ITS 85862: Dell Powerstore - 1200T ProSupport Plus

Location:	Illinois
Posted:	Nov 20, 2025
Due:	Dec 3, 2025
Agency:	City of Chicago Housing Authority
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
Publication URL:	To access bid details, please log in.

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CHA ITS SP 85862_DELL POWERSTORE 1200T (Subscriptions)

SMALL PURCHASE REQUEST FORM

PART 1 – REQUESTOR AND SCOPE OF SERVICES INFORMATION

PROJECT TITLE

ITS 85862_DELL POWERSTORE 1200T – HQ & DR SITES

(ProSupport Plus)

REQUESTING DEPARTMENT / DIVISION

Procurement & Contracts / Information Technology

REQUEST ISSUED

11/20/2025

QUOTE DUE DATE AND TIME

12/3/2025 at 1:00 PM CT

PERFORMANCE PERIOD

Initial and Option Periods (if applicable)

PROJECTED CONTRACT START DATE

Per Item Description Listed

12/9/2025

CONTACT PERSON NAME/EMAIL

Liz Gentile - EGentile@thecha.org

Frederica Juste – FJuste@thecha.org

PART 2 – SCOPE OF WORK

The Chicago Housing Authority (CHA) is seeking bids from a qualified seller to provide renewal subscriptions for

the below line items. Resellers must submit pricing on all components listed.

Item & Service Description*

Hardware Support -ProSupport Plus

Mission Critical 4-Hour Onsite

12/10/2025-12/31/2028

SERVICE TAG# FHQYCJ3

SKU #869-0581

Hardware Support - ProSupport

Plus Mission Critical 4 Hour Low

Capacity SSD Add-On

12/10/2025-12/31/2028

SERVICE TAG# FHQYCJ3

SKU #848-4006

Hardware Support - Prosupport Plus

Mission Critical 7x24 Technical

Support and Assistance

12/10/2025-12/31/2028

SERVICE TAG# FHQYCJ3

SKU #869-0589

Hardware Support - ProSupport

Plus Mission Critical 4-Hour Onsite

Service

5/14/2026-12/31/2028

SERVICE TAG# J9894R3

EXPRESS SVC CODE# 41916922959

Original

Price Per

Item

GSA or

Discounted

Price Per

Item

ESTIMATED

QTY*

Line ITEM Total

(Estimated Qty

X Total

Discounted Price

Per Item)

CHA ITS SP 85862_DELL POWERSTORE 1200T (Subscriptions)

Hardware Support - ProSupport

Plus Mission Critical 4-Hour Onsite

Service

5/14/2026-12/31/2028

SERVICE TAG # J9894R3

EXPRESS SVC CODE# 41916922959

Hardware Support - ProSupport

Plus Mission Critical 4-Hour Onsite

Service

5/14/2026-12/31/2028

SERVICE TAG# J9894R3

EXPRESS SVC CODE# 41916922959

CONTRACT

AGGREGATE

TOTAL

ALL PRICING MUST BE HELD FOR 120 DAYS FOLLOWING THE CLOSE OF THE SOLICITATION.

ADDITIONALLY, LINE ITEMS RENEWING IN FY2026 WILL BE APPROVED FOR PAYMENT IN FY2026

*CHA reserves the right to increase or delete any scheduled items, and/or increase or reduce the quantity of

any scheduled item as deemed necessary, to waive informalities and technicalities, and to make other changes

and modifications consistent with CHA’s policies, and the laws and regulations governing HUD programs.

All Quote Responses Must Be Typed & Signed by an Authorized Representative from the Respondent’s company.

PART 3 – VENDOR INFORMATION

________________________

(ABOVE ADD CORPORATE NAME ATTACHED TO FEDERAL TAX ID NUMBER) has thoroughly read all pages of

ITS 85862_DELL POWERSTORE 1200T: HQ & DR SITES (ProSupport Plus) all associated addenda (if applicable)

and can provide the services as described at the offer submitted on this Quote Form.

CONTACT INFORMATION FOR CORPORATE OFFICIAL AUTHORIZED TO BIND RESPONDENT

DATE

CORPORATE AUTHORIZED

REPRESENTATIVE

CORPORATE OFFICIAL E-MAIL

ADDRESS

COMPANY PHONE NUMBER

COMPANY ADDRESS

CORPORATE AUTHORIZED

REPRESENTATIVE SIGNATURE

The successful Respondent(s) will be required to submit mandatory CHA forms and affidavits within five (5)

days of notice of award found at https://www.thecha.org/contracting-opportunities/forms-and-documents.

