Fire protection inspection, testing and maintenance services.

Location:	Mississippi
Posted:	Mar 25, 2026
Due:	Mar 27, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	H - Quality Control, Testing, and Inspection Services J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	1551-26-R-RFQI-00002
Publication URL:	To access bid details, please log in.

Attachment Preview

STATE OF MISSISSIPPI

DEPARTMENT OF CORRECTIONS

BURL CAIN

COMMISSIONER

REQUEST FOR QUOTES

RFx NO. 3140004533

FIRE PROTECTION INSPECTION, TESTING AND MAINTENANCE

AT MARSHALL COUNTY CORRECTIONAL FACILITY

Mississippi Department of Corrections (MDOC) is requesting vendors to submit quotes for fire

protection inspections, testing, and maintenance services for the Marshall County Corrections

Facility (MCCF) for an approximate one-year term beginning on or about April 1, 2026, unless

either party provides advance written notice of termination.

Interested and qualified vendors having resources to perform the scope of services outlined in

Section 2 should submit a signed quote on vendor letterhead in response to this request no later

than March 27th by 2 p.m. It is recommended that vendors be registered with the State of

Mississippi. If not registered, please go to https://www.dfa.ms.gov/vendors to register your

company and receive a supplier number.

Submit quotes to Eric Williams, procurement@mdoc.state.ms.us.

Subject Line: Fire Protection Services Quote, or

Mail quotes to the following address:

Mississippi Department of Corrections

ATTN: Eric Williams - Fire Protection Services Quote

301 N. Lamar Street

Jackson, MS 39201

Upon evaluation of submitted information, MDOC will enter into an agreement with the selected

vendor. The agreement shall include clauses detailed in Attachment A and Attachment B.

1 SERVICE LOCATION

Marshall County Correctional Facility

833 West Street

Holly Springs, MS 38635

2 SCOPE OF SERVICE

2.1 - Wet Sprinkler System

a. Perform the water supply test in accordance with the rules under which the

Installation is installed, to verify that the system valves are not closed, by

performing the main drain test and record the results.

b. Operate the alarm valve by opening the inspectors test or by other appropriate

means.

c. Operate local alarms to ensure proper operation.

d. Restore systems to original operation after fully testing and re-commission system

by attaching the appropriate test tag.

e. Operate and check to ensure that Y-PIV, OS&Y, W-PIV, and roadway type

isolating valves are fully open or closed as required.

f. Visually check exterior condition of exposed piping, drain valves, check valves,

pressure gauges and strainers.

g. Perform hydrostatic testing in three (3) and/or five (5)-year intervals and re-rack

hand hoses after annual inspections, if it exists.

h. Forward copies of all final inspections to the approving authority having

jurisdiction as required by state law. Provide one copy of the final inspection to the

owner for future reference and maintain one copy of the final inspection for renewal

scheduling.

2.2 - Private Hydrants

a. Flush each private fire hydrant for sixty (60) seconds or until water stream clears.

b. Perform volume tests for each private hydrant if required by the local authority

having jurisdiction.

c. Perform annual underground flow test as required by the local authority having

jurisdiction.

d. Lubricate hydrants as needed to ensure that all caps, plugs, and threads are in proper

operating condition.

2.3 - Fire Alarm Inspections

a. Test and document all fire alarm devices per manufacturer’s approved methods.

b. Provide quarterly testing for tampers, flow switches, and fire pump signals.

c. Perform full load test on all emergency back-up batteries associated with the fire

alarm system annually.

d. Test duct detectors, heat detectors, smoke detectors and manual pull stations

annually.

e. Test and inspect audio/visuals (horns). It is understood that these tests require

sounding.

f. Conduct sensitivity inspection and testing every other year on smoke detectors.

g. Properly recommission and tag the fire alarm control panel upon completion of

annual testing.

2.4 - Annual and Semi-Annual Kitchen Head Inspections

a. Perform service of existing bottle and verify verification dates are current.

b. Perform function test of cable and gas valves to verify proper operation.

c. Provide and install new fusible links as part of each inspection.

d. Verify that existing K-Class extinguished and hood have been maintained properly.

e. Visually verify proper coverage of existing suppression nozzles.

f. Perform visual inspection of all associated kitchen hood components for damage or

defect.

g. Provide report of inspections and all identified discrepancies after completed

inspections.

2.5 - Annual Maintenance for Portable Fire Extinguishers

a. Perform visual examination to detect obvious physical damage, corrosion or nozzle

blockage to verify that the operating instructions are present, legible, and facing

forward, and that all manufacturer data information is present and legible.

b. Identify if six (6) year maintenance and hydrostatic testing is current and record

due dates.

c. Remove seal or tamper by operating the pull pin or locking device to ensure proper

operation and install new listed seal or tamper upon completing the procedure.

d. Perform all cylinder examination by removing all removable extinguisher boots,

foot rings, and attachment.

e. Recommission each extinguisher using an approved maintenance tag.

It is understood that all inspections and testing described in this scope will be performed during

normal business hours.

Services not included in the above scope of work include the following:

1. Anti-freeze, weekly fire pump, pump alignment, internal, standpipe, sprinkler head testing,

dry system air testing, foam, water storage tank, diesel engine service, fuel delivery,

emergency lighting, domestic back flow, fire door, fire damper and special hazard/clean

agent system inspection, testing and/or maintenance.

2. Fire alarm central station monitoring/take-over services.

For questions regarding this RFQ, please contact Eric Williams, procurement@mdoc.ms.state.us

or (601) 359-5304.

