Community Center Parking Lot Expansion Project

INVITATION TO BID - Section 1
In addition to the information contained in this Invitation to Bid section, more detailed information
is provided in the Instructions to Bidders section, which should be carefully reviewed by all bidders
before submitting a Bid Proposal.
1. Bid Information.
1.1 Bid Acceptance. Sealed bids are invited for COMMUNITY CENTER PARKING LOT
EXPANSION PROJECT. Said bids shall be delivered to the office of the City Clerk of
the City of Ripon, 259 N. Wilma Ave., Ripon, CA, 95366 on or before 2 PM,
Wednesday, June 17, 2026, at which time the bids will be publicly opened and read
aloud and evaluated prior to sending them to the City of Ripon City Council for their
action. Bids shall be designated as "COMMUNITY CENTER PARKING LOT
EXPANSION PROJECT." It is solely the bidder's responsibility to ensure that bids are
received prior to the specified time.
The results of the bid opening shall be posted to the City of Ripon website upon
completion of the evaluation process. Following review and evaluation of the bids, the
City intends, but is not obligated, to award the contract within ninety (90) days of the bid
opening.
1.2 Pre-Bid Meeting. N/A
2. Project Information
2.1 Location and Description. The Project is located at 334 Fourth Street and consists of
rehabilitation and. The work comprises the furnishing of all labor, materials, tools, and
equipment required to complete this project as detailed on the plans and in the
specifications for this contract.
2.2 Time for Completion. The planned time frame for substantial completion of
construction of the project is 80 working days after the commencement date stated in the
Notice to Proceed.
3. Contract Documents. Bids are required for the entire project work and shall be made upon
the Bid Forms in accordance with the Instructions to Bidders.
Bid Documents and Addenda can be viewed, downloaded, and printed for submittal by
logging onto www.cityofripon.org/bids. Be advised that the information contained on the City
of Ripon website may change over time and without notice to prospective bidders. It is the
responsibility of each prospective bidder to check www.cityofripon.org/engineering on a
DAILY basis through the close of bids for any applicable addenda or updates. To receive
email updates when addendums are issued, contact the project manager.
Hard copies of the Contracts are available at City Hall for a fee of $100.
4. License and Registration Requirements
4.1 Contractor's License. This Project requires a valid California Contractor's license for
the following classifications(s): A. The successful bidder and its Subcontractor(s) must
possess the California contractor's license(s) in the classification(s) required by law to
perform the Work.
COMMUNITY CENTER PARKING LOT EXPANSION PROJECT INVITATION TO BID
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4.2 DIR Registration. This Project is subject to compliance monitoring and enforcement by
the Department of Industrial Relations (DIR), under Labor Code Section 1771.4. No
contractor or subcontractor may be listed on the bid proposal for the Project unless
registered with the DIR pursuant to Labor Code section 1725.5 (with limited exceptions
from this requirement for bid purposes only under Labor Code Section 1771.1(a)).
Furthermore, City will not enter into a Contract with a contractor or subcontractor without
proof that the bidder and its subcontractors are registered with the California Department
of Industrial Relations ("DIR") to perform public work pursuant to Labor Code Section
1725.5.
4.3 City of Ripon Business License. Per Municipal Code Section 5.04.020, a City Business
License is required for anyone wishing to carry on commerce within the corporate City
limits. The successful bidder and its Subcontractor(s) must obtain a City Business
License before performing any work.
4.4 Certificate of Reported Compliance of In-Use Off-Road Diesel-Fueled Fleets
Regulation (Title 13 CCR, Section 2449). For projects involving the use of vehicles
subject to the In-Use Off-Road Diesel-Fueled Fleets Regulation, bidder must submit
copies of valid Certificates of Reported Compliance for the fleet selected for the contract
and its listed subcontractors.
5. Bonds. The Bid Proposal must be accompanied by bid security of ten percent (10%) of the
maximum bid amount in the form of cash, a cashier's check, a certified check made payable
to the City of Ripon, or a bid bond executed by a surety licensed to do business in the State of
California. The successful bidder will be required to provide a Faithful Performance Bond and
a Labor and Materials Payment Bond, each for one hundred percent 100% of the maximum
Contract price.