CHA ITS SP 85862_DELL POWERSTORE 1200T (Subscriptions)

The mandatory forms will be request from the successful respondents prior to contract award. Forms should

be completed, signed, and notarized where required or marked "not applicable" where appropriate. The

mandatory forms are:

• Diversity Inclusion Utilization Plan**

• Compliance Certification Form

• Contractors Affidavit

• Economic Disclosure Statement Form

• HUD-50071 - Certification of Payments to Influence Federal Transactions

• HUD 5369-A Representations, Certifications and Other Statements of Bidders

• Required Insurance Certificate (see below Insurance Requirements)

Failure by the Respondent to provide such information within the allotted time will render the Respondent

ineligible for award.

CHA may reject any or all quotes. Action to reject all quotes shall be taken only for unreasonably high prices,

error in the solicitation, cessation of need, unavailability of funds, failure to secure adequate competition, or

any other reason deemed appropriate by CHA.

Insurance Requirements

Prior to the commencement of this Agreement, Vendor/Consultant shall procure and maintain at all times

during the term of this Agreement insurance against claims for security breaches, system failures, injuries to

persons, damages to software, or damages to property (including computer equipment) which may arise from

or in connection with the performance of the work hereunder by the Vendor, its agents, representatives, or

employees. The Vendor shall procure and maintain for the duration of the contract insurance claims arising

out of their services and including, but not limited to loss, damage, theft or other misuse of data, infringement

of intellectual property, invasion of privacy and breach of data. The insurance carriers used must be

authorized to conduct business in the State of Illinois and shall have an A.M. Best rating of not less than A: VII.

Minimum Coverage and Limit Requirements – Information Technology Agreements

1. Commercial General Liability: General Liability Insurance on an occurrence basis with limits not less than

$1,000,000 per occurrence with an aggregate of not less than $2,000,000 covering bodily injury and

property damage. This coverage shall also include, but not be limited to, contractual liability, products

and completed operations, personal and advertising injury.

2. Auto Liability: Required when any vehicles (owned, hired and/or non-owned) are used in connection

with the Services to be performed, coverage limits of not less than $1,000,000 each accident combined

single limit for Bodily Injury and Property Damage.

3. Workers’ Compensation and Employer’s Liability: Coverage must be in accordance with the laws of the

State of Illinois and include a waiver of subrogation in favor of Chicago Housing Authority.

 Coverage A – Statutory Limits

 Coverage B - Employers Liability - $500,000 bodily injury or disease each accident; each

employee

CHA ITS SP 85862_DELL POWERSTORE 1200T (Subscriptions)

4. Technology Errors & Omissions (including Cyber Liability) required when Vendor/Consultant provides

technology services or technology products under this Agreement, insurance appropriate to the

professional services being performed shall provide coverage for the acts, errors, or omissions of

Vendor/Consultant with a limit of not less than $1,000,000 per occurrence or claim and $2,000,000 in

aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken

by the Vendor in this agreement and shall include, but not be limited to, claims involving security breach,

system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of

intellectual property, including but not limited to infringement of copyright, trademark, trade dress,

invasion of privacy violations, information theft, damage to or destruction of electronic information,

release of private information, and alteration of electronic information. The policy shall provide coverage

for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.

Related Insurance Requirements

The Certificate of Insurance evidencing the minimum coverages required herein shall be in force on the

Effective Date of the Contract and continuously throughout the duration. The required documentation must

be received prior to the commencement of work under this Agreement. It is understood and agreed to by

the parties hereto that Chicago Housing Authority and others listed below shall be included as Additional

Insureds on Vendor’s liability policies, with the exception of Professional Liability and Employer’s Liability and

such insurance is primary to and will not seek contribution from any insurance, deductibles, self-insured

retentions and/or self-insured programs available to Chicago Housing Authority.

Certificate Holder:

Chicago Housing Authority

60 E Van Buren

Chicago, IL 60605

Additional Insureds:

Primary Coverage:

Collectively referred to as the “Additional Insureds” shall include Chicago

Housing Authority, Chicago Housing Administration, LLC; and/or other

Partnership, Limited Liability Company as established by CHA; its respective

commissioners, board members, officers, directors, agents, property

management firms, agents, employees, invitees and visitors.

