Airwall Replacement Invitation to Bid

Location:	Texas
Posted:	Apr 21, 2026
Due:	May 13, 2026
Agency:	Houston First
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Publication URL:	To access bid details, please log in.

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AIRWALL REPLACEMENT

INVITATION TO BID

ISSUE DATE:

April 21, 2026

DUE DATE:

11:00 A.M. on May 13, 2026 (“Submission Deadline”)

INSTRUCTIONS: Bidders must timely submit one paper copy of their bid, using the

Bid Form provided below, in a sealed envelope labelled “Airwalls” to

the following address:

Houston First Corporation, Attn: David Stephenson, 701

Avenida de las Americas, Suite 200, Houston, TX 77010

Bids must be delivered by mail, courier, or in person. Submittals

received after the Submission Deadline, by email, or unsealed, will

be rejected without further review or consideration.

QUESTIONS:

Any questions concerning the form or content of this Invitation to Bid

must be submitted by email to bids@houstonfirst.com no later than

11:00 a.m. on May 1, 2026.

All material questions will be answered collectively, rather than

individually, in the form of a Letter of Clarification available at

www.houstonfirst.com/do-business. Questions received may be

edited or combined with similar questions for clarity or length at the

discretion of HFC.

BID OPENING:

Bids timely received will be opened and publicly announced at 2:00

p.m. on the Submission Deadline at 701 Avenida de las Americas,

Suite 200, Houston, TX 77010.

OVERVIEW AND SCOPE

Houston First Corporation (“HFC”) requests bids from experienced contractors (each a

“Bidder” and, collectively, “Bidders”) to procure and install manually operated, paired-

panel movable partition panels (i.e., airwalls), including new track systems, in eight (8)

meeting rooms at the George R. Brown Convention Center in Houston, Texas. The

contractor selected will also be responsible for removing and disposing of all existing

tracks and panels.

HFC has or will engage one or more third-party contractors to provide for removal and

replacement of sheetrock, ceiling grids, tape and float, supports, wood blocking, and

painting.

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On site work is expected to commence in the Fall of 2026. The project must be completed

no later than December 31, 2026.

BACKGROUND

HFC is a local government corporation created by the City of Houston to facilitate

economic growth through the promotion of the greater Houston area and the business of

conventions, meetings, tourism, and the arts. HFC is the primary entity responsible for

marketing Houston and increasing awareness of its many attractions and amenities.

HFC is responsible for the operation and management of the George R. Brown

Convention Center, Avenida Houston, Partnership Tower, Wortham Theater Center,

Jones Hall for the Performing Arts, Miller Outdoor Theatre, an array of outdoor properties

and parking facilities.

The George R. Brown Convention Center is a nationally prominent convention and trade

show facility. Ranked among the nation’s largest convention centers, GRBCC offers over

one million square feet of dedicated meeting space, including seven ground-floor exhibit

halls with 547,000 square feet of exhibit space, a 3,600 tier-seated amphitheater, a level-

three exhibit hall featuring telescopic arena-style seating, meeting rooms, and a 31,500

square-foot ballroom.

SCOPE AND TECHNICAL SPECIFICATIONS

The Bidder selected as a result of this Invitation to Bid will be responsible for providing all

labor, supervision, materials, supplies, and equipment necessary to installing airwalls

meeting the following specifications at the George R. Convention Center:

Room Qty. Mfr.

