Appraisal and Review Services 2026 Addendum #1

Location:	Vermont
Posted:	Feb 6, 2026
Due:	Feb 18, 2026
Agency:	State of Vermont - Agency of Transportation
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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State of Vermont

Agency of Transportation

Barre City Place

219 North Main Street, Suite 105

Barre VT 05641

Division of Administration

Contract Administration

http://vtrans.vermont.gov/

January 21, 2026

Request for Proposals (RFP): Appraisal and Review Services 2026

The Vermont Agency of Transportation (AOT) is seeking to retain the services of qualified Consultant

Appraisers (herein after referred to as Appraiser) to perform the following Appraisal Services: 1) appraisal

reports; 2) appraisal review reports; 3) appraisal consultation; 4) appraisal training; and 5) business loss

analysis. AOT requires appraisal services in connection with the acquisition of real property for

transportation projects, sale of real property that is surplus to the State’s needs, appraisal consultation, and

appraisal training.

This RFP will result in multiple awards.

Prequalification is not required in order to submit a proposal for this RFP. However, you must

apply, be approved for and then added to the List of Prequalified Consultant Appraisers prior to

award of a contract and assignment of any services.

The State of Vermont Agency of Transportation (abbreviated AOT) hires only prequalified consultant real

estate appraisers who have applied and been approved and placed on the Prequalified Consultant Appraiser

List. The Code of Federal Regulations Title 49 Part 24 Section 103(d) (abbreviated CFR 49 24.103(d))

requires AOT to establish criteria for determining the minimum qualifications and competency of

appraisers and review appraisers. These qualifications and criteria are described in the AOT Right of Way

Manual, which incorporates by reference State of Vermont, and Federal law and guidelines. When

Federal funds are used, these prequalified appraisers must be the sole author(s) of appraisal reports

that are submitted to AOT. No persons other than the sole author of the appraisal report may provide

professional assistance without prior written approval from the AOT ROW Manager.

If you are a Certified Residential Appraiser or a Certified General Real Estate Appraiser, you can submit

an application to be considered for inclusion on the Prequalified list. Please contact the Right of Way

Manager to obtain an application. This application must be in process prior to the submission of your

proposal. You may not discuss the current solicitation for services, you can only discuss the application

process.

State of Vermont Agency of Transportation

Trey Polk, ROW Manager

Technical Services Bureau/Right of Way

219 North Main Street

Barre, VT 05641

Trey.Polk@vermont.gov

A copy of the AOT ROW Manual is at this link: (See Chapter 3, Appraisal and Chapter 5, Review)

Right of Way Manual

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The application and two appraisal report samples will be reviewed and approved by the Appraisal Team.

The Contractor must agree to complete course work which trains appraisers in the partial acquisition

appraisal process. Additional information will be provided once you contact The ROW Manager noted

above.

Appraisers are approved to complete appraisal assignments for these types of real property: Commercial,

Industrial, Residential, Agricultural and Special Purpose. The types of real property services will be

determined based on your application review and approval.

You will be notified by the ROW Manager of your application status. The process takes less than 30 days

to prequalify and as long as the application is in process, you may submit your proposal for said services.

All questions related to this RFP shall be forwarded to Caryn Pletzer, AOT Contract Administration,

in writing, by e-mail at caryn.pletzer@vermont.gov. All such questions and requests shall be received no

later than 2:00 p.m. on Wednesday, February 4, 2026. AOT will not be bound by any oral

communications. All questions or requests for clarification received will be documented and answered

after this date. Communication with other AOT personnel regarding this RFP is prohibited and may

result in the rejection of your proposal.

Proposal Assistance: If a Contractor requires assistance in preparing their proposal, registering with

SAM.gov or needs guidance on socioeconomic certifications, the Contractor may contact the Agency of

Commerce & Community Development (ACCD), Department of Economic Development (DED), APEX

Accelerator. The Vermont APEX Accelerator specializes in helping small businesses navigate the

documentation associated with State and Federal procurement. There is no cost to the Contractor for

assistance provided by APEX Accelerator. Their website is:

https://accd.vermont.gov/economic-development/programs/apex

Proposers’ Conference: There will not be a mandatory or optional pre-bid meeting.

Addendums(s) / Modifications. In the event that it becomes necessary to revise, modify, clarify, or

otherwise alter this RFP, including AOT’s responses to questions and requests for clarification, such

addendum(s)/ modification(s) shall be posted to the AOT Contract Administration website.

IT IS THE PROPOSER’S RESPONSIBILITY TO OBTAIN ANY RFP MODIFICATIONS

ISSUED.

