26-022 Highway Vehicle and Equipment Repairs and Parts

Location:	Missouri
Posted:	Jan 9, 2026
Due:	Feb 11, 2026
Agency:	St. Charles County
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	IFB 26-022
Publication URL:	To access bid details, please log in.

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LEGAL NOTICE

INVITATION FOR FORMAL BID

IFB 26-022

For

Highway Vehicle Repairs and Parts

For

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking bids for Highway Vehicle Repairs and Parts. The vendor

must guarantee the quoted prices for a period of Ninety (90) days.

BID INSTRUCTIONS

One [1] signed original and one [1] signed copy of the bid must be received in a sealed

envelope plainly marked “26-022 Highway Vehicle Repairs and Parts” with the date and time

of the bid opening in the lower left corner of the envelope.

An authorized representative of the company/person submitting the bid must sign the bid, in

blue ink.

Bids must be submitted to the St. Charles County Finance Department, 201 North Second

Street Room 541 St. Charles MO 63301 prior to the bid opening.

Bid opening will be on 2/11/2026 at 10:00 AM, in Room 116 of the St. Charles County

Administration Building, 201 North Second Street, St. Charles, MO 63301.

St. Charles County reserves the right to accept and/or reject any and all bids.

Bid results may be obtained by going to our St Charles County Government website at

http://www.sccmo.org/Bids.aspx click on “show Closed/Awarded/Cancelled bids”, select

bid and click on “related documents”. No phone calls please. The time it takes for final bid

results to be made public depends on the complexity of the project and the cost of the project.

BID INQUIRIES

Any questions or clarifications concerning this Request for Bid must be submitted in writing via

E-mail to:

Donna Clayton

St. Charles County Government

Finance Department

201 North Second St

St. Charles, Missouri 63301

dclayton@sccmo.org

For questions or inquiries concerning the specifications please contact:

Ted Dunkmann, Highway Superintendent

St. Charles County Government

301 North Third St

St. Charles, Missouri 63301

Fax: (636)949-7307

Teddunkmann@sccmo.org

• The bid number and title shall be referenced on all correspondence.

• All questions must be received no later than 3:00 PM on 2/03/2026. Any question

received after this deadline may not be answered.

Responses to questions/clarifications will be placed on the County’s website

http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any

addendum that are issued.

26-022 Highway Vehicle Repairs and Parts

Page 2 of 15

Highway Dept.

Bid Response from (please complete)

_____________________________________

Name of Company or individual

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the section

titled “Bid Inquiries”, concerning this request is prohibited PRIOR TO BID OPENING.

Representative shall include, but not be limited to, all elected and appointed officials,

and employees of St. Charles County and their Agents within St. Charles County.

Any Offeror engaging in such prohibited communications prior to Bid Opening may

be disqualified at the sole discretion of St. Charles County.

26-022 Highway Vehicle Repairs and Parts

Page 3 of 15

Highway Dept.

Bid Response from (please complete)

_____________________________________

Name of Company or individual

TERMS AND CONDITIONS

 St. Charles County reserves the right to reject any and all bids or parts of a bid and

waive technicalities, and to adjust quantities.

 All bids will be considered final. No additions, deletions, corrections, or adjustments will

be accepted after the time of bid opening.

 All delivery costs or charges must be included in the F.O.B. destination bid price.

 City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to

sales made to St. Charles County and must be excluded.

 The contract shall be effective for the approximate twelve (12) month period from the

date of the notice of award.

 The County, with the consent of the vendor, shall have the option to renew said contract

for two (2) additional twelve (12) month periods at the same specifications and terms and

conditions of any contract that may be derived from this request for proposal.

 The electronic version of this bid/RFP is available upon request. The document was

entered into WORD for Microsoft Windows. The Purchasing Office does not guarantee

the completeness and accuracy of any information provided on the electronic version.

Therefore, respondents are cautioned that the hard copy of this bid/RFP on file in the

Purchasing Office governs in the event of a discrepancy between the information

contained in or on the electronic version and that which is on the hard copy.

 Vendors are required to clearly identify any deviations from the specifications in this

document.

 An authorized officer of the company submitting the bid must sign all bids, in blue ink.

 Vendors must submit two [2] signed copies of their bid; one is to be an original and so

marked.

 All prices and notations must be in blue ink or typewritten on the attached form.

Mistakes must be crossed out, corrections typed adjacent and must be initialed in blue

ink by the person signing the bid.

 St. Charles County will not award any bid to an individual or business having any

outstanding amounts due from a prior Contract or business relationship with the County

or who owes any amount(s) for delinquent taxes, fees or licenses.

 Sealed proposals received after the designated time of the receipt of the sealed

proposals will be considered as “No Bid” and “Void” and will not be opened.

26-022 Highway Vehicle Repairs and Parts

Page 4 of 15

Highway Dept.

Bid Response from (please complete)

_____________________________________

Name of Company or individual

 The successful bidder is specifically denied the right of using, in any form or medium, the

names of St. Charles County or any other public agency of St. Charles County

Government for public advertising unless express written permission is granted.

 All bidders must possess the necessary and appropriate business and/or professional

licenses in their field.

 The County will make its award to the lowest responsive, responsible bidder unless

additional criteria is established herein. When payments are to be made to the County,

the County will award based on payments unless these documents establish additional

criteria. As used for this award, “responsive” shall mean a bid that conforms in all

respects with the terms and conditions of the County’s requirements. As used for this

award, “responsible” shall mean that the bidder has the capability in all respects to

perform fully the contract requirements, and the integrity and reliability which will assure

good faith performance.

 County reserves the right to accept any item or group of items offered, unless the bidder

qualifies his bid by specific limitations. The bid can be on an "all or none" basis if

wording in the bid so states and if all items solicited are included in the bid.

 When applicable, provide unit prices and extension prices. Where there is disagreement

in the unit and extension prices, the unit price shall govern.

26-022 Highway Vehicle Repairs and Parts

Page 5 of 15

Highway Dept.

Bid Response from (please complete)

_____________________________________

Name of Company or individual

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	IFB 26-022
Bid Title:	26-022 Highway Vehicle and Equipment Repairs and Parts
Category:	SCCMO Equipment
Status:	Open

26-022 Highway Vehicle and Equipment Repairs and Parts

Attachment Preview

See also