RFP for Ballistic Panels and Carriers

Location:	West Virginia
Posted:	Nov 20, 2025
Due:	Dec 17, 2025
Agency:	Berkeley County
Type of Government:	State & Local
Category:	42 - Fire Fighting, Rescue, and Safety Equipment 54 - Prefabricated Structures and Scaffolding 84 - Clothing, Individual Equipment, and Insignia
Publication URL:	To access bid details, please log in.

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BERKELEY COUNTY SHERIFF’S

DEPARTMENT

BERKELEY COUNTY,

WEST VIRGINIA

Request for Proposal (RFP)

For

Ballistic Panels and

Carriers

Bid Proposals due no later than

4:00 PM, Wednesday, December 17, 2025

at the

County Commission Office, Suite 201,

400 W. Stephen Street, Martinsburg, WV, 25401

November 2025

REQUEST FOR PROPOSALS

REGARDING QUALIFICATION AND PRICE PROPOSALS FOR

Ballistic Panels and Carriers

The County Commission of Berkeley County, West Virginia (herein referred to as the

“County Commission” or “Commission”) is requesting Price Proposals from interested parties for the

“Ballistic Panels and Carriers” needed at 510 S. Raleigh Street, Martinsburg, WV, 25401 to be used for

training and duty ammunition for the Sheriff’s Department.

The County Commission (or its designated representatives) will be evaluating submissions to

this request and will ultimately select a firm judged to be both responsible and responsive to the request

in every way, including having offered the most beneficial, appropriate price proposals. The County

Commission reserves the right to interview some or all prospective firms to discuss Price Proposals.

The format for submittals, information regarding the scope of work, and selection criteria used by the

County Commission is available from the County Commission Office, 400 W. Stephen Street, Suite

201, Martinsburg, WV 25401, or by telephone at 304-264-1923. Inquiries should be directed to Sheriff

R. Blair, at 304-267-7000.

Two (2) copies of submittals of Qualification & Price information from interested businesses

should be enclosed in a sealed opaque envelope marked “Ballistic Panels and Carriers”. Proposals

must be submitted and time-stamped into the County Commission Office, 400 W. Stephen Street, Suite

201 Martinsburg, WV, 25401 no later than 4:00 PM on Wednesday, December 17, 2025. Failure to

provide the required information as requested in the RFP for Berkeley County’s review may result

in disqualification.

Proposals will be opened and entered into public record at 10:05 AM on Thursday, December

18, 2025, in the County Commission Meeting Room, 400 W. Stephen Street, Room 205, Martinsburg,

WV, 25401.

Berkeley County shall make positive efforts to utilize Disadvantaged Business Enterprises for its

supplies and services and shall allow these sources the maximum feasible opportunity to compete for

contracts. Berkeley County does not discriminate on the basis of race, color, national origin, sex,

religion, age or disability for the provision of services.

Berkeley County reserves the right to accept or reject any or all proposals, to waive

technicalities, and to take whatever action is in the best interest of the Berkeley County Commission.

I. INTRODUCTION:

Proposals are being requested from Vendor to submit bid for Ballistic Panels and Carriers as

ordered by the County Commission of Berkeley County, West Virginia, (hereinafter referred

to as “County Commission” or “Commission”). Only written responses to this RFP shall be

considered. All materials submitted shall become part of the proposal.

II. BACKGROUND:

Berkeley County is located in the eastern panhandle of West Virginia. According to 2020 Census

information, Berkeley County has a population of 122,076 making it the second-most populous

county in West Virginia. Martinsburg is the County Seat.

The county lies adjacent to the Washington-Baltimore Metropolitan area and is one of

three counties in the Hagerstown-Martinsburg, MD-WV Metropolitan Statistical Area.

Partly because of its proximity to Washington, D.C., Berkeley County is the fastest

growing county in the State of West Virginia and among the fastest growing in the entire

country.

Berkeley County is currently governed by a five (5) member County Commission.

III. SCOPE OF WORK

A. GENERAL

The Sheriff’s Department is requesting bids for Ballistic Panels and Carriers located at

510 S. Raleigh Street, Martinsburg, WV 25401.

1. The following equipment is needed:

TYPE OF

DESCRIPTION

EQUIPMENT

Angel Armor

Tactical Carrier

Black

Angel Armor

Ultra-Premium IIIA

Rise

QUANTITY

NEEDED

3. Prices quoted should be all inclusive with all applicable charges included.

4. No labor is necessary.

5. Vendor must contact Sheriff R. Blair at 304-267-7000 should there be any

questions or problems.

6. Berkeley County is a tax exempt organization. Tax number 55-6000296.

7. Turnaround time for delivery within 6 months.

8. No substitutions

IV. Q&E / TECHNICAL PROPOSAL:

Respondent shall respond to and reference each section and subsection for portion(s) of RFP

proposal. At a minimum, your Qualifications Proposal shall include the following information.

