RFP 26-69-1514 Transportation Engineering and Design Services As-Needed

Forsyth County Procurement Department
2435 Freedom Parkway, Suite 3100
Cumming, GA 30041 | Phone 770.888.8872
REQUEST FOR PROPOSAL
RFP NO. 26-69-1514
Transportation Engineering & Design Services
As-Needed
Forsyth County Board of Commissioners
Cumming, GA
Closing Date and Time:
October 29, 2026 / 2:00 p.m.

FORSYTH COUNTY, GEORGIA
Request for Proposal No. 26-69-1514
Transportation Engineering & Design Services As-Needed
1. PURPOSE AND INTENT
Forsyth County, a political subdivision of the State of Georgia ("County") is soliciting
Proposals from qualified consulting firms to provide Transportation Engineering and
Design Services on an as-needed basis for transportation-related capital improvement
projects throughout the County.
The County intends to establish Master Agreements with multiple qualified firms to
provide professional engineering, planning, design, environmental, surveying, traffic
engineering, utility coordination, public involvement, and related services associated
with the development and delivery of transportation projects. Services may include, but
are not limited to, roadway improvements, intersection improvements, roundabouts,
sidewalks, multi-use trails, bridges, culverts, traffic signal installations and
modifications, drainage improvements, and other transportation infrastructure projects.
2. CONTRACT STRUCTURE AND TERM
The County anticipates multiple awards. The Master Agreements will begin upon
execution and, subject to annual appropriation and the terms of the Professional Services
Agreement, are anticipated to continue through December 31, 2031.
The Master Agreements are non-exclusive. The County may procure the same or similar
services through other contracts, solicitations, cooperative arrangements, or other
lawful procurement methods when determined to be in the County's best interest.
Individual Task Orders may be negotiated on an hourly not-to-exceed, lump sum, Unit-
rate, or other compensation basis expressly approved by the County. The billing rates
established under the Master Agreement will serve as maximum rates for applicable Task
Orders unless otherwise approved in writing.
3. SCOPE OF SERVICES
The selected consultants shall provide comprehensive transportation engineering and
related professional services, either with their own forces or through approved
subconsultants. The following list is representative and is not intended to be exhaustive.
* Transportation Design: roadway on new alignment; roadway realignment; widening;
sidewalks; multi-use trails; intersection improvements; turn lanes; roundabouts;
drainage; hydraulic analysis; concept, preliminary and final plans; right-of-way
plans and plats; erosion control plans; utility plans; staging plans; and cost estimates.
* Traffic Engineering: traffic studies and surveys, speed studies, signal and stop
warrants, operational analyses, and other planning, design and evaluation services.
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* Traffic Signal Design: signal timing, pedestrian accommodations, equipment
selection, and design consistent with applicable GDOT, MUTCD, and Forsyth County
standards.
* Structural Design and Inspection: bridges, culverts, retaining walls, and related
structures.
* Landscape Architecture and Pavement Design.
* Survey Services: Provide topographic, boundary, right-of-way, and utility survey
services as required by individual Task Orders, including property and easement
research, utility and drainage information, Subsurface Utility Engineering (SUE)
Quality Levels A and B, and other survey services necessary to support project design.
Survey services and deliverables shall comply with applicable GDOT survey
requirements and standards and shall include Bentley OpenRoads-compatible
electronic files when required by the County.
* Public Involvement: coordination, meetings, stakeholder engagement, and
preparation of public outreach materials and displays.
* Lighting Design and, when requested, installation acceptance inspection.
* Utility Coordination: coordination with public and private utility owners, conflict
identification and resolution, and utility certification.
* Environmental Services: environmental assessment and related documentation,
including applicable federal and GDOT processes.
* Geotechnical and other supporting technical services necessary for successful
project delivery.
