Cemetery Landscape Maintenance Services

CITY OF FORSYTH
REQUEST FOR PROPOSALS (RFP)
CEMETERY LANDSCAPE MAINTENANCE SERVICES
Proposal Submission Deadline
October 30, 2026 at 11:00 AM EST
Delivery Location
City of Forsyth - City Hall
Attn: Alex Smith
23 E. Main Street
Forsyth, GA 31029
1. Background
The City of Forsyth is seeking proposals from qualified landscape maintenance contractors to provide
comprehensive lawn and landscape maintenance services for the City's three municipal cemeteries:
Forsyth City Cemetery
Rest Haven Memorial Cemetery
Monroe Hill Memorial Gardens
The City intends to enter a service contract with a professional firm capable of maintaining these sacred
public spaces to a consistent, high-quality standard that reflects respect, enhances appearance, and
ensures safety for visitors and the community.
2. Scope of Work
Contact Person
The designated contact for this project is:
Contact: Kevin Bunn, Fire Chief & Public Works Director
Phone: (478) 993-6634
Email: kbunn@cityofforsyth.com
The alternate contact for this project is:
Contact: Alex Smith, Project Manager
Phone: (478) 994-5649
Email: asmith@cityofforsyth.com
Service Schedule Options
Contractors must submit pricing based on two potential service options:
1. 26-Visit Option: Bi-weekly visits from January through December.
2. 39-Visit Option: Weekly visits from April through September; bi-weekly visits from October through
March.
Holiday Preparation & Scheduling
City of Forsyth - Cemetery Landscape Maintenance Services RFP

Grounds must be fully mowed, trimmed, and cleared prior to the following holiday/holiday weekends to
allow for family decorations and visitors:
Memorial Day
Mother's Day
Father's Day
Required Maintenance Services
The selected contractor will be responsible for providing all labor, equipment, materials, and supervision
required to execute the following scope of services at each cemetery site during each scheduled visit:
Turf Care
Mow turfgrass areas to optimal health and seasonal heights.
String-trim (weed-eat) around all gravestones, markers, monuments, fence lines, utility poles, trees,
and obstacles.
Edge along concrete sidewalks, curbs, parking areas, and designated plant beds.
Equipment and headstones - use extreme care around all cemetery markers
Blowing & Debris Removal
Blow and clean all graves, tombstones, steps, entrances, sidewalks, streets, and parking areas to
remove lawn clippings, dirt, and debris.
Collect and remove all trash, litter, fallen limbs, and organic debris from landscaped and burial areas
prior to and following maintenance operations.
Plant Bed & Weed Control
Perform routine weed control within flower/plant beds and in paving cracks across concrete surfaces,
walkways, and curbs.
Prune shrubs, ornamental trees, and perennials as needed to maintain a neat, orderly, and respectful
appearance.
Maintain plant bed areas including soil cultivation and mulching (as requested/contracted).
Tree & Hazard Inspection
Perform routine light pruning of small trees.
Inspect sites and promptly report any hazardous, diseased, or fallen trees/branches to the City
contact.
3. Locations Covered
Forsyth City Cemetery
Rest Haven Memorial Cemetery
Monroe Hill Memorial Gardens
Property Damage
Contractor will be solely responsible for any repairs or replacement at their own expense. This
includes headstones, monuments, and any other structures.
City of Forsyth - Cemetery Landscape Maintenance Services RFP

4. Submission Guidelines and Schedule
Submission Deadline: Proposals must be received by October 30, 2026, at 11:00 AM EST. Proposals
will be opened at that time in the City Council Chamber at the delivery location.
Delivery Location: City of Forsyth - City Hall, Attn: Alex Smith, 23 E. Main Street, Forsyth, GA
31029.
Format: Submissions must be delivered in a sealed envelope clearly labeled "RFP - Cemetery
Landscape Maintenance Services."
Three (3) hard copies of the complete proposal.
One (1) digital copy on a USB flash drive.
Late submissions or proposals delivered to any location other than Forsyth City Hall will not be
considered.
5. Proposal Contents & Requirements
Proposals will undergo an initial evaluation by administrative staff before being presented to the City of
Forsyth City Council for final selection. Submissions must include the following:
1. Company Profile & History
Brief history of the firm and organizational structure.
Number of years the firm has been providing commercial landscape maintenance services of similar
scope.
2. Qualifications & Key Personnel
Resumes or professional summaries of key personnel (e.g., Account Manager, Crew Supervisors)
assigned to this account, including years of industry experience.
Demonstrated experience with municipal, historic, or cemetery grounds maintenance.
3. Experience & References
Summary of prior projects of equivalent size and scope.
Prior experience working with the City of Forsyth, if applicable.
At least three (3) professional references from local government or commercial entities, including
contact names, telephone numbers, and brief project descriptions.
4. Cost Proposal / Fee Schedule
Per-visit cost and annualized/monthly program cost structured for both the 26-visit and 39-visit
schedules for each individual cemetery.
Forsyth City Cemetery
Rest Haven Memorial Cemetery
Monroe Hill Memorial Gardens
Pricing schedule for additional or as-needed services (e.g., storm cleanup, major tree trimming,
mulch replenishment).
Detailed list of reimbursable expenses, if any.
5. Implementation Plan & Proposed Schedule
Detailed operational plan, crew size, equipment allocations, and proposed start date.
City of Forsyth - Cemetery Landscape Maintenance Services RFP

6. Required Documentation
Proof of valid Georgia State Contractor License / Business License.
Certificate of Insurance demonstrating adequate Commercial General Liability and Workers'
Compensation coverage.
Sample Professional Services Contract.
Signed written release authorizing the City of Forsyth to conduct background and reference
investigations.
6. Selection Criteria
Selection will be conducted in accordance with City procurement policies. Proposals will be evaluated
based on the following criteria:
Cost Competitiveness: Overall financial competitiveness across both 26-visit and 39-visit options.
Qualifications & Experience: Direct experience of the firm and designated Account
Manager/supervisors in commercial or cemetery grounds maintenance.
References & Past Performance: Quality of past work, timeliness, reliability, and feedback from
former/current clients.
Operational Plan & Resource Availability: Capability to fulfill the required scope, schedule flexibility,
and responsiveness.
7. Disclaimer
The City of Forsyth reserves the right to accept or reject any or all proposals, to waive technicalities or
informalities, and to negotiate terms with the selected firm. The City of Forsyth is an Equal Opportunity
Employer.
City of Forsyth - Cemetery Landscape Maintenance Services RFP