Model

350 2 Moderco 842 Paired Panels

351 1 Moderco 841 Single Panels

4 Moderco 842 Paired Panels

352 2 Moderco 842 Paired Panels

360 1 Moderco 841 Single Panels

2 Moderco 842 Paired Panels

361 1 Moderco 841 Single Panels

4 Moderco 842 Paired Panels

362 1 Moderco 841 Single Panels

2 Moderco 842 Paired Panels

370 1 Moderco 841 Single Panels

2 Moderco 842 Paired Panels

371 1 Moderco 841 Single Panels

4 Moderco 842 Paired Panels

Size

43’ Long x 22’ High

88’-8” Long x 22’ High

36’-2” Long x 22’ High

43’ Long x 22’ High

94’-6” Long x 22’ High

35’-1” Long x 22’ High

36’-4” Long x 22’ High

88’-8” Long x 22’ High

38’-4” Long x 22’ High

103’-3” Long x 22’ High

38’-3” Long x 22’ High

35’-2” Long x 22’ High

94’-6” Long x 22’ High

35’-1” Long x 22’ High

36’-4” Long x 22’ High

88’-8” Long x 22’ High

38’-4” Long x 22’ High

Panel

Orientation

North/South

East/West

North/South

East/West

North/South

East/West

North/South

East/West

North/South

East/West

North/South

East/West

North/South

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STC (Sound Transmission

Classification) Rating

Wall Covering

Edge Trim

Top Seals

Bottom Seals

Final Closure

Track

Pocket Doors

Pass Doors

Work Surface

Attic Stock

Material Warranty

Shop Drawings

Drilling Holes in Support

Panel Size

Standard Vinyl, Color TBD

Protective Trim - Anodized

Aluminum - Clear

1" Mechanical Retractable

2" Mechanical Retractable

Auto Telescopic Closure

Anodized Aluminum - Clear

None

8' High Plastic Laminate AFF

Not Required

5 Years Panels, 10 Years Track,

Trolleys and Mechanical Parts

Contractor to Include

Contractor to Field Verify

See Above; Contractor to Field

Verify

For the benefit of all potential Bidders, a map of the foregoing rooms and Technical Data

Sheets from Moderco 841 and 842 are provided below.

SITE VISITS

Although a pre-submittal meeting has not been scheduled, Bidders are encouraged (but

not required to) schedule a site visit by submitting their request by email to

bids@houstonfirst.com, no later than May 1, 2026.

MANNER OF SELECTION

On or about May 21, 2026, HFC expects to enter into a contract with the Bidder providing

the lowest responsible bid received; provided, however, that HFC reserves the right to

select or reject all or part of any bid, waive minor technicalities, and accept one or more

bids in the manner and to the extent that they serve the best interests of HFC. This

Invitation to Bid does not commit HFC to award a contract, issue a purchase order, or

enter into an agreement. HFC will not pay any costs incurred in the preparation of a bid

or in connection with any in-person interview arising out of this Invitation to Bid. HFC

reserves the right to request bid clarifications and/or additional information from some or

all Bidders.

LETTERS OF CLARIFICATION

Responses to all material questions timely submitted by potential Bidders, as well as any

revisions incorporated into this Invitation to Bid, will be confirmed collectively, rather than

individually, in a letter made available online at http://www.houstonfirst.com/do-business/

(each, a “Letter of Clarification”). When issued, Letters of Clarification become part of this

Invitation to Bid and automatically supersede any previous terms, conditions,

specifications, or provisions in conflict therewith. By submitting their bid, Bidders shall be

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deemed to have reviewed all Letters of Clarification, considered all responses, as well as

any revisions, and incorporated them into their submittal. Verbal responses by any HFC

officer, director or employee cannot alter the terms, conditions, specifications, or

provisions as stated herein. It is the responsibility of Bidders to monitor the foregoing link

and ensure they review any such Letters of Clarification and incorporate them in their bid.

FORM OF AGREEMENT

By submitting a response to this Invitation to Bid, Bidder agrees, upon notice of selection,

to promptly enter into the Airwall Replacement Agreement set forth below. Requests for

clarification or modification to the terms of such agreement must be timely submitted by

email to bids@houstonfirst.com, and responses to material questions and issues will be

included in a Letter of Clarification. Bidders are advised that additional or conflicting

terms, alternative pricing bids, pre-printed forms, or other objections submitted by a

Bidder with their bid shall be disregarded and may result in a bid being deemed, in HFC’s

discretion, as non-responsive.

