Infant and Toddler Developmental Evaluation Tool

Q26003502 Infant and Toddler Developmental Evaluation ToolGeneral InformationSolicitation Number
Q26003502 version:
01 Status
ReleasedDepartmentHealthDivisionFamily Health Services DivisionIslands (where the work/delivery is to be performed)
StatewideCategoryGoods and ServicesRelease Date 06/26/2026Amendment Date & Time07/03/2026 10:00 AMAmendment Reason
Updated Submission Deadline on IFB document to reflect July 10 at 2:00pm and section 2.3 of IFB document. Offer Due Date & Time07/10/2026 02:00 PMDescriptionThe Early Intervention Section (EIS) within the State of Hawaii, Department of Health provides early intervention (EI) services for infants and toddlers ages birth to three (3) years with a developmental delay in one (1) or more of the following developmental areas: communication, cognition, fine motor, gross motor, social, self-care/adaptive; and/or have a medical diagnosis that has a high probability of contributing to a developmental delay in any of the areas previously mentioned. EI services provided are mandated under the Individual with Disabilities Education Act (IDEA), Part C and are delivered statewide through eighteen (18) EI Programs (Two (2) State-operated and sixteen (16) Purchase of Service (POS) contracted EI Programs). The EI Programs are require to use a standardized Infant and toddler developmental evaluation tool that measures mastery of developmental milestones in these five (5) developmental areas in order to determine eligibility. Eligibility is based on Hawaii’s Developmental Delay which includes five (5) developmental areas (motor, cognition, communication, social-emotional, and adaptive). Currently, EI Program staff are trained in administering the Battelle Developmental Inventory, Third Edition (BDI-3). EI Programs have been utilizing the BDI-3 tool since November 2023 and prior to that using other versions of the BDI (e.g., BDI-2) to determine if a child’s eligibility for EI services. The STATE’s EIS is in need of CONTRACTOR who is able to provide the Scope of Work below in order for the States EIS’s to continue to utilize a standardized Infant and toddler developmental evaluation tool kit. Contact PersonSarmiento, BrianneEmail brianne.sarmiento@doh.hawaii.gov Phone808-594-0014General CommentsProcurement OfficerWilliam AakhusAttachments Offer Form_OF1 to OF4_HIePRO IFB_27_001_EIS.pdf
OF2 Attachment A 2026 Replacement Items_HIePRO IFB_27_001_EIS.xlsx
Infant and Toddler Developmental Evaluation Tool_HIePRO IFB_27_001_EIS_07.02.2026.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Sarmiento, Brianne.

Q26003502 Infant and Toddler Developmental Evaluation ToolLine Items

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Sarmiento, Brianne.

Q26003502 Infant and Toddler Developmental Evaluation ToolInstructions

• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.