They will be posted on the AOT Contract Administration website at:

https://vtrans.vermont.gov/contract-admin/bids-requests/services

Reservation of Rights. All proposals become the property of AOT upon submission. The cost of

preparing, submitting and presenting a proposal is the sole expense of the Proposer. Unselected proposals

shall be securely disposed of at AOT’s discretion. AOT reserves the right to reject any and all proposals

received as a result of this solicitation, to negotiate with any qualified source, to waive any formality and

any technicalities or to cancel this RFP in part or in its entirety if it is in the best interest of AOT. This

solicitation of proposals in no way obligates AOT to award a contract.

Exceptions to Terms and Conditions. The proposer must state in the business proposal any exceptions

taken to the terms and conditions in this RFP. For each exception the proposer shall identify the term or

condition, state the reason for the exception, and provide any other information concerning the exception.

Such exceptions, deviations or conditional assumptions may, however, result in rejection of the proposal

as unresponsive. Failure to note exceptions when responding to the RFP will be deemed to be acceptance

of the State contract terms and conditions. If exceptions are not noted in the response to this RFP but

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raised during contract negotiations, the State reserves the right to cancel the negotiation if deemed to be

in the best interests of the State.

Multiple Award Anticipated. AOT intends to select more than one (1) Contractor to perform these

services under a primary contract. Each contract will contain a variety of specific services the Contractor

will be awarded. AOT will enter into contracts, with an initial term of three (3) years with the option of

extending for an additional two (2) year period.

Maximum Amount. The maximum amount(s) for the contract(s) will be set at a level to permit a

Contractor to be awarded all work assignments if they are judged to be the best value. Best Value Selection

will be determined by experience, specialists’ availability, required specialized equipment, capacity,

creative ideas, technical solution, past performance and cost. Award of a contract does not guarantee

payment of any or all the maximum amount. Payment is based on products or services actually delivered

or performed. The maximum amount for this contract does not guarantee that the Contractor will receive

any work under the Contract.

Work Orders. AOT may use several methods for determining and distributing work orders to contracted

Contractors including but not limited to requesting technical proposals from more than one Contractor for

comparison, requesting a proposal from a single Contractor, or requesting proposals addressing more than

one project. Award of work orders will be a qualification based selection when the services are design in

nature and federal funding is involved. Award of work orders will be a best value selection when the

services are not design in nature and federal funding is involved. Best value selection will be used for all

services that are 100% state funded, regardless of service type.

All Work Order Requests that contain federal funding other than Federal Highway Association (FHWA)

such as Federal Railroad Administration (FRA), Federal Aviation Administration (FAA) or other federal

funding may contain special provisions required for that federal funding and/or the particular project. By

returning a work order proposal for that project, you are indicating that you understand and will abide by

any additional provisions included in the Work Order Request/Authorization.

Primary Contract holders shall not enter into joint ventures with another Primary Contract holder in

response to a second-tier solicitation (Work Order Request); nor shall it be permissible for a Primary

Contract holder to include another Primary Contract holder as a subcontractor.

Contractors who are awarded work orders will report to the assigned AOT Project Manager. Work will be

performed primarily at project sites and municipalities throughout Vermont, as described in the work

orders, and some meetings may be held at AOT headquarters in Barre.

For subcontractors not named in the proposal, utilization of subcontractor personnel will require written

approval by AOT prior to the subcontractor performing any work under the contract. Please see additional

information regarding this process under the subcontractor section within the Proposal Technical Format

and Content.

No work may be performed after the expiration date plus exercised extensions of the applicable Contract.

In exceptional circumstances where it might be mutually desired to have work extend beyond the term of

a Contract, written authorization will be needed, overseen by AOT’s Contract Administration, and

authorized by the Secretary of Transportation, the Agency’s Chief Financial Officer, other State

Representatives as required and Federal oversight agencies as required. A formal amendment will be

required for any such extension.

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Confidentiality. Bidders are hereby expressly directed not to include any confidential information in their

proposal submissions, except as specifically identified in this RFP. By submitting a proposal in response

to this RFP, bidders acknowledge and agree to abide by the terms and conditions outlined in this document,

including the prohibition on submitting confidential information. This prohibition reduces the burden on

the State while preventing bidder-confidential information from entering the public record. All Proposals

received will become part of the contract file and will become a matter of public record, and may be

disclosed to the public in accordance with the Vermont Public Records Act, 1 V.S.A. § 315 et seq. If the

proposal documents include material that is considered by the proposer to be proprietary and confidential

under 1 V.S.A. § 315 et seq., the proposer shall submit a cover letter that clearly identifies each page or

section of the proposal that it believes is proprietary and confidential. The proposer shall also provide in

their cover letter a written explanation for each marked section explaining why such material should be

considered exempt from public disclosure in the event of a public records request, pursuant to 1 V.S.A. §

317(c), including the prospective harm to the competitive position of the proposer if the identified material

were to be released. Additionally, the proposer must include a redacted copy of its response for

portions that are considered proprietary and confidential. Redactions must be limited so that the

reviewer may understand the nature of the information being withheld. It is typically inappropriate to

redact entire pages, or to redact the titles/captions of tables and figures. Under no circumstances can the

entire response be marked confidential, and the State reserves the right to disqualify responses so marked.