Deliverables may include, but not limited to, construction plans, signing and marking
plans, right-of way plans, erosion control plans, and staging plans. Environmental,
engineering, and geotechnical studies may be required as identified in individual Task
Orders. All deliverables shall be in accordance with but not limited, Electronic Data
Guidelines, Plan Presentation Guide, NEPA and the GDOT Environmental Procedure
Manual, GDOT Design Policy Manual, GDOT Drainage Manual, and the GDOT Bridge and
Structures Design Manual.
4. TASK ORDER ASSIGNMENT PROCESS
The County retains sole discretion to determine whether, when, and to which awarded
consultant a Task Order will be offered.
Task Order assignment may consider:
* Project-specific qualifications and specialized expertise
* Availability of the proposed Project Manager and key discipline personnel
* Current workload, demonstrated capacity, and ability to meet the required
schedule
* Past performance on County projects and other relevant projects
* Responsiveness and quality of prior deliverables
* Familiarity with the project, corridor, funding requirements, or applicable
regulatory processes
* Proposed approach and staffing
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* Reasonableness of the negotiated fee and consistency with established billing
rates
* Any other project specific factor the County determines is relevant to successful
delivery
The County may request a project-specific scope, staffing plan, schedule, qualifications,
and/or fee proposal from one or more awarded consultants before issuing a Task Order.
No work shall begin until the Task Order is fully authorized by the County.
5. MINIMUM QUALIFICATIONS - PASS/FAIL
Proposals must satisfy all minimum qualifications below to advance to scored evaluation.
* The Prime Consultant must be currently prequalified by the Georgia Department of
Transportation (GDOT) in Area Class 3.02, Two-Lane or Multi-Lane Urban Roadway
Design, and Area Class 3.13, Facilities for Bicycles and Pedestrians.
Required GDOT Area Classes
The Prime Consultant and proposed team must possess the GDOT prequalifications listed
below. The Prime Consultant must independently hold the Area Classes identified as
"Prime Required." All remaining Area Classes may be satisfied by the Prime Consultant
and/or proposed subconsultants. All required prequalifications must be current as of the
proposal due date. Failure to demonstrate all required Area Classes may result in the
proposal being deemed non-responsive.
Requirement Area Class Description
Two-Lane or Multi-Lane
Prime Required 3.02
Urban Roadway Design
Facilities for Bicycles and
Prime Required 3.13
Pedestrians
Team 1.06(a) NEPA
Team 1.06(b) History
Team 1.06(c) Air Quality
Team 1.06(d) Noise
Team 1.06(e) Ecology
Team 1.06(f) Archaeology
Team 1.06(h) Bat Surveys
Team 1.10 Traffic Analysis
Team 3.01 Two-Lane or Multi-Lane
Rural Roadway Design
Team 3.02 Two-Lane or Multi-Lane
Urban Roadway Design
Team 3.03 Multi-Lane Urban
Roadway Widening and
Reconstruction
Team 3.06 Traffic Operations Studies
Team 3.07 Traffic Operations Design
Team 3.08 Landscape Architecture
Design
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Team 3.10 Utility Coordination
Team 3.12 Hydraulic and
Hydrological Studies
(Roadway)
Team 3.13 Facilities for Bicycles and
Pedestrians
Team 3.15 Highway and Outdoor
Lighting
Team 4.01 Minor Bridge Design
Team 4.02 Major Bridge Design
Team 5.01 Land Surveying
Team 5.02 Engineering Surveying
Team 5.08 Overhead/Subsurface
Utility Engineering (SUE)
Team 6.01(a) Soil Survey Studies
Team 6.01(b) Geological and
Geophysical Studies
Team 6.02 Bridge Foundation Studies
Team 9.01 Erosion, Sedimentation,
and Pollution Control Plan
Proposers shall include an Area Class Summary identifying which firm will satisfy each
required Area Class and the applicable prequalification expiration date. The Prime
Consultant and each applicable subconsultant shall also provide its current GDOT Notice
of Professional Consultant Qualifications.
