Senior Center Needs Assessment RFP

Location:	California
Posted:	Feb 3, 2026
Due:	Feb 26, 2026
Agency:	City of Laguna Niguel
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

Bid Title:	Senior Center Needs Assessment RFP
Category:	Parks & Recreation
Status:	Open

Description:

The City of Laguna Niguel seeks to develop a collaborative, community-supported Senior Center Needs Assessment (“Needs Assessment” or “Project”) that outlines how to best meet the future recreation needs of its citizens and builds economic and cultural value at the Sea Country Senior and Community Center (“Senior Center”). The Needs Assessment will be a planning document that provides a clear vision, supported by goals, policies, and objectives, to guide the City's development, expansion, and programming enhancements at the Senior Center. The Senior Center Needs Assessment will help guide Department goals and priorities for the next ten (10) years or more.

The Senior Center Needs Assessment aims to collect valuable input from seniors, stakeholders, and staff to inform future decisions on programming, activities, events, and facility usage. Key objectives include identifying current and unmet needs, evaluating satisfaction with existing services, understanding barriers to participation, assessing demographic trends and service gaps, gathering suggestions for desired programs and amenities, and providing actionable recommendations to improve services, outreach, and facility utilization.

MILESTONE	DATE
RFP Issued	Tuesday, February 3, 2026
Due date for RFP Questions	Thursday, February 12, 2026, by 10 AM PST
Responses Provided to RFP Questions	Tuesday, February 17, 2026
RFP Submittal (RFP Due Date)	Thursday, February 26, 2026, by 2 PM PST
Optional Consultant Interview	March 9-10, 2026
Award of Project	March 2026
Kick-Off Meeting	March 2026

Publication Date/Time:

2/3/2026 8:00 AM

Closing Date/Time:

2/26/2026 2:00 PM

Contact Person:

Derek Breaux
Recreation Supervisor
Phone: (949) 425-5152
Email: dbreaux@cityoflagunaniguel.org

Attachment Preview

City of Laguna Niguel

Senior Center Needs Assessment

Request for Proposals (RFP)

Issued: Tuesday, February 3, 2026 Due: Thursday, February 26, 2026, by 2:00 PM PST

Parks and Recreation Department

30111 Crown Valley Parkway

Laguna Niguel, CA 92677

(949) 425-5107

RFP Title:

Scope of Service:

RFP Submittal Information:

RFP OVERVIEW

City of Laguna Niguel Senior Needs Assessment

See Section I-4 (Scope of Service)

Interested Consultants will submit:

1. Four (4) printed copies of your Proposal in a

sealed envelope or box and marked with the

RFP title by the RFP Due Date; and,

2. A PDF copy of your Proposal, emailed to the

City Contact or provided via cloud service

(Dropbox, Google Drive, OneDrive, etc.).

Printed Submittal Location:

RFP Due Date:

RFP Submittal Requirements:

No faxed Proposals. Late Proposals will not be

accepted.

Laguna Niguel City Hall

30111 Crown Valley Parkway

Laguna Niguel, CA 92677

Thursday, February 26, 2026, by 2:00 p.m. PST

Your proposal must include the information described

in Section III and the Proposal Forms provided in

Section VI of this RFP.

Prior to Award of Contract:

RFP Questions:

City Contact:

Proposals will be considered non-responsive if the

proposal does not provide all the information

requested in Section III and Attachments B, C, and D.

The successful Consultant must submit a Certificate of

Insurance and related endorsements that meet the

City’s criteria as described in the draft Agreement

(Exhibit A).

RFP questions must be submitted in the form of an

email with the RFP title in the subject heading. The

deadline to submit questions is February 12, 2026, by

10:00 a.m. PST. Questions should be addressed to

the City Contact.

Derek Breaux

Recreation Supervisor

Phone: (949) 425-5152

Email: dbreaux@cityoflagunaniguel.org

City of Laguna Niguel, CA - RFP – City of Laguna Niguel Senior Needs

Assessment

Page 2 of 41

Table of Contents

Proposal Instructions......................................................................................................................... 5

Section I – Project Information.......................................................................................................... 6

I-1. Program Information ................................................................................................................... 6

I-2. City Background.......................................................................................................................... 6

I-3. Project Goals and Project Deliverables ....................................................................................... 7

I-4. Scope of Services ...................................................................................................................... 7

Section II – RFP Process ................................................................................................................. 10

II-1. RFP Timeline ........................................................................................................................... 10

II-2. RFP Questions and Responses ............................................................................................... 11

II-3. RFP Due Date and Opening .................................................................................................... 11

II-4. RFP Evaluation Process .......................................................................................................... 12