RESTRICTIONS ON COMMUNICATIONS

Throughout the selection process, commencing with the Issue Date, Bidders are directed

not to communicate, directly or indirectly, with any HFC employee, officer, director, or

selection committee member regarding their bid, or any matter relating to this Invitation

to Bid, other than through bids@houstonfirst.com, or in response to a direct inquiry from

the HFC General Counsel Department or Procurement Division. Bidders who disregard

the Restrictions on Communications provision do so at their peril, as HFC shall have the

right to reject any bid due to violation of this provision.

NO SALES TAX

As HFC is exempt from states sales and use tax, bidders should assume that there will

be no sales taxes due for the purchase of materials incorporated into the project.

REQUIRED DISCLOSURES

Bidders must disclose if they have, within the past five (5) years, (a) been party to a

service contract terminated for cause, or (b) received material, adverse findings from any

governmental authority having regulatory oversight of services similar to those required

under this Invitation to Bid.

CONFLICTS OF INTEREST

Bidders are advised that they have an affirmative obligation to disclose any affiliation or

business relationship with an HFC employee, officer, or director creating (or appearing to

a reasonable person to create) a conflict of interest. Bidders who need the disclosure

form may find it online at https://www.ethics.state.tx.us/data/forms/conflict/CIQ.pdf. By

submitting a bid, Bidder represents to HFC that they have complied with the requirements

of Chapter 176 of the Texas Local Government Code.

PROTEST PROCEDURES

Any protest relating to the form, terms and conditions, selection criteria, specifications,

exhibits, or any other material bid content must be filed by the actual or potential Bidder

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with the SVP, Legal Services no later than five (5) business days prior to the Submission

Deadline. If the protest consists of a dispute regarding the Bidder recommended by the

selection committee, or otherwise relates to the alleged misapplication of selection

criteria, then the SVP, Legal Services must receive the protest from an actual Bidder after

the Submission Deadline, but at least three business days prior to consideration of a

contract resulting from this Invitation to Bid by an HFC committee or Board of Directors,

whichever is earlier.

All protests must be made in writing and delivered to Houston First Corporation, Attn:

SVP, Legal Services, 701 Avenida de las Americas, Ste. 200, Houston, TX 77010. To be

considered by HFC, protests must be timely received and include, at a minimum, all of

the following information: (a) The name, address and contact information of the Bidder,

with sufficient information to establish that a bona fide Bidder is the person or entity filing

the protest; (b) The full title of the Invitation to Bid; (c) Material grounds for the protest,

including the provisions of the Invitation to Bid and the applicable law or regulation that

serves as the basis for the protest; (d) A statement of the specific relief requested by the

Bidder; (e) Reference to and attachment of any pertinent documents or sources relied

upon by the protestor that the protesting party wishes to have HFC consider; and (f) An

affidavit attached to support any factual allegations stated in the submission.

INVITATION TO BID PACKETS

A complete copy of this Invitation to Bid, including exhibits, necessary forms and other

relevant information, is available online at www.houstonfirst.com/do-business. This

Invitation to Bid provides the information necessary to prepare and submit a bid for

consideration and ranking by HFC.

PUBLIC INFORMATION

As HFC is subject to the Texas Public Information Act (“TPIA”). Information submitted by

Bidders is subject to release under the provisions of the TPIA set forth in Chapter 552 of

the Texas Government Code, any page including confidential or proprietary information

appears must be labeled as such clearly and unambiguously. Bidders will be advised of

any request for public information that implicates their materials and may, in accordance

with applicable law, elect to assert objections to disclosure with the Texas Attorney

General at their cost and expense.

WITHDRAWAL; ERROR

Bids may be withdrawn due to errors or for any other reason by a written request received

by bids@houstonfirst.com prior to the Submission Deadline.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Project	Project Document	Due	Addenda
Active Airwall Replacement Invitation to Bid		5/13/2026	Map and Technical Data

Airwall Replacement Invitation to Bid

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See also