6. PROPOSAL SUBMISSION REQUIREMENTS
Proposals shall be submitted electronically through the County's EUNA Procurement
portal. Proposals must be clear, concise, responsive to the requested information, and
organized in the exact order below.
The technical proposal is limited to twenty (20) pages, excluding the cover page, table of
contents, required forms, Area Class/Capability Matrix, GDOT qualification notices, fee
schedule, and resumes. Minimum font size is 11 point. Resumes are limited to two (2)
pages per individual.
7. PROPOSAL CONTENT
7.1 Cover/Transmittal Letter and Required Forms - Pass/Fail
* Full legal name and legal form of the firm; headquarters and primary office
responsible for this contract.
* Primary proposal contact name, title, telephone number, and email address.
* Statement confirming the proposal is valid for at least 180 days from the proposal
due date.
* Disclosure of material business litigation involving the proposing firm,
subsidiaries, officers, or principals during the preceding five years, including
status/disposition.
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* Completed required affidavits, addendum acknowledgement, Area
Class/Capability Matrix, and GDOT qualification documentation.
7.2 Firm Qualifications and Relevant Transportation Experience 30 Points
Describe the Prime Consultant's qualifications and experience delivering transportation
projects of similar complexity, size, scope, and function. Emphasize experience with local
government transportation programs, GDOT and federally funded processes where
applicable, multi-discipline delivery, and on-call/as-needed professional services
contracts.
Provide up to five representative projects completed or substantially completed within
the last seven years. For each, identify the client, location, dates, project description,
services performed, project construction value or design fee as applicable, key personnel
involved, and current client contact information.
7.3 Project Manager and Key Discipline Leads 20 Points
Identify the proposed Project Manager and key discipline leads. For each, provide
education, professional registration/certification, relevant transportation experience,
similar project experience, and experience with applicable GDOT/federal processes,
manuals, guidance, and standards.
The County expects personnel identified in the proposal to be available for Task Order
assignments. Substitution of the Project Manager or key personnel after award requires
prior written County approval. Any replacement must have qualifications and experience
comparable to or greater than the individual proposed.
7.4 Technical Approach and Task Order Delivery 25 Points
Describe the firm's approach to delivering as-needed transportation assignments from
initial Task Order request through final deliverable. Address, at a minimum:
* Scoping and fee development
* Project management, scheduling, milestone control, and budget management
* Quality assurance/quality control and independent technical review
* Coordination among disciplines and subconsultants
* Utility coordination and conflict management
* Permitting and coordination
* Public/stakeholder involvement when applicable
* Management of design changes, comments, RFIs, and construction phase design
support
* Document control, electronic deliverables, and record retention
* Methods used to identify risks early and prevent schedule or cost impacts
7.5 Capacity, Availability and Responsiveness 15 Points
Describe the team's current and anticipated workload and its ability to support multiple
concurrent County Task Orders. Identify the primary office responsible for the work,
available staffing by discipline, typical mobilization time following a Task Order request,
and the process used to allocate resources when multiple assignments require
simultaneous attention.
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Explain how the proposed team will maintain continuity, responsiveness, and schedule
performance throughout the term of the Master Agreement.
7.6 Past Performance and References 10 Points
Provide three references for similar transportation engineering/design engagements
performed within the last five years. Include organization, public/private designation,
contact name and title, telephone number, email address, description of services, dates,
and contract value.
The County may consider the proposer's prior performance for Forsyth County and may
contact any source believed to have relevant information regarding capability, quality,
responsiveness, integrity, and performance.
7.7 Fee Schedule ( separately uploaded)
Proposers shall complete the Fee Schedule included with this RFP and upload it
separately in EUNA. The Fee Schedule must not be included in the technical proposal.
Inclusion of pricing in the technical proposal may result in the proposal being deemed
non-responsive.
Fees for individual Task Orders will be negotiated separately based upon the specific
scope, staffing, schedule, and deliverables required.