6. Subcontractor List. Each bidder must submit with its Bid Proposal the name, location of
business, California contractor license number, DIR registration number, and portion of the
Work (based on the Base Bid) for each Subcontractor that will perform work or service, or
fabricate or install work, for the prime contractor in excess of one-half of 1% of the total base
bid, or ten thousand dollars ($10,000), whichever is greater, using the Bidder's List of
Subcontractors form included with the Contract Documents.
7. Wage Determination
7.1 General. This Project is subject to the prevailing wage requirements applicable to the
locality in which the work is to be performed for each craft, classification or type of
worker needed to perform the work, including employer payments for health and welfare,
pension, vacation, apprenticeship and similar purposes.
7.2 Rates. The prevailing rates are on file with the City Clerk and available online at
http://www.dir.ca.gov/DLSR. It shall be mandatory upon the Contractor to whom a
contract is awarded, and upon all subcontractors under him, to pay not less than said
general prevailing rates of per diem wages to all workers employed in the execution of
the contract.
By: Kevin Werner, City Administrator
Publication Date: May 28, 2026
END OF INVITATION TO BID
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INSTRUCTIONS TO BIDDERS - Section 2
Each bid ("Bid Proposal") submitted to the City of Ripon ("City") for its COMMUNITY CENTER
PARKING LOT EXPANSION PROJECT ("Project") must be submitted in accordance with the
following instructions and requirements:
1. Bid Submission
1.1 General. Each Bid Proposal must be completed in ink using the form provided in the
Contract Documents and must be signed, sealed and submitted to the City by or before
the date and time set forth in the Invitation to Bid or as amended by subsequent
addendum. Faxed or emailed Bid Proposals will not be accepted, unless otherwise
specified. Late submissions will be returned unopened to the bidder. The Bid Proposal
form must be fully completed without interlineations, alterations, or erasures. Any
necessary corrections must be clear and legible, and must be initialed by the bidder's
authorized representative.
City reserves the right to postpone the date and time for receiving or opening bids. Each
bidder is solely responsible for all of its costs to prepare and submit its bid and by
submitting a bid waives any right to recover those costs from City. The bid price(s) must
include all costs to perform the Work as specified, including all labor, material, supplies,
and equipment and all other direct or indirect costs such as applicable taxes, insurance
and overhead.
1.2 Bid Envelope. The envelope containing the sealed Bid Proposal and all required forms
and attachments must be clearly labeled and addressed as follows:
BID PROPOSAL
COMMUNITY CENTER PARKING LOT EXPANSION PROJECT
City of Ripon
Office of the City Clerk
259 North Wilma Avenue
Ripon, CA 95366
1.3 Bid Submittals. Each bid must include each of the following documents, completed and
signed as directed, using the forms provided by City and including any required
attachments:
(A) Bid Proposal Form
(B) Subcontractors List
(C) Public Contract Code Statement & Questionnaire
(D) Noncollusion Affidavit
(E) Bid Security of ten percent (10%) of the maximum bid amount in the form of cash,
a cashier's check, a certified check made payable to the City of Ripon, or a bid bond
executed by a surety licensed to do business in the State of California. For your
convenience, a Bid Bond form is included in the Contract Documents.
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2. Pre-Bid Investigation
2.1 General. Each bidder is solely responsible at its sole expense for diligent and thorough
review of the Contract Documents, examination of the Project site, and reasonable and
prudent inquiry concerning known and potential site and area conditions before
submitting a Bid Proposal. Each bidder is responsible for knowledge of conditions and
requirements which reasonable review and investigation would have disclosed. However,
except for any areas that are open to the public at large, bidders may not enter City's
property or the Project site without prior written authorization from City. Bidders are
responsible for reporting any errors or omissions in the Contract Documents to City
before submitting a Bid Proposal, subject to the limitations of Public Contract Code
section 1104. City expressly disclaims responsibility for assumptions a bidder might draw
from the presence or absence of information provided by City.
