DN12194927 (GMR14.HEN.1N, GMR14.HEN.1P, ETC.) ID/IQ Equipment And Hauling At Various Locations Throughout Henderson, Polk, And Transylvania Counties Addendum 2
| Location: | North Carolina |
|---|---|
| Posted: | Feb 4, 2026 |
| Due: | Feb 10, 2026 |
| Agency: | Division of Highways |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
DN12194927 (GMR14.HEN.1N, GMR14.HEN.1P, ETC.)
POC
DN12194927 (GMR14.HEN.1N, GMR14.HEN.1P, ETC.) ID/IQ Equipment And Hauling At Various Locations Throughout Henderson, Polk, And Transylvania Counties
-
DN1219427 PROPOSAL.pdfDoc. Type:
Proposals
Description: DN12194927 (GMR14.HEN.1N, GMR14.HEN.1P, ETC.) ID/IQ Equipment And Hauling At Various Locations Throughout Henderson, Polk, And Transylvania Counties POC -
DN12194927 ADD 1.pdfDoc. Type:
Addendum
Description: DN12194927 (GMR14.HEN.1N, GMR14.HEN.1P, ETC.) ID/IQ Equipment And Hauling At Various Locations Throughout Henderson, Polk, And Transylvania Counties POC -
DN12194927 ADD 2.pdfDoc. Type:
Addendum
Description: DN12194927 (GMR14.HEN.1N, GMR14.HEN.1P, ETC.) ID/IQ Equipment And Hauling At Various Locations Throughout Henderson, Polk, And Transylvania Counties POC -
DN12194927 INV.pdfDoc. Type:
Invitation to Bid
Description: DN12194927 (GMR14.HEN.1N, GMR14.HEN.1P, ETC.) ID/IQ Equipment And Hauling At Various Locations Throughout Henderson, Polk, And Transylvania Counties POC
Attachment Preview
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
JOSH STEIN
GOVERNOR
February 4, 2026
DANIEL H. JOHNSON
SECRETARY
ADDENDUM # 2
Contract ID:
TIP:
Federal Aid:
WBS:
County:
Description:
DN12194927
N/A
To Be Determined
GMR14.HEN.1N GMR14.HEN.1P GMR14.HEN.2P GMR14.HEN.2U
GMR14.POL.1N GMR14.POL.1P GMR14.POL.2P GMR14.POL.2U
GMR14.TRA.1P GMR14.TRA.2P GMR14.TRA.2U
Henderson, Polk, And Transylvania
ID/IQ Equipment And Hauling At Various Locations Throughout Henderson,
Polk, And Transylvania Counties
Letting Date: February 10, 2026
Plan Holders
Content Summary: Pre-bid Meeting Minutes and Attendance Roster
The above contract has experienced the following revisions:
1. The Pre-Bid meeting minutes and attendance roster are attached.
These revisions do not change bid items or the associated quantities.
Please insert this addendum letter and any attachments into the addendum section
of the proposal and sign the verification. Thank you for your attention to this matter.
If you have any questions, please contact the Division Proposal Engineer at (828) 331-
5200.
Sincerely,
Jeanette White, P.E.