Failure to discuss each item may deem the submittal non-responsive and may result in non-

consideration of respondent’s s e r v i c e s .

A. Firm Information

1. Name, address, telephone number, fax number of firm and parent company,

if any, from which the materials will be supplied.

B. Miscellaneous Requirements

1. All technical proposals should include any conclusions, remarks and/or

supplemental information that is pertinent to this request. Submitters are also

required to provide written information regarding their inability to conform to any

of the technical requirements listed above. Failure to do so will result in

disqualification of proposal.

V. PRICE PROPOSAL:

A. At a minimum, your Price Proposal shall include the following:

1. A lump-sum price quotation for all materials listed-Attachment A

2. Fully executed Non-Collusion Certificate - Attachment B.

3. Any conclusions, remarks and/or supplemental information pertinent

to this request.

VI. TERM OF CONTRACT:

A. The contract will commence upon award by the County

Commission.

B. If the Firm and/or Company awarded the bid subsequently fails to comply with the

specifications, it will be given thirty (30) calendar days’ notice to render satisfactory

service. If at the expiration of such thirty (30) calendar days’ notice, the unsatisfactory

conditions have not been corrected, the County Commission reserves the right to terminate

the contract.

VII. USE OF EXISTING DOCUMENTS:

Berkeley County will cooperate to the fullest extent by making available to the Firm/Company

all documents pertinent to this service that may be in the County Commission’s possession.

Berkeley County makes no warranty as to the accuracy of existing documents nor will the County

Commission accepts any responsibility for errors and omissions that may arise from the

Firm/Consultant having relied upon them.

VIII. COMPENSATION TO THE CONTRACTOR:

Invoices must be submitted to:

Berkeley County Sheriff’s Department

510 S. Raleigh Street

Martinsburg, WV, 25401

Payment will be made within thirty (30) days of receipt and approval.

Please include a W9 with your invoice.

IX SELECTION PROCESS:

A. This solicitation is issued pursuant to the implementation of Berkeley County’s

Purchasing Policy. Berkeley County shall not be liable for any costs not included in the

proposal, not contracted for subsequently, or in regard to preparation of your proposal.

B. A Selection Committee appointed by the County Commission will evaluate responses to

this request and select those firms judged to be most qualified.

C. Since it is the County Commission’s desire to select the most qualified firm, the

Selection Committee reserves the right to schedule oral presentations from those firms

it deems most qualified, to take place within ten (10) business days following notification.

X. PROPOSALS AND AWARD SCHEDULE:

A. Proposals received prior to the deadline will be treated as confidential, until receipt of all

Proposals and opening of the same. Proposals received after the deadline will not be

considered in the evaluation process and will be returned unopened.

B. It is expected that the contract award will be made within thirty (30) calendar days after

the opening of proposals. The contract will be awarded to the Company whose proposal,

conforming to this request; will be the most advantageous to Berkeley County.

C. Proposals must give the full name and address of the proposer and the person signing the

proposal shall indicate his or her title and/or authority to bind the firm in a contract.

D. Proposals may not be altered or amended after they are opened.

E. The approval or disapproval of the Company’s Proposal will be determined by its response

to this request and on past performance. No assumptions should be made on the part of the

Firm/Company as to this Committee’s prior knowledge of their abilities.

F. Berkeley County reserves the right to request clarification of information submitted and

to request additional information of one or more applicants.

XI. TERMS AND CONDITIONS:

A. The County Commission reserves the right to reject any or all proposals or to award

the contract to the next recommended Company if the successful Company fails to

execute an agreement within ten (10) calendar days after being notified of the award

of this proposal.

B. Berkeley County reserves the right to request clarification of information submitted and

to request additional information of one or more applicants.

C. Any proposal may be withdrawn up until the date and time set within this RFP for the

opening of the proposals. Any proposal not so withdrawn will constitute an irrevocable

offer, for a period of ninety (90) calendar days, to sell to Berkeley County the services set

forth above, in the manner and at the costs set forth

D. The selected Company shall be required to enter into a contract agreement with the

County Commission. Any agreement or contract resulting from the acceptance of the

proposal shall be made on forms approved by the Berkeley County In-House Legal

Director and shall contain, at a minimum, applicable provisions of this request for

proposal. The County Commission reserves the right to reject any agreement that does

not conform to this request for proposal and any Berkeley County requirements for

agreements or contracts.

E. Selected Firm/Company shall not assign any interest in the contract and shall not transfer

any interest in the same without prior written consent of the Berkeley County Commission.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	RFP for Ballistic Panels and Carriers
Category:	Law Enforcement
Status:	Open