Web-Based ELA Assessment and Instruction Program

Location:	Mississippi
Posted:	Mar 25, 2026
Due:	Apr 7, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services U - Education and Training Services
Solicitation No:	1545-20260323135058 PPSD
Publication URL:	To access bid details, please log in.

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Pearl Public School District

3375 Hwy 80 E · Pearl, MS 39208

Advertised Request for Proposal (RFP) No: 305

Web-Based English Language Arts Assessment and Instruction Program

The Pearl Public School District Board of Trustees will accept sealed proposals, subject to the attached conditions,

until April 7, 2026, at 10:00 AM Central Standard Time for the acquisition of the products and/or services

described below.

Web-Based ELA Assessment and Instruction Program

The Company/Vendor must submit proposals to:

Pearl Public School District

ATTENTION: Breanne McLendon, Director of Curriculum

3375 Highway 80E

Pearl, MS 39208

Questions concerning this invitation to bid should be addressed to Cindy Grantham, in writing via email to

cgrantham@pearlk12.com. Questions will be accepted until 12:00 p.m. on Wednesday, April 1, 2026.

To prevent opening by unauthorized individuals, all copies of the proposal must be sealed in the package. The

following must be clearly typed on a label affixed to the package in a clearly visible location:

PROPOSAL, SUBMITTED IN RESPONSE TO

ADVERTISED RFP No. 305

April 7, 2026, at 10:00 AM

ATTENTION: Breanne McLendon

The Pearl Public School District Board of Trustees reserves the right to accept or reject any part of a proposal, any and all proposals and

waive formalities. If the agency is closed for any reason, including but not limited to: acts of God, strikes, lockouts, riots, acts of war, epidemics,

governmental regulations superimposed after the fact, fire, earthquakes, floods, or other natural disasters (the “Force Majeure Events”), which

closure prevents the opening of proposals at the advertised date and time, all proposals received shall be publicly opened and read aloud on the

next business day that the agency shall be open and at the previously advertised time. The new date and time of the proposal opening, as

determined in accordance with this paragraph, shall not be advertised, and all offerors, upon submission of a proposal, shall be deemed to have

knowledge of and shall have agreed to the provisions of this paragraph. Proposals shall be received by the agency until the new date and time

of the proposal opening as set forth herein. The agency shall not be held responsible for the receipt of any proposals for which the delivery was

attempted and failed due to the closure of the agency as a result of a Force Majeure Event. Each offeror shall be required to ensure the delivery

and receipt of its proposal by the agency prior to the new date and time of the proposal opening.

Date Received

For District Use Only

Time Received

Received By (Print)

Received By (Signature)

Table of Contents

SECTION A.......................................................................................................................................................3

Submission Cover Sheet and Configuration Summary..................................................................................3

SECTION B .......................................................................................................................................................4

Proposal Guidelines and Requirements ........................................................................................................4

Pricing ....................................................................................................................................................4

Standard of Quality ................................................................................................................................5

Right to Adjust or Reject Proposals.......................................................................................................5

Delivery of Services...............................................................................................................................5

Presentations and/or Discussions...........................................................................................................5

References ..............................................................................................................................................5

Evaluation Factors and Awarding of Proposal ......................................................................................5

Period of Performance…………………………………………………………………………………5

SECTION C .......................................................................................................................................................6

Program Specifications ................................................................................................................................6-7

SECTION D.......................................................................................................................................................8

Vendor Requirements ..................................................................................................................................8

Vendor Profile & Questions.........................................................................................................................8

Product Overview ........................................................................................................................................8

Professional Learning Support System........................................................................................................8

Research Foundation....................................................................................................................................8

Quality Control ............................................................................................................................................9

Customer Support ........................................................................................................................................9

SECTION E .......................................................................................................................................................10

Proposal Assurances ....................................................................................................................................10

Proposal Response Checklist .......................................................................................................................11

SECTION F .......................................................................................................................................................11

Proposal Exception Summary Form ............................................................................................................11

Pearl Public School District

Advertised RFP No: 305

SECTION A

Provide the following information regarding the person responsible for the completion of this proposal.

This person will be the individual that Pearl Public School District should contact for questions and/or

clarifications.

Organization Name

Company/Vendor

Federal Tax ID Number

Contact Person

Phone Number

Physical Address

Mailing Address

E-mail Address

Fax Number

I, hereby, declare that the information provided in this proposal is active, valid and a full disclosure of

requested information. I am fully authorized to represent the organization listed above, to act on behalf of it,

and to legally bind it in a matter related to this proposal.