ATTACHMENT A:

REQUIRED CLAUSES FOR SERVICE CONTRACTS

RESULTING FROM THIS REQUEST FOR QUOTES

1. ACKNOWLDGMENT OF AMENDMENTS. Offeror shall acknowledge receipt of any

amendment to the RFQ in writing. The acknowledgment shall be submitted to MDOC by

signing and returning the provided signature form via email to the email address listed on

the form. Each offeror shall submit a written acknowledgment of every amendment to the

MDOC on or before the submission deadline.

2. APPLICABLE LAW. The contract shall be governed by and construed in accordance with

the laws of the State of Mississippi, excluding its conflicts of laws provisions, and any

litigation with respect thereto shall be brought in the courts of Mississippi.

3. APPROVAL. It is understood that if this contract requires approval by the Public

Procurement Review Board (“PPRB”) and/or the Department of Finance and

Administration Office of Personal Service Contract Review (“OPSCR”), and if this

contract is not approved by the PPRB and/or OPSCR, it is void and no payment shall be

made hereunder.

4. AVAILABILITY OF FUNDS. It is expressly understood and agreed that the obligation

of MDOC to proceed under this agreement is conditioned upon the appropriation of funds

by the Mississippi State Legislature and the receipt of the appropriated funds. If the funds

anticipated for the continuing time fulfillment of the agreement are, at any time, not

forthcoming or insufficient, regardless of the source of funding, MDOC shall have the right

upon 10 business days written notice to Contractor, to terminate this agreement without

damage, penalty, cost or expenses to the MDOC of any kind whatsoever. The effective

date of termination shall be as specified in the notice of termination.

5. CERTIFICATION OF INDEPENDENT PRICE DETERMINATION. By submitting

a proposal, the offeror certifies that the prices submitted in response to the solicitation have

been arrived at independently and without any consultation, communication, or agreement

with any other offeror or competitor for the purpose of restricting competition.

6. COMPLIANCE WITH EQUAL OPPORTUNITY IN EMPLOYMENT POLICY.

Contractor understands that the MDOC is an equal opportunity employer and therefore,

maintains a policy which prohibits unlawful discrimination based on race, color, creed,

sex, age, national origin, physical handicap, disability, genetic information, or any other

consideration made unlawful by federal, state, or local laws. All such discrimination is

unlawful, and Contractor agrees during the term of the agreement that Contractor will

strictly adhere to this policy in its employment practices and provision of services.

7. COMPLIANCE WITH LAWS. Contractor shall comply with, and all activities under

this agreement shall be subject to, all applicable federal, state, and local laws and

regulations, as now existing and as may be amended or modified.

8. CONFIDENTIALITY. MDOC is a public agency of the State of Mississippi and is

subject to the Mississippi Public Records Act of 1983. Mississippi Code Annotated §§ 25-

61-1, et seq. If a public records request is made for any information provided to MDOC

by Contractor, MDOC shall follow the provisions of Mississippi Code Annotated §§ 25-

61-9 and 79-23-1 before disclosing such information – unless Contractor has previously

indicated the information is not a trade secret or confidential commercial and financial

information. The MDOC shall not be liable to the Contractor for disclosure of information

required by court order or required by law.

9. CONTRACT ASSIGNMENT AND SUBCONTRACTING. Contractor acknowledges

that it was selected by MDOC to perform the services required hereunder based, in part,

upon Contractor’s special skills and expertise. Contractor shall not assign, subcontract, or

otherwise transfer this agreement, in whole or in part, without the prior written consent of

MDOC, which may, in its sole discretion, approve or deny without reason. Any attempted

assignment or transfer of Contractor’s obligations hereunder without consent of the MDOC

shall be null and void. Approval of a subcontract by the MDOC shall not be deemed to be

approval of the incurrence of any additional obligation of the MDOC. Subcontracts shall

be subject to the terms and conditions of this agreement and to any conditions of approval

that MDOC may deem necessary. Subject to the foregoing, this agreement shall be binding

upon the respective successors and assigns of the parties.

10. CONTRACT RIGHTS. Contract rights do not vest in any party until a contract is legally

executed. The MDOC is under no obligation to award a contract following issuance of this

solicitation.

11. E-PAYMENT. Contractor agrees to accept all payments in United States currency via the

State of Mississippi’s electronic payment and remittance vehicle. The Agency agrees to

make payment in accordance with Mississippi law on “Timely Payments for Purchases by

Public Bodies” laws which generally provides for payment of undisputed amounts by the

Agency within 45 calendar days of receipt of invoice. Mississippi Code Annotated § 31-7-

301 et seq.

12. E-VERIFICATION. If applicable, Contractor represents and warrants that it will ensure its

compliance with the Mississippi Employment Protection Act and will register and

participate in the status verification system for all newly hired employees. Mississippi Code

Annotated §§ 71-11-1 and 71-11-3. Contractor agrees to provide a copy of each verification

upon request of the MDOC subject to approval by any agencies of the United State Government.

Contractor further represents and warrants that any person assigned to perform services hereafter

meets employment eligibility requirements of all immigration laws.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	1551-26-R-RFQI-00002	Advertised Date	03/25/2026 2:00 PM
RFx #	3140004533	Submission Date	03/27/2026 2:00 PM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	03/27/2026 2:00 PM	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	RFQ - Informal
Agency	MS DEPT OF CORRECTIONS
RFx Description	Fire protection inspection, testing and maintenance services.

Name	Eric Williams	Email	ERIC.WILLIAMS@MDOC.STATE.MS.US
Phone		Fax

PRODUCT CATEGORY	PRODUCT DESCRIPTION
99000	Serv Security Fire