Please be aware that all contracts solicited and/or contracted through VTBuys will be uploaded to

the VTBuys Public Portal, wherein it can be viewed by any interested party. Hourly rates and other

cost proposal information found in Attachment B – payment provisions of the awarded contract

will be viewable.

PROPOSAL INSTRUCTIONS – GENERAL

The quality of proposals and adherence to solicitation response requirements and/or restrictions are considered

reflective of the manner in which the proposer could be expected to conduct business and will be given due

consideration throughout the evaluation process.

Failure to provide all required information, or indications that the proposer did not conform to all terms as set

forth in the RFP and attachments may make the offer non-responsive and may result in the elimination of the

proposer from further consideration for award.

Proposals or unsolicited revisions submitted after the specified due date and time will not be accepted and will

be securely disposed of.

Required Electronic Submittal Information:

Proposals will be received electronically via an FTP site. In order to upload your proposal, you must obtain

a user account. This account will be provided when Contract Administration receives your request via e-

mail. If you already have credentials, you still need to request access to this specific RFP folder or you

will be unable to submit your proposal. Please submit your request for a user account by e-mailing the

single point of contact listed above. Your subject should state “FTP Account Proposal Submit Request

for Appraisal and Review Services 2026”. You will then receive guidance on uploading your proposal

and a user account will be provided by separate e-mail(s). Please submit your request as soon as possible

and no later than four (4) business days before the RFP due date to ensure there is ample time to set up

the user account(s).

When submitting your proposal(s) please use the following naming convention:

ProposalType_CompanyName_RFP Title

Appraisal and Review Services 2026

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• TechnicalProposal_ABCConsulting_Appraisal&ReviewServices2026

• CostProposal_ABCConsulting_ Appraisal&ReviewServices2026

Submit your proposals to the Office of Contract Administration, Agency of Transportation, via the

provided FTP site, prior to 2:00 P.M., on Wednesday, February 18, 2026.

Technical Proposal Format and Content

The proposal shall not exceed twenty (20) single sided pages. All pages that count toward the page limit

shall be numbered consecutively. The pages shall be formatted as 8½” x 11” sheets. Font shall be size

12.

The twenty (20) pages shall include information as required below:

Proposal Substantive Content

In tabbed and labeled sections, please provide the following elements:

A. Cover Letter. All proposers or their authorized representative shall prepare and sign a cover letter.

Submission of the letter shall constitute a representation by the proposer that it is willing and able

to perform the services described in the RFP and their proposal response. This section counts

toward the twenty (20) page limit.

B. Technical Capability/Approach. In this section the proposer must explain the proposer’s

understanding of AOT’s intent, objectives, and how the proposer proposes to achieve those

objectives. The proposer must discuss the proposer’s experience, capabilities and plan for

providing the described services, including any proposed approach to project management,

strategies, tools and safeguards for ensuring performance of all required services, and any

additional factors for AOT’s consideration. This section counts toward the twenty (20) page

limit.

C. Business and Management Structure. Provide a description of the bidding organization’s size,

background, and structure, and a list by name and title of management personnel. Indicate which

management personnel will be responsible for the delivery of services under the contract and a

description of how the organization’s resources will be applied. This section should provide clear

information as to the lines of communication and how the Business ensures Quality Control &

Quality Assurance. Include information as to how Local, Regional, and National Offices will

coordinate to provide successful services. This section counts toward the twenty (20) page limit.

D. Organizational Chart. Provide a one-page organizational chart of the proposer’s team that notes

the name and title of key individuals that are proposed to manage or perform tasks. This chart shall

clearly indicate the lines of communication for problem resolution. The use of an 11x17 page is

permitted, however ensure that the document has been scanned or saved appropriately so all

information is included. You may utilize a separate text box to contain the phone number and e-

mail of each person listed on the chart, but the text box must be located on the same page as the

organizational chart. In the case of international or national firms, please provide an organizational

chart of the local office that will be responsible for the delivery of services under the contract. This

section DOES NOT count toward the twenty (20) page limit.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFI, RFP & RFQ	VTBuys Solicitation?	QUESTIONS DUE PRIOR TO 2:00 P.M.	ADDENDUM(S)	PROPOSALS DUE PRIOR TO 2:00 P.M.
Appraisal and Review Services 2026		2/4/2026	Addendum #1	2/18/2026

Appraisal and Review Services 2026 Addendum #1

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See also