ITB: Henderson County Courthouse Elevator Modernization

Location:	North Carolina
Posted:	May 14, 2026
Due:	May 29, 2026
Agency:	County of Henderson
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services
Publication URL:	To access bid details, please log in.

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Henderson County Government

ITB: Henderson County Courthouse Elevator

Modernization

Date of Issue: May 13, 2026

Bid Due Date: May 29, 2026 by 10:00 AM EST

Mandatory Pre-Bid

Location: Main Entrance Steps of the Henderson County Courthouse,

200 N Grove Street, Hendersonville, NC 28792

Date: May 18, 2026

Time: 10:00 AM EST

Direct all inquiries concerning this ITB to:

Doug Guffey

Purchasing Agent

Phone: 828-694-5023

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Email: hcpurchasing@hendersoncountync.gov

BID FORM

GENERAL

Pursuant to the General Statutes of North Carolina formal sealed bids, subject to the conditions and

specifications herein, are invited for the Henderson County Courthouse Elevator Modernization project.

All bids will be received by the Purchasing Agent, Doug Guffey, Henderson County Finance, 113 N Main

Street, Hendersonville, NC 28792, at 10:00 AM EST, at which time the sealed bids will be publicly opened

and read.

PRICING

The bidder has carefully examined the annexed form of specifications and instructions to bidders and

hereby declares that they will furnish the construction services called for in the manner prescribed

in the specifications and instructions to bidders for the following price:

Base Bid

The base bid and alternate prices shall be inclusive of all applicable fees, permits, and taxes.

OFFER AND ACCEPTANCE

Henderson County seeks offers for the construction services described in this solicitation. The County’s

acceptance of any offer must be demonstrated by execution of the acceptance found below. Acceptance

shall create a contract having an order of precedence as follows: In cases of conflict between documents

comprising the contract, the order of precedence shall be (1) special terms and conditions specific to this

ITB/RFQ, (2) specifications and requitements under the Instruction to Bidders, (3) Hendeson County Terms

and Conditions of this ITB/RFQ, and (4) the agreed portions of the awarded Vendor’s offer. No contract

shall be binding on the County until an encumbrance of funds and preaudit has been made for payment

of the sums due under the contract.

EXECUTION

In compliance with this Invitation for Bid / Request for Quote, and subject to all the conditions herein, the

undersigned offers and agrees to furnish any or all services or goods upon which prices are offered, at the

price(s) offered herein, within the time specified herein. By executing this offer, I certify that this offer is

submitted competitively and without collusion.

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Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.

OFFEROR:

STREET ADDRESS:

CITY, STATE & ZIP:

PRINT NAME & TITLE OF PERSON SIGNING:

AUTHORIZED SIGNATURE:

DATE:

P.O. BOX:

TELEPHONE NUMBER:

ZIP:

TOLL FREE TEL. NO

FAX NUMBER:

E-MAIL:

Offer valid for one hundred and twenty (120), days from date of offer opening unless otherwise stated

here: __________days.

ACCEPTANCE OF OFFER

If any or all parts of this ITB/RFQ are accepted, an authorized representative of Hendeson County shall

affix their signature hereto. A copy of this acceptance will be forwarded to the successful vendor(s).

FOR COUNTY USE ONLY

Offer accepted and contract awarded pursuant to Purchase or Contract Order number _________ this

______ day of _____________________, 20____, as indicated on attached certification,

by _____________________________________________ (Authorized representative of Henderson

County).

This instrument has been preaudited in the manner required by the Local Government Budget &

Fiscal Control Act. N.C.G.S. 159-28(a).

Henderson County Finance Director

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Bidders Checklist

☐ Be aware of the bid opening and date and time as indicated on the first page of this proposal.

☐ You must submit sealed bids in hard copy format. Ensure your bid is properly addressed and

clearly marked with the appropriate bid number.

☐ All signatures must be by a company officer or agent who is authorized to enter into, and sign bid

documents.

☐ Have you read and understood the “Terms and Conditions” and the “Instructions to Bidders” for

submitting a bid?

☐ Have you read, and do you completely understand all the specifications of this bid proposal?

☐ If an addendum to the specifications was issued, has it been signed and returned with this bid

proposal?

☐ Have you enclosed statements explaining any exceptions made to the specifications?

☐ Have you included executed copies of the attachments, as applicable?

☐ Have you included copies of the appropriate licensure as defined by the bid documents?

☐ Have you included a Certificate of Insurance with minimum limits provided herein naming

Henderson County as additionally insured?

☐ Have you included the appropriate HUB forms and affidavits as applicable?

☐ Have you included the bid deposit?

☐ Have you identified all subcontractors that you intend to use for the following subdivisions of

work: HVAC, electrical, plumbing, and general.

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INSTRUCTIONS TO BIDDERS

Section 1: Purpose

The purpose of this document is to provide general and specific information for the Henderson County

Courthouse Elevator Modernization project. All bids and contracts are governed by Henderson County

policy and Section 143-129 of the North Carolina General Statutes.

Section 2: Bid Schedule

Listed below are the dates and times by which stated actions must be taken or completed. The County

may determine, in its sole discretion, that it is necessary to change any of these dates and times. Should

changes be required, proper notice will be provided to potential bidders. All listed times are Eastern

standard times.

Action

Bid Issued

Mandatory Pre-Bid

Deadline for Questions

County Responses

Bids Due

Time

10:00 AM EST

04:00 PM EST

10:00 AM EST

Date

May 13, 2026

May 18, 2026

May 21, 2026

May 22, 2026

May 29, 2026

A MANDATORY PRE-BID MEETING will be held at the Henderson County Courthouse, 200 N Grove

Street, Hendersonville NC 28792 at the time indicated above. Please meet at the Courthouse main

entrance steps. If your company does not attend the pre-bid meeting or is not present for the duration

of the meeting your bid will not be considered as responsive.

Section 3: Bid Contact

Any and all questions, concerns, request for additional information, and alternate product

considerations shall be directed to the Henderson County Finance Department to the attention of the

Purchasing Agent:

Doug Guffey

hcpurchasing@hendersoncountync.gov

Section 4: Bidder Questions

The County is not liable for interpretations/misinterpretations or other errors, or omissions made by the

Bidder in responding to this bid. The Bidder shall examine this bid to determine if the County’s

requirements and terms and conditions are clearly stated. If, after examination of the various

requirements and terms and conditions of this bid, the Bidder believes there are any requirements or

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Title	Bid/RFP Closing Date	Bid/RFP Status	Files	View	Bid Awarded To
ITB: Henderson County Courthouse Elevator Modernization	Fri 5/29/26	Open - accepting bids and proposals	Bid Packet Project Manual Engineered Drawings	View Details

ITB: Henderson County Courthouse Elevator Modernization

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See also