RFP for Sheyenne Street Mowing and Trimming
| Location: | North Dakota |
|---|---|
| Posted: | Mar 25, 2026 |
| Due: | Apr 8, 2026 |
| Agency: | City of West Fargo |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
RFP for Sheyenne Street Mowing and Trimming
|
| Category: | City of West Fargo RFP |
| Status: | Open |
|
Attachment Preview
REQUEST FOR PROPOSALS
Sheyenne Street Mowing and Trimming
Public Works
3/25/2026
City of West Fargo
Page 1
West Fargo Public Works is issuing a Request for
Proposal (RFP) for contractor assistance in professional lawn maintenance services, specifically
mowing and trimming along portions of Sheyenne Street from Interstate 94 to 40th Avenue South.
Contractor will deliver one (1) original RFP to the following address:
West Fargo Public Works
Attn: Public Works
810 12th Ave. NW
West Fargo, ND 58078
Office hours are 8:00 am to 4:30 pm, Monday through Friday, excluding holidays.
Proposal Due Date and Time
No later than 10:00 AM April 8th, 2026
Proposals received after the above cited date and time will be considered late and are not acceptable.
• Please make sure the envelope or package is marked:
“Sheyenne Street Mowing/ Trimming RFP”
• Please direct questions regarding this RFP to Scott Tiffany, Procurement (701-630-1293)
or Shawn Hanson, ROW (701-405-4973)
Thank you for your interest.
City of West Fargo
Page 2
I.
PURPOSE OF PROPOSAL
The City of West Fargo is seeking a contractor to provide professional lawn maintenance services,
specifically mowing and trimming, along portions of Sheyenne Street from Interstate 94 to 40th
Avenue South.
II. PROPOSAL TERMS:
The city reserves the right to reject any and all proposals received as a result of this RFP. If a
proposal is selected it will be the most advantageous regarding price, quality of service,
contractors’ qualifications and capabilities to provide the specified service. The city reserves the
right to consider proposals for modifications at any time before a contract is awarded, and
negotiations would be undertaken with that contractor whose proposal is deemed to best meet
the city’s specifications and needs.
Proposals must be signed by an official authorized to bind the contractor to its provisions for at
least a period of 60 days. Failure of the successful proposer to accept the obligation of the contract
may result in the cancellation of any award.
In the event it becomes necessary to revise any part of this RFP, an addendum will be provided.
Deadlines for submission of RFPs may be adjusted to allow for revisions. To be considered, original
proposal and amended proposal must be at the City of West Fargo Public Works Office on or
before the date and time specified.
The prices stated in the bidder’s proposal will not be subject to any price increase from the date
on which the proposal is opened to the mutually agreed end date of contract.
III. PROPOSAL SPECIFICATIONS
Contractors will submit the Proposal Application, which is provided, and contains the following
information:
A. Contractor’s qualifications, years in business, experience in providing the type and
level of service specified in the proposal, insurance and bond information, North
Dakota Contractor Number.
B. At least two (2) current references of former agreements covering similar services
listed in the proposal. Include company name, contact name and phone number.
C. Proposals should be prepared simply and economically providing a straight-forward,
concise description of the contractor’s ability to meet the requirements of the RFP.
City of West Fargo
Page 3
IV. SCOPE OF SERVICES
This RFP is for a contractor to provide professional lawn maintenance services, specifically mowing
and trimming, along portions of Sheyenne Street from South of Interstate 94 to 40th Avenue
South. This includes all medians, and boulevards within the Road Right of Way of Sheyenne Street.
A. Maintenance Services
1. Lawn Maintenance Services: All grass shall be mowed on a weekly basis, or as
directed. Grass will be maintained at the height of approximately three (3) inches.
Upon completion, a mowed area shall be free of clumped grass, tire tracks or ruts
from Contractor’s mowing equipment. Turf shall be cut in a professional manner
as not to scalp turf or leave any areas of uncut grass. Care shall be taken to
prevent discharge of grass clippings onto any adjacent private properties or onto
any paved surface such as street, jogging trails, sidewalks, or storm drain system.
These surfaces should be swept/blown clean by Contractor immediately after
each mowing. Contractor shall pick up all litter before each mowing, which is
subsidiary to the mowing bid, and remove same from the site. If in the course of
mowing, trash is overlooked and shredded by mowers, it will immediately be
collected and disposed of properly by Contractor. If mowing is interrupted by
inclement weather, Contractor shall continue mowing at the same location on
the next available mowing day. The City Public Works Director has the authority
to cancel or schedule mowing cycles on a week-to-week basis. Any cancellations
will be based upon need, prevailing weather conditions, and available funding.
2. Trimming: Contractor will trim all turf areas on a weekly basis or as directed in
association with mowing cycle. All trimming shall be accomplished maintaining
the three (3) inches cutting height. All trimming must be performed
concurrently with mowing operations. Turf shall be trimmed in a professional
manner as not to scalp the grass or leave areas of uncut grass. All amenities
(trees, poles, signs, etc.) shall be trimmed around. Special care shall be given in
trimming around small trees. Care will be taken to prevent driveways, or
adjacent properties. Any material discharged shall be removed immediately
after trimming.
City of West Fargo
Page 4
B. Equipment Requirements
Contractors will provide the necessary equipment to accomplish the details for each
work order associated with sufficient type, capacity, and quantity to safely perform
the mowing services as specified.
C. Hours/Conditions of operation
All mowing operations shall be performed between the legal sunrise and sunset and
shall not be performed if tall grass and/or weeds are too wet to cut evenly.
D. Property Damage
Contractors will be notified in writing by the Director of Public Works of any property
damage that occurs as a result of mowing or trimming services. Notification will be
within 24 hours with the Director of Public Works becoming aware of such property
damage. Property damage includes but is not limited to damage to homeowner turf,
sprinkler systems, fences, etc. because of mowing or trimming services, etc. The
contractor will be solely and wholly financially liable for any damaged property,
because of negligence on the part of the contractor. The contractor will repair, to the
satisfaction of the Public Works Department, any damaged property in a timely
manner.
V. STANDARD PROVISIONS FOR CONTRACTS
A. Reporting of Contractor
The contractor will work closely with the Public Works Personnel and will cooperate
and confer with him/her as necessary to ensure satisfactory work progress.
All reports, estimates, memoranda and documents submitted by the contractor must
be dated and bear the contractor’s name. All reports made in connection with these
services are subject to review and final approval by city.
The city reserves the right to inspect the contractor’s activities during the term of
this contract.
City of West Fargo
Page 5
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