Division 14 Project Development
Team Lead
Mailing Address:
NC DEPARTMENT OF TRANSPORTATION
DIVISION OF HIGHWAYS - DIVISION 14
253 WEBSTER ROAD
SYLVA, NC 28779
Telephone: (828) 331-5200
Fax: (828) 331-5201
Customer Service: 1-877-368-4968
Website: www.ncdot.gov
Location:
253 WEBSTER ROAD
SYLVA, NC 28779
Prebid Meeting Syllabus: Contracts
DN1219427 & DN12194928
NCDOT Division 14 – Equipment and Hauling ID/IQ Contracts
Counties: Henderson, Polk, Transylvania
Bid Opening: February 10, 2026, 2:00 PM
Prebid Meeting: February 3, 2026, 1:00 PM, NCDOT Division 14 Office, 253 Webster Rd, Sylva, NC
Point of Contact: Troy Wilson, (828) 435-7300
1. Welcome and Introductions (Nick)
• Roll call and sign-in (mandatory for bid eligibility)
• Overview of meeting purpose and agenda
2. Project Overview (Elias)
• Type of Work: ID/IQ Equipment and Hauling at various locations in Henderson, Polk, and
Transylvania counties
• Contract Duration: March 9, 2026 – March 8, 2027 (with possible extensions up to three
years, $5M/year cap)
• Non-exclusive Contract: Multiple awards possible; not a guarantee of minimum work
volume
• Work Order Assignment: Based on lowest cost per work order; must respond within 3
working days
3. Bidder Requirements (Elias)
• Mandatory Prebid Conference: Attendance and registration required for bid eligibility
• Licensing: Must comply with NC General Statutes Chapter 87 for contractor licensing
• Bid Submission:
o Paper bids only; download and return the entire proposal
o Submit all required forms, certifications, and itemized proposal sheets
o Sealed envelope with required labeling and information
o Delivery deadline: 2:00 PM, February 10, 2026, at Division 14 Office
• Questions: Submit by email to d14contracts@ncdot.gov at least 7 days before bid opening
4. Contract Administration (Elias)
• Bonding: Not required for these contracts unless a work order exceeds $500,000 (statutory)
or $450,000 (NCDOT policy)
• Mobilization: No direct pay; included in bid items except for emergency mobilization
• Liquidated Damages: Assessed per work order value (see contract table for rates)
• Emergency Mobilization: Must respond within 48 hours; paid per occurrence
5. Key Provisions and Special Requirements (Nick)
• Contract Time: Work must be continuous once started; adhere to specified completion
dates
• Moratoriums:
o No in-water or buffer zone work: Oct 15–Apr 15 (DN12194928) or Oct 15–Jan 1
(DN1219427)
o No tree cutting: Apr 1–Oct 15
• Traffic Control:
o Lane closure restrictions: No closures Mon–Fri, 7–8 AM & 5–6 PM, or during
holidays/special events
o Use of AFADs or PTS units allowed per contract provisions
o Backfill and signage requirements for pavement drop-offs and milling operations
• Equipment and Labor:
o List of required equipment and operator qualifications
o All equipment must meet safety and communication standards
o Laborers and flaggers must be certified and equipped per contract
• Measurement and Payment:
o Paid by actual hours worked (rounded to nearest ¼ hour)
o No separate payment for mobilization or operator training
6. Compliance and Reporting (Nick)
All contractors must adhere to applicable federal and state requirements, including but not limited
to:
• MBE/WBE/DBE Participation: While no specific goals apply to these contracts, any
participation must be reported using NCDOT forms and online systems for tracking
payments and participation.
• Build America, Buy America (BABA): All construction materials and manufactured products
must comply with federal requirements. Contractors are required to submit notarized
acknowledgments and certifications for each shipment.
• Minimum Wages: The federal and state minimum wage is $7.25 per hour; Davis-Bacon wage
rates apply as outlined in the contract tables.
• Nondiscrimination and EEO: Strict compliance with Title VI and all related federal and state
nondiscrimination and equal employment opportunity requirements is mandatory, including
affirmative action and reporting obligations.
7. Dispute Resolution (Nick)
• Notify Engineer or Division Engineer within 48 hours of any contract or work order dispute
• Follow escalation procedures as outlined in the contract
8. Questions and Open Discussion
• Address any clarifications needed by bidders
• Make sure sign in sheet is filled out
Johnny Phillips asked is certified payroll required. Amy Campen responded that it was.
Blythe Co asked if the submittals had to be paper. Elias Hord stated that they did.
Luke Whitmire asked if FORE agreements are being replaced. Nick Dorato said that we aren’t totally
sure at this point.but that it seems this may be a route the department could go.
NCDOT Microsoft Teams Attendees:
Troy Wilson
Brett Baldwin
Jay Hollingsworth
Elias
Hord
Assistant District Engineer
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.