Task Order fees will be negotiated separately. The County may negotiate rates lower than
the Master Agreement maximum rates based on the nature, duration, staffing, or volume
of an assignment.
8. EVALUATION METHOD AND CRITERIA
The County will first review proposals for responsiveness and satisfaction of all Pass/Fail
requirements. Responsive and responsible proposals that satisfy the minimum
qualifications will be evaluated by an Evaluation Committee.
Evaluation Criterion Points
Minimum Qualifications / Required Forms Pass/Fail
Firm Qualifications & Relevant 30
Transportation Experience
Project Manager & Key Discipline Leads 20
Technical Approach & Task Order Delivery 25
Capacity, Availability & Responsiveness 15
Past Performance & References 10
TOTAL 100
9. INTERVIEWS / PRESENTATIONS
The County may, but is not required to, invite one or more highest-ranked proposers to
interviews or presentations. If conducted, all invited proposers will receive substantially
equivalent instructions and opportunity. The County may establish interview scoring and
may use interview results to supplement or replace portions of the written proposal score
as stated in the invitation.
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10. MULTIPLE AWARD / NO GUARANTEE OF WORK
The County anticipates awarding Master Agreements to multiple firms. The number of
awards will be determined by the County based on the quality and breadth of proposals
received and the County's anticipated needs. Award of a Master Agreement does not
guarantee a Task Order, minimum expenditure, minimum revenue, or any particular
share of County work.
11. GENERAL SOLICITATION REQUIREMENTS
EUNA Submission
Proposals MUST be submitted in the format prescribed herein. Failure to comply with the
directions listed in this RFP, or omission of requested information could result in
disqualification of your firm's proposal.
Forsyth County uses a procurement portal powered by EUNA Procurement formerly
Bonfire Interactive ("Bonfire") for accepting and evaluating bids, statements of
qualification, and proposals digitally, found by using the link:
https://www.forsythco.com/Departments-Offices/Procurement/Bids-Results
Proposals shall only be accepted online through the EUNA Portal.
Proposals are due 2:00 p.m., (EST) October 29, 2026. Names of submitting firms will then
be read aloud at 2:30 p.m. (EST), October 29, 2026. All interested parties and the general
public are invited.
Questions and Addenda
ALL QUESTIONS are to be asked via EUNA under Opportunity Q&A. Responses to
substantive questions will be provided as written Addenda and will be posted under
Public Files in EUNA. The deadline for questions is October 22, 2026, 12:00 p.m. (EST).
Proposals and Pricing Information received will become the property of Forsyth County
and shall be used as the County sees fit. All information contained in the Proposals and
Pricing Information will remain confidential until after the awarding and signing of the
contract.
Restriction of Communication
From advertisement through award, proposers shall not contact County employees,
elected officials, evaluation committee members, or project team members regarding
this solicitation except through the authorized procurement process. Unauthorized
contact may result in disqualification.
Cost of Proposal
Forsyth County assumes no responsibility or liability for the costs incurred by the
submitting firm to prepare and/or submit a proposal. The entire cost of preparing and
submitting Proposals and Pricing Information, or any work in connection therewith will
be borne by the submitting firm or team of firms.
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Proposal Validity
Proposals shall remain valid and irrevocable for at least 180 days after the proposal due
date unless released earlier by the County.
Connectivity
The County shall not be responsible for errors of any kind or nature occurring in the
transmission or downloading/uploading of any documents from the website. The County
does not guarantee continuous, uninterrupted, or secure access to this or other related
websites. Operation of this website may be affected from time to time by numerous factors
outside of our control. Site problems, user problems, internet problems, power outages, or
routine maintenance may interrupt or prevent access to information, documents, and/or
submission capabilities
Prohibition of Gratuities
Firms shall not offer any gratuities, favors, or anything of monetary value to any official,
employee, or agent of the Forsyth County Board of Commissioners for the purpose of
influencing consideration of this proposal.
