City of Galveston
INVITATION TO BID
Bid Reference Number: 26-03
Project Title: Automotive Bulk Fuel
Bid Closing Date: 10:00 A.M.(CST), February 24, 2026
No Bids submitted after the above deadline will be
accepted.
ITB# 26-03
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KEY EVENTS SCHEDULE
PROJECT NAME:
Automotive Bulk Fuel
ISSUANCE OF ITB
PRE-BID:
CONFERENCE
DEADLINE FOR QUESTIONS:
ADDENDA CHECKLIST:
(IF APPLICABLE)
February 3, 2026
N/A
10:00 A.M. (CST); Thursday, February 12, 2026
All questions will be answered in the form of an
addendum. All questions related to this Bid are to
be directed to the following link:
UPLOAD YOUR QUESTION(S) HERE
Check for Addendum(s)
SUBMITTAL DEADLINE:
10:00 A.M., (CST); Tuesday, February 24, 2026
SUBMITAL REQUIRENMENT:
CITY OF GALVESTON
COUNCIL AWARD:
TERM OF SERVICE/PROJECT:
Electronic submittals required.
UPLOAD YOUR SUBMITTAL HERE
*The file size limit for upload is 250 mb
A final determination will be made at a future City of
Galveston Council meeting. City of Galveston
reserves the right to reject any and all Bids and
waive any and all formalities and conditions.
An agreement shall be effective upon execution by the
COG for three (3) years and shall automatically renew
for two (2) successive one (1) year periods under the
existing terms and conditions, unless either party gives
the other party written notice of non-renewal at least 30
days prior to such renewal date.
ITB# 26-03
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INVITATION TO BID
TABLE OF CONTENTS
SECTION 1: INTRODUCTION
SECTION 2: SCOPE OF WORK
SECTION 3: BID PRICING
SECTION 4: APPENDICES
SECTION 5: REFERENCES
SECTION 6: SUBMISSION OF BIDDERS
SECTION 7: PROPOSED SAMPLE AGREEMENT
ITB# 26-03
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SECTION 1
INTRODUCTION
1.1 Description of City of Galveston
The City of Galveston (“COG”) is an island community with 32-miles of coastline and
historic architecture that more than 50,000 residents call home. We are home to a port, a
major medical complex, and two universities. COG employs more than 800 people to
provide essential services to our residents.
COG located in Texas is a home rule city and is governed through a council-manager form
of government.
COG’s web page is located at https://www.galvestontx.gov
1.2 Objective of this Invitation to Bid
The City of Galveston (“COG”) is soliciting bids in response to this Invitation to Bid, ITB
26-03 (this “ITB”), from qualified vendors to provide Automotive Bulk Fuel (the “Services”).
The Services are more specifically described in Section 2 (Scope of Work) of this ITB.
COG reserves the right to award multiple Agreements as a result of this ITB if
deemed in the best interest of COG. COG makes no representations of any kind
that an award will be made as a result of this ITB.
COG is soliciting competitive sealed submissions from vendors having suitable
qualifications and experience providing services in accordance with the terms, conditions
and requirements set forth in this ITB. This ITB provides sufficient information for
interested parties to prepare and provides submissions for consideration by COG.
1.3 Public Information
Bidder is hereby notified that COG strictly adheres to all statutes, court decisions
and the opinions of the Texas Attorney General with respect to disclosure of public
information.
COG strictly adheres to the Texas Public Information Act (Texas Government Code
Chapter 552.001, et seq.) and all other governing statutes, regulations, and laws regarding
the disclosure of ITB information. Bid Documents are not available for public inspection
until after the Agreement award. If the Bidder has notified COG, in writing, that the bid
Document contains trade secrets or confidential information, COG will generally take
reasonable steps to prevent disclosure of such information, in accordance with the Public
Information Act. This is a statement of general policy only, and in no event shall COG be
liable for disclosure of such information by COG in response to a request, regardless of
COG’s failure to take such reasonable steps, even if COG is negligent in failing to do so.
The requirements of Subchapter J, Chapter 552, Government Code, may apply to this
solicitation and the company or vendor agrees that the agreement can be terminated if
the company or vendor knowingly or intentionally fails to comply with a requirement of that
chapter. Vendor or company acknowledges that solicitation is part of any resulting
agreement of the solicitation.
ITB# 26-03
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1.4 Type of Agreement
All Bidders are hereby put on notice that if the Bidder is awarded an agreement for
procurement of goods or services, COG is entering into that agreement in its governmental
capacity, and not a proprietary capacity.
An award of an agreement to a bidder(s) does not guarantee the bidders(s) that COG shall
issue any Purchase Order(s) for the Bidder’s goods or services, or guarantee any
particular volume use, number, or sales.
Bidder will be required to enter into an agreement with COG in a form substantially similar
to the Proposed Sample Agreement between COG and Bidder (the “Agreement”)
attached to this ITB in Section 7 and incorporated for all purposes.
Bidders should be aware that the contents of the successful bid will become a part of the
subsequent contractual documents. Failure of the Bidder to accept this obligation may
result in the cancellation of any award.
By submitting a bid, Bidder further warrants and represents that he/she has become fully
acquainted with the conditions, facts, and circumstances relating to providing the
services/products required under this ITB. The failure or omission of Bidder to acquaint
himself/herself with existing conditions, facts, and circumstances, shall in no way relieve
him/her of any obligation with respect to his/her bid and any ensuing agreement.
Each Bidder acknowledges that COG has made a reasonable attempt to provide the
Bidder with relevant data. The Bidder, therefore, waives any right of voidance of the
agreement based upon any expressed or implied warranty or representation that the
pricing or activity data provided discloses all requirements, risks or exposures known to
exist in the provision of the services being requested.
1.5 Clarifications and Interpretations
Bidders shall promptly notify the COG of any omissions, ambiguity, inconsistency or error
that they may discover upon examination of this ITB. COG shall not be responsible or
liable for any errors and/or misrepresentation that result from the solicitations which are
inadvertently incomplete, ambiguous, inconsistent or obviously erroneous.
COG may, in its sole discretion, respond in writing to written inquiries concerning this ITB.
Only COG’s responses that are made by formal written Addenda will be binding on COG.
Any verbal responses, written interpretations or clarifications other than Addenda to this
ITB will be without legal effect. All Addenda issued by COG prior to the Submittal Deadline
will be and are hereby incorporated as a part of this ITB for all purposes.
Bidders are required to acknowledge receipt of each Addendum as specified in this
Section. The Bidder must acknowledge all Addenda by completing, signing and returning
the Addenda Checklist. The Addenda Checklist must accompany the Bidder’s bid.
Responses to inquiries which directly affect an interpretation or effect a change to this ITB
will be issued in writing by addendum and posted to COG website. All such addenda
issued by COG prior to the submittal deadline shall be considered part of the ITB. COG
shall not be bound by any reply to an inquiry unless such reply is made by such formal
written addendum.
ITB# 26-03
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