For any claims related to this Agreement, the Vendor’s insurance coverage shall

be the primary policy. The Vendor expressly understands and agrees that any

insurance or self-insurance programs maintained by the CHA shall apply in excess

of and shall not contribute with insurance provided by the Vendor.

Prior to the issuing of the Notice to Proceed by the CHA, the Vendor shall submit a Certificate of Insurance via

PINS Advantage Certificate Tracking System, evidencing compliance with the insurance requirements set forth

above. You will receive an email with instructions for the submission of your insurance. Copies of the

endorsement(s) adding the CHA to the Vendor’s policy as an additional insured are required upon request.

Updated Certificates of Insurance are required for policies which renew during the term of this Agreement or

extensions thereof. Under no circumstances shall the Vendor allow any required coverage to lapse, cancel or

non-renew throughout the duration of the Agreement or extensions thereof.

At the CHA’s option, non-compliance will result in (1) all payments due the Vendor being withheld until the

Vendor has complied with the Agreement; or (2) the Vendor will be assessed Five Hundred Dollars ($500.00)

for every day of non-compliance; or (3) the Vendor will be immediately removed from the premises and the

Agreement will be terminated for default. The receipt of any certificates does not constitute agreement by

the CHA that the insurance requirements in the Agreement have been fully met or that the insurance policies

indicated on the certificate comply with all Agreement requirements. The insurance policies shall provide for

thirty (30) days prior written notice to be given to the CHA in the event coverage is substantially changed,

canceled or non-renewed.

CHA ITS SP 85862_DELL POWERSTORE 1200T (Subscriptions)

The Authority in no way warrants that the minimum limits contained herein are sufficient to protect the

Authority from liabilities that might arise out of the performance of the work under this Agreement by the

Vendor or its Subcontractors. Vendor shall assess its own risks and, if it deems appropriate and/or prudent,

maintain higher limits and/or broader coverages. The Vendor is not relieved of any liability or other

obligations assumed or pursuant to the contract by reason of its failure to obtain or maintain sufficient

insurance.

The Vendor shall require all subcontractors to carry the insurance required and adhere to the same

requirements and conditions as outlined above.

The Vendor expressly understands and agrees that any insurance or self-insurance programs maintained by

the CHA shall apply in excess of and will not contribute with insurance provided by the Vendor and/or any of

its subcontractors.

PART 4 – ADMINISTRATIVE TERMS AND CONDITIONS

•

Required CHA Vendor Registration

In order to do business with CHA, Respondent must be a registered vendor prior to submitting a

response. IfRespondent has already registered with CHA, the Respondent’s (Vendor) profile must be

up to date.

Respondent is responsible for contacting their local authorities to ensure that Respondent has

complied with all laws and is authorized and/or licensed to do business in the Territory. All applicable

fees associated therewith are the responsibility of Respondent now or hereafter in effect during the

contract. Respondent and its employees, agents and subcontractors shall also comply with all Federal,

State and local laws regarding business permits and licenses that may be required to carry out the

services performed under the contract.

•

Acceptance Period

All Respondents submitting a quote must agree to honor the terms and conditions contained herein for a

period of one hundred twenty (120) days.

•

Quote Signature

The person signing the Quote Form must be a person authorized to bind the Respondent

contractually. Unsigned offers will be rejected. Unsigned offers cannot be signed after the quote has

been received.

•

Ownership of Documents

All work products generated, prepared, assembled and provided to CHA pursuant to this RFQ become

the property of CHA upon receipt. Work products include but are not limited to reports, memoranda,

data, survey responses, presentations, and other materials of any nature, or information related to

any of the foregoing, which are or were generated in connection with the scope of services described

in the contract. Respondents shall not copyright, or cause to be copyrighted, any portion of any

document submitted to CHA as a result ofthis RFQ.

•

Contractor Status

The Contractor shall be an independent Contractor and will not be an employee of CHA.

•

Funding Limitations

This procurement may be funded, in whole or in part, by grant funds provided by the U.S. Department

of Housing and Urban Development (“HUD”). CHA will not be bound to any contract if funding has

been disallowed by HUD.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

ITS 85862: Dell Powerstore - 1200T ProSupport Plus

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See also