2.2. Project Site. 334 Fourth Street
2.3 Utility Company Standards. The Project must be completed in a manner that satisfies
the standards and requirements of the affected utility companies or agencies (collectively,
"utility owners"). The successful bidder may be required by the utility owners to provide
detailed plans prepared by a California registered civil engineer showing the necessary
temporary support of the utilities during coordinated construction work. Bidders are
directed to contact the utility owners about their requirements before submitting a Bid
Proposal.
3. Requests for Information. Questions or requests for clarifications regarding the Project, the
bid procedures or any of the Contract Documents may only be submitted in writing by email
to the Project Manager listed below. Oral responses are not authorized and are not binding on
the City. It is the responsibility of the Contractor to ensure the project manager received the
inquiry. Bidders are strongly encouraged to submit such inquiries at least five (5) business
days before the scheduled bid opening. Questions received any later may not be addressed
before the bid deadline. An interpretation or clarification by City in response to a written
inquiry will be issued in an addendum.
Spencer Schroen
sschroen@cityofripon.org
4. Addenda. Any addenda issued before the bid opening are part of the Contract Documents.
Subject to the limitations of Public Contract Code section 4104.5, City reserves the right to
issue addenda before bid time. City will make reasonable efforts to deliver addenda to known
plan holders who have provided a delivery address for receipt of addenda; however, City
makes no guarantee that all bidders will receive all addenda. Each bidder is responsible for
ensuring it has received and reviewed all addenda prior to submitting its bid and must
acknowledge receipt of all addenda in the Bid Proposal. Bidders are strongly encouraged to
check City's website periodically for any addenda or updates on the Project, as specified in
Item 3 of the Invitation to Bid.
5. Bid Schedule. Bidders are required to fully complete the Bid Schedule included in the Bid
Proposal form.
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5.1 Incorrect Totals. This provision is intended to resolve computational errors on the Bid
Schedule.
(A) Unit Price Subtotals. In the event a computational error for any bid item (base bid
or alternate) results in an incorrect extended total for that item, the submitted base bid or
bid alternate total will be adjusted to reflect the corrected amount.
(B) Withdrawal for Material Error. Nothing in this provision is intended to prevent a
bidder from requesting to withdraw its bid for material error under Public Contract Code
Section 5100 et seq.
5.2 Estimated Quantities. The quantities shown on the Bid Schedule are estimated and the
actual quantities required to perform the Work may be greater or less than the estimated
amount. The Contract Price will be adjusted, based on the unit cost, to reflect the actual
quantities required for the Work. Changes in quantities due to design changes will be
measured and paid separately pursuant to a Change Order.
6. Withdrawal of Bid Proposals. A Bid Proposal for the Project will be considered a firm offer
and may not be withdrawn for a period of ninety (90) calendar days after the bid opening
without forfeiture of the bid security, except as authorized for material error under Public
Contract Code Section 5100 et seq.
7 Bid Protest. Any bid protest must be submitted in writing and received by the Engineering
Department at 259 North Wilma Avenue, Ripon, CA 95366, or by email at
engineering@cityofripon.org, no later than 5:00 p.m. on the fifth (5th) business day after the
City Engineer, or their designee, notifies bidders of the recommended award (the "Bid Protest
Deadline").
For notices sent by mail, the effective date is the date the notice is deposited in the mail. For
all other delivery methods, the effective date is the date the notice is transmitted.
The Bid Protest must also comply with the following requirements:
7.1 General. Only a bidder that has actually submitted a Bid Proposal is eligible to submit a
bid protest against another bidder. Subcontractors are not eligible to submit bid protests.
A bidder may not rely on the bid protest submitted by another bidder, but must timely
pursue its own protest.
7.2 Protest Contents. The bid protest must contain a complete statement of the legal grounds
for the protest, all the facts relevant to the protest, the form of relief requested, and the
legal basis for such relief, as well as all supporting documentation. Material submitted
after the Bid Protest Deadline will not be considered. The protest must refer to the
specific portion(s) of the Contract Documents upon which the protest is based. The
protest must include the name, address, email address, and telephone number of the
protesting bidder and any person representing the protesting bidder. If City request
additional information, it must be provided to City within the time period City specifies.