Subject to the acceptance by Pearl Public School District, the Company/Vendor acknowledges that by

submitting a proposal and signing in the space indicated below, the vendor is contractually obligated to

comply with all items in this advertisement for proposals. If no Proposal Exception Form is included, the

company/vendor indicates that there are no exceptions to the proposal being submitted.

The Company/Vendor further certifies that the organization represented here is an authorized dealer in good

standing of the products/services included in this proposal.

Name

Title

Authorized Signature

Date

Configuration Summary

In 100 words or less, provide a summary of the main components of products/services offered in this proposal.

SECTION B

PROPOSAL GUIDELINES AND REQUIREMENTS

This is a formal request for proposals.

Schedule of Advertisement Activities

ACTIVITY

First Advertisement

March 18, 2026

DATE

Second Advertisement

March 25, 2026

Deadline to submit questions

April 1, 2026, at 12:00 pm

Proposals Opened

April 7, 2026, at 10:00 am

Anticipated Notification of Award by

April 14, 2026

The proposal submission must be sealed and consist of one (1) complete original (marked) proposal and three (3)

copies of the proposal. Proposals must be mailed or hand-delivered with the following label in a clearly visible

location:

PROPOSAL, SUBMITTED IN RESPONSE TO

ADVERTISED RFP No. 305

April 7, 2026, at 10:00 AM

ATTENTION: Breanne McLendon

Electronic proposals can be submitted through a secure electronic folder. To receive a secure folder invitation, the

vendor may contact Cindy Grantham, 601-932-7916 or email cgrantham@pearlk12.com. Late proposals will not be

considered. All proposals will be taken under advisement and evaluated to be awarded at subsequent board meeting.

Pearl Public School District will not be responsible for mail delays or lost mail. Therefore, it is suggested that mailed

proposals be sent as certified mail with a return receipt guarantee.

All proposals must be received by Pearl Public School District no later than April 7, 2026, at 10:00 AM Central

Standard Time. Any proposals received subsequent to the specified date and time will not be accepted and will remain

unopened on file for a period of 90 days. The proposal must be signed by a company official authorized to bind the

organization to its provisions. Receipt or acceptance of a proposal does not imply commitment or obligation on the part

of Pearl Public School District to fund any proposal submitted.

Pricing

The price quoted in the proposal should be inclusive. Quoted prices should include applicable fees, maintenance costs,

as well as a detailed list of excluded fees with a complete explanation of the nature of the fees. Pearl Public School

District will provide tax exemption certificates for state and federal taxes when applicable.

All proposals should include a complete list of materials – including consumable student and teacher resources – item

unit prices, and total prices. Discrepancies between unit price included in proposal and extension totals will be resolved

by considering the unit price as binding and will adjust the total price accordingly. The district reserves the right to

purchase in whole or in part any items submitted. Allowable percentage increases upon annual renewal are not to

exceed 5% per unit annually.

Standard of Quality

Programs and features that refer specifically to certain educational companies are used to convey to prospective

offerors the desired feature. However, prospective offerors may submit features and/or programs in lieu of those that

may be mentioned, provided that such program or feature is similar in design and purpose and equal in quality unless

otherwise indicated. Complete descriptions and specifications must be included for all substitutions. Pearl Public

School District will be the sole judge as to whether or not the program or features offered are equal to that specified.

Right to Adjust or Reject Proposals

Pearl Public School District reserves the right to reject any or all proposals of any company or vendor and waive

formalities. Furthermore, Pearl Public School District reserves the right to adjust quantities of materials/resources

involved under any item in accordance with the unit prices submitted as part of the proposal.

All awards will be based upon the availability of funds. Pearl Public School District reserves the right to terminate or

modify any part of this procurement process at any time and for any reason; to award one (1) contract or multiple

contracts; to negotiate changes; to make no awards, and to issue new and/or revised policies and clarifications at any

time. If it becomes necessary to revise any part of the advertised RFP, addenda will be provided to all

companies/vendors who received the original advertised RFP packet through written communication delivered by the

United States Postal Service and/or by e-mail.

Delivery of Services

All programmatic components and services to be furnished shall be installed on or before July 1, 2026.

Presentations and/or Discussions

Vendors may be required to make an oral presentation to Pearl Public School District