Ownership of Material
Ownership of all data, material, and documentation originated and prepared for the
County pursuant to the Contract shall belong exclusively to the County.
Agreement
Attached to this RFP is a draft form of a Professional Services Agreement which contains
terms and conditions of the contractual arrangement for the services. Such form of
agreement will be modified as appropriate, in the County's discretion, to include any
additional specific terms related to the services being provided. Any questions regarding
the form of the Professional Services Agreement must be submitted in writing by the
deadline for questions specified in this RFP.
Changes
No change will be made to this RFP except by written modification by the County
Procurement Department. Requests for interpretation or changes must be in writing and
received at least seven (7) calendar days prior to the time set for opening of the proposals.
Withdrawal of Proposal
Proposals may be withdrawn by written request only, if the request is received prior to
the time and date set for the opening of proposals. Negligence on the part of the Proposer
in preparing its proposal confers no right of withdrawal or modification of its proposal
after proposal has been opened. No proposal may be withdrawn for a period of 180 days
after time has been called on the date of opening.
Exceptions to Specifications
Any award resulting from this RFP shall bind the Proposer to all terms, conditions and
specifications set forth in this RFP. Proposers whose proposals do not conform should so
note on separate page if necessary. While the County reserves the right to make an award
to a nonconforming proposer when in the best interest of the County, such awards will
not be readily made, and proposers are urged to conform to the greatest extent possible.
No exceptions will be considered to have been taken by a Proposer unless it is properly
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set out as provided above. No exception will be deemed to have been taken by the County
unless incorporated in an award resulting from this RFP and so stated.
Reservation of Rejection or Cancellation
The County reserves the right to cancel the RFP or to reject any and all proposals
submitted in response to any solicitation, to reject any portion thereof, or to waive any
minor irregularity or administrative requirement, if it determines, in its sole discretion,
that such cancellation, rejection, or waiver is in the best interests of the County.
Inspection of Records
The records of the Procurement Department are open and accessible to the public in
accordance with the provisions of the Georgia Open Records Act. Requests for inspection
of records must be in writing, must be reasonable, must contain sufficient information to
facilitate retrieval, and must not interfere with the orderly operation of the Procurement
Department.
Proposers are cautioned that any documentation submitted with or in support of a bid or
proposal will become subject to public inspection under the Georgia Open Records Act.
Labeling such information "Confidential," "Proprietary," or in any other manner will not
protect this material from public inspection upon request.
Trade Secrets
Careful consideration should be given before submitting confidential information to the
County. The County's disclosure of records and documentation is governed by the
Georgia's Open Records Act, which permits public scrutiny of most materials collected as
part of this process. If Proposer submits information that contains trade secret
information and if Proposer wishes to keep such information confidential, Proposer must
submit and attach to such information an affidavit affirmatively declaring that specific
information constitutes trade secrets pursuant to the Georgia Trade Secrets Act of 1990,
O.C.G.A. 10-1-760 et seq., and the Proposer and County will follow the requirements of
O.C.G.A. 50-18-72(a)(34) related thereto.
Regulatory Agencies
Successful Proposer will be responsible for all required permits or license required by any
regulatory agency of the city, county, state or federal governments. Further, successful
proposer will be responsible for meeting all requirements of any regulation(s) or
guideline(s) of any of the said governments or any independent agency recognized by
said governments as publisher of any such regulation(s) or guideline(s).
Independent Contractors
The Proposer represents to Forsyth County that it is fully experienced and properly
qualified to perform the functions provided for herein and that it is properly equipped,
organized and financed to perform such functions. The Proposer shall finance its own
operations hereunder, shall operate as an independent contractor and not as the agent
of Forsyth County and nothing contained in this RFP or a contract resulting from same
shall be construed to constitute the Proposer or any of its employees, servants, or agents
or subcontractors as a partner, employee, servant or agent of the County nor shall either
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