II-5. Interviews................................................................................................................................. 12

II-6. Award and Execution of Professional Services Agreement...................................................... 13

II-7. Insurance & W-9 ...................................................................................................................... 13

II-8. Acceptance of Agreements and Terms .................................................................................... 13

Section III – Proposal Forms and Content...................................................................................... 14

III-1. General Information ................................................................................................................ 14

III-2. Proposal Submission Requirements and Response Format ................................................... 14

III-3. Letter of Transmittal ................................................................................................................ 14

III-4. Project Team and Company Profile ........................................................................................ 15

III-5. Cost Proposal ......................................................................................................................... 15

III-6. Other Information .................................................................................................................... 15

Section IV – Evaluation and Selection of Proposal ....................................................................... 15

IV-1. Clarifications ........................................................................................................................... 15

IV-2. Proposal Evaluation and Selection ......................................................................................... 15

IV-3. Single or Multiple Contracts .................................................................................................... 15

IV-4. Interviews, Reference Checks, Discussion ............................................................................. 16

Section V – General RFP Information ............................................................................................. 16

V-1. Public Records ........................................................................................................................ 16

V-2. Cancellations ........................................................................................................................... 17

V-3. Late Proposals ........................................................................................................................ 17

V-4. Disputes .................................................................................................................................. 17

V-5. Protests ................................................................................................................................... 17

V-6. Consultant Certifications.......................................................................................................... 17

V-7. Nondiscrimination .................................................................................................................... 18

City of Laguna Niguel, CA - RFP – City of Laguna Niguel Senior Needs

Assessment

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V-8. Proposed Liability .................................................................................................................... 18

V-9. Requests for Clarification, Additional Research, and Revisions............................................... 18

V-10. Rejection of Proposals........................................................................................................... 19

V-11. Modification or Withdrawal of Proposal by Consultant .......................................................... 19

V-12. Duration of Proposal .............................................................................................................. 20

V-13. Local, State, and Federal Requirements ............................................................................... 20

V-14. Conflicts of Interest ................................................................................................................ 20

Exhibit A – Sample Professional Services Agreement ……………………………………………… 21

Exhibit B – Certification Statement ................................................................................................. 39

Exhibit C – Ex Parte Communications Certification ...................................................................... 40

Exhibit D – Disqualification Questionnaire .................................................................................... 41

City of Laguna Niguel, CA - RFP – City of Laguna Niguel Senior Needs

Assessment

Page 4 of 41

PROPOSAL INSTRUCTIONS

1. Purpose: The City of Laguna Niguel (“City”) is seeking proposals from qualified firms

(“Consultant”) with the resources, capacity, and experience to coordinate, design, and

deliver a comprehensive Senior Center Needs Assessment (“Assessment”) as further

detailed in the Scope of Service (Section I-4). The selected Consultant will be

responsible for evaluating the needs, preferences, and service gaps affecting the senior

population in Laguna Niguel and providing recommendations to guide future programs,

services, and policies for older adults.

2. Contract Term: The contract term shall be valid until all services have been completed,

effective from the date of award. The City reserves the right to cancel this Agreement at

any time if services rendered are unsatisfactory.

3. Examination of Proposal Documents: The submission of a proposal shall be deemed

a representation and certification that the Consultant:

(a) Has carefully read and fully understands the information provided by the City to

serve as the basis for submission of this proposal;

(b) Is capable and has the capacity to successfully undertake and complete the

responsibilities and obligations of the submitted proposal;

(d) Did not, in any way, collude; conspire to agree, directly or indirectly, with any

person, firm, corporation, or other Consultant regarding the amount, terms, or

conditions of this proposal;

(e) Is acknowledging the City has the right to make any inquiry it deems appropriate

to substantiate or supplement information supplied by Consultant, and Consultant

hereby grants the City permission to make these inquiries and will provide

documentation requested in a timely manner;

(f) Is acknowledging that no request for modification of the proposal shall be

considered after submission on the grounds that the Consultant was not fully

informed of any fact or condition.

4. Availability of the RFP Document: The RFP document is available at

www.cityoflagunaniguel.org/bids. The City is not responsible for the accuracy or

completeness of RFP documents or information obtained from any source other than

www.cityoflagunaniguel.org/bids.

5. RFP Schedule: The City reserves the right to modify this RFP Schedule as needed and

will issue an addendum if the schedule is modified. The anticipated schedule for

proposal review and contract award is outlined in Section II-1 of this document.

City of Laguna Niguel, CA - RFP – City of Laguna Niguel Senior Needs

Assessment

Page 5 of 41

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Senior Center Needs Assessment RFP

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