- Identify the Project Manager who will be responsible for the quality, timeliness and
delivery of the consultant's work, and for ensuring that adequate personnel and other
resources are available for this project.
- Provide a brief summary of education, experience, and qualifications pertaining to
the management of this project. CE&I experience in working on state and local
Federal- aid construction projects within the past five (5) years should be included if
available. List all ITD/LHTAC Federal CE&I experience on the 5-year ITD/LHTAC
CE&I Federal-aid Project Log included in this solicitation. Include their office and
lab location.
- List current IQP qualifications pertinent to this project.
- Provide Idaho registration (registration is required at the time of submittal) as a
professional engineer.
- List all projects that the Project Manager is currently managing and the percent of
time spent by him/her on each of those projects. Include estimated completion date
for each of those projects. Describe availability to the project as a percentage.
Commitments should include but are not limited to: time spent performing design,
construction engineering, inspection, management, and marketing. Scoring
consideration will be made on staff known to be assigned to other ITD and local
agency projects.
CRITERIA 2 - LEAD ON-SITE INSPECTOR (Weight 4)
(Complete for the Lead Inspector only)
- Identify the Lead Inspector to be assigned to the project and describe the duties and
qualifications (WAQTC & IQP) on this project IQP certifications must be current.
The Lead Inspector must be on-site for no less than 70% of the inspection hours
submitted for payment.
- List the CE&I experience and role that this individual has had on state and local
Federal-aid roadway construction projects. Include their office and lab location. List
that ITD/LHTAC Federal-aid experience on the 5-year ITD/LHTAC CE&I Project
Log included in this solicitation. Include the estimated percentage of time spent on
each completed Federal-aid construction project.
45th; Sand Creek Bridge/45th E; Willow CR Bridge
Key No. 20243/20438
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- Include Idaho professional registration (if applicable).
- List project duties that will be handled by the Lead Inspector. Will the Lead
Inspector complete relevant project paperwork and software entries while on site; list
the extent of these duties. List all projects that the Lead Inspector is currently
working on and the percent of time spent by him/her on each of those projects.
Include estimated completion date for each of those projects. Identify availability
as a percentage.
CRITERIA 3 - KEY PERSONNEL ASSIGNED TO THE PROJECT (Weight 2)
(Complete for Consultant and each Subconsultant)
- Identify the key personnel to be assigned to the project. Additional
Inspector/Alternate Inspector. Document Controller, Records Inspector, Materials
Testing Coordinator, Manager, Lead Materials Technician. The first individual listed
for each role will be considered in scoring. Additional personnel will be excluded
from consideration. Describe each person's role, duties and qualifications (WAQTC
& IQP) on this project. Include their office and lab location. Indicate clearly who
will serve as certified stormwater inspector in the appropriate resume section.
- Key Personnel should have direct applicable CEI experience in working on state and
local Federal-aid construction projects within the last five (5) years. List that
experience on the 5-year CE&I ITD/LHTAC Federal-aid Project Log included in this
solicitation.
- Include Idaho professional registration (if applicable) for each person identified.
Describe availability to the project as a percentage. Commitments should include but
are not limited to: time spent performing design, construction engineering or
inspection, and marketing. Scoring consideration will be made on staff known to be
assigned to other ITD and local agency projects. If staff members are currently
assigned to other ITD and local agency projects, note how the other project(s) will
be impacted and the impact resolved. The proposed material testing firm must have a
current approved Schedule of Testing fees approved by the LHTAC at the time of
selection.
CRITERIA 4 - PROJECT MANAGEMENT PLAN (Weight 3)
(Complete for Project Management Plan)
- Describe the Consultant's project management strategy. This should include, but not
be limited to: The number and type of field staff expected. How much
involvement/time is expected from each member of the field staff for duration of the
work Administrative personnel anticipated and their level of involvement. Proposed
Project Managers anticipated level of involvement including specific project duties,
detailed as percentages. All involvement/time should be expressed as a percentage of
the contract working/calendar days. Overall strategy to meet the project Scope of
Work. Strategy to maintain staffing continuity in light of project duration. Any
anticipated staffing continuity in light of project duration. Any anticipated staffing
concerns/considerations.
- List construction project that have been closed out to Federal-aid standards by the
proposed team, only, in the last five(5) years. Additional project observations.
45th; Sand Creek Bridge/45th E; Willow CR Bridge
Key No. 20243/20438
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1. 5-Year ITD/LHTAC CE&I Federal-aid Project Log
Project Information Assigned Staff
Project Project Project Date Construction Project Owner Contact Info Project Lead Other Project Work
Key Name Type* Completed Contract (Organization & (Phone & E- Manager Inspector Completed as Prime
Number Amount** Representative Name) mail) CE&I Consultant

















* Bridge or Roadway
** Contractor Contract Value, not the value of the Consultant Contract
45th; Sand Creek Bridge/45th E; Willow CR Bridge
Key No. 20243/20438
Page 9

SCOPE OF SERVICES FOR
CONSTRUCTION ENGINEERING, INSPECTION & SAMPLING (CEI&S) SERVICES
PROJECT NAME: 45th; Sand Creek Bridge/ 45th E; Willow Cr Bridge
PROJECT NO: A20(243)/A20(438)
KEY NO: 20243/20438
This scope of work is to provide Construction Engineering, Inspection & Sampling (CEI&S) Services
to include contract administration, inspection, materials sampling, and project office documentation
under the general direction of the assigned Local Highway Technical Assistance Council (LHTAC)
Resident Engineer for construction of the 45th; Sand Creek Bridge/ 45th E; Willow Cr Bridge projects
located in Bonneville County, Idaho. CONSULTANT (CONSULTANT) intends to provide the
LHTAC and the local sponsor with experienced management, construction administration, and
inspection/sampling personnel. Through this contract, CONSULTANT will inspect and document to
ITD standards, the activities associated with the project to the level necessary to administer the contract.
The following tasks represent the individual services that are to be provided by CONSULTANT under this
agreement:
PRIMARY TASKS:
1. Construction Administration - CONSULTANT will provide the qualified personnel necessary to
administer the Plans, Special Provisions, and Specifications of the project to ensure the project is
accepted by the Bonneville County, the LHTAC, the ITD and the Federal Highway Administration
(FHWA). The following sub-tasks represent a partial list of those activities necessary to administer
the contract.
1.1 Submittal Log & Minimum Testing Requirements (MTRs) - CONSULTANT
will develop a list of required submittals for the project prior to start of
construction and will also track and maintain a log of shop drawings and
submittals, and encourage reviewers to complete their review in a timely
manner. Deficiencies will be promptly reported. CONSULTANT will also
develop the MTR list for the project prior to start of construction. This
information will be used to track the materials testing required on the project and
coordination of the testing lab responsible for processing samples and reporting
results.
1.2 Pre-Construction Conference - CONSULTANT will facilitate the Pre-
Construction Conference including forms and exhibits provided by or
coordinated with the LHTAC.
Performance Assumptions:
i. Coordination of meeting with Bonneville County, the LHTAC,
and Utilities.
P age |1 45th; Sand Creek Bridge/ 45th E; Willow Creek Bridge |KEY # 20243/20438