7.3 Copy to Protested Bidder. A copy of the protest and all supporting documents must be
concurrently transmitted and received by email or hand delivery, by or before the Bid
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Protest Deadline, to the bidder whose bid is being protested ("protested bidder") and any
other bidder who has a reasonable prospect of receiving an award depending upon the
outcome of the protest.
7.4 Response to Protest. The protested bidder may submit a written response to the protest.
The City must receive the response no later than 5:00 p.m. within two (2) business days
after the bidder receives the protest. Responses received after this deadline will not be
considered.
The response must include all supporting documentation. It must also provide the name,
address, email address, and telephone number of the person representing the protested
bidder, if that person is different from the bidder.
7.5 Copy to Protesting Bidder. A copy of the response and all supporting documents must
be concurrently transmitted by fax or by email, by or before the Response Deadline, to
the bidder who has submitted the protest ("protesting bidder") and any other bidder who
has a reasonable prospect of receiving an award depending upon the outcome of the
protest.
7.6 Exclusive Remedy. The procedure and time limits set forth in this Section are mandatory
and are the bidder's sole and exclusive remedy in the event of bid protest. A bidder's
failure to comply with these procedures will constitute a waiver of any right to further
pursue a bid protest, including filing a Government Code Claim or initiation of legal
proceedings.
7.7 Right to Award. City reserves the right to award the Contract to the bidder it has
determined to be the responsible bidder submitting the lowest responsive bid, and to issue
a notice to proceed with the Work notwithstanding any pending or continuing challenge
to its determination.
8. Rejection of Bids; Award of Contract. City reserves the right, acting in its sole discretion,
to waive immaterial bid irregularities, to accept or reject any and all bids, or to abandon the
Project entirely. The Contract will be awarded, if at all, to the responsible bidder that
submitted the lowest responsive bid and that which City deems is in the best interest to accept.
For at least five (5) business days prior to award, the "Notice of Intent to Award" will be
posted on designated public bulletin sites and can also be viewed by logging onto
www.cityofripon.org/bids.
8.1 Within five (5) calendar days after the Notice of Intent to Award the Contract has been
issued, the successful bidder must submit to City the following documents:
a) Valid Certificates of Reported Compliance of In-Use Off-Road Diesel-Fueled Fleets
Regulation for the fleet selected for the contract and its listed subcontractors, if
applicable.
8.2 Within ten (10) calendar days after City's issuance of Award, the successful bidder must
submit to City the following documents:
a) Signed original Contract using the form included in the Contract Documents;
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b) Labor and Materials (Payment) and Faithful Performance bonds for the Project as
specified in the Contract Documents, each for 100% of the Contract Price, each
executed by sureties licensed to do business in the State of California. For your
convenience, bond forms are included in the Contract Documents;
c) Insurance Certificates evidencing the successful bidder's insurance coverage as
required by the Contract Documents;
d) Documentation evidencing the successful bidder and its Subcontractor(s) City of
Ripon Business License.
9. Return of Bid Security. The bidders' security of the second and third lowest responsible
bidders will be withheld until the contract has been finally executed. The bidders' security
submitted by all other unsuccessful bidders shall be returned to them within 10 days after the
contract is awarded, and their bidders' bonds shall be of no further effect. (PCC 10184)
10. Pre-Construction Conference. City will schedule a mandatory pre-construction conference
for the Project following City's issuance of Award and Contract execution by the successful
bidder. The successful bidder must attend and participate in the pre-construction conference,
and provide all of the required information and documents for the conference as set forth in
Special Provisions. City will issue a Notice to Proceed following the conference, identifying
the commencement date for the Work and the Contract Time.
END OF INSTRUCTIONS TO BIDDERS
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BID PROPOSAL - Section 3
Bid Proposal Cover Sheet
(Submit with sealed bid)
The following documents, listed below and incorporated into the specifications, are requirements
for this project and shall be included with bid submittal. Failure to complete or provide any of the
required documents will be deemed an incomplete and rejected bid.
Bid Proposal Form
Subcontractors List
Public Contract Code Statement & Questionnaire
Non-Collusion Affidavit
Bid Security (Cash, Cashier's or Certified Check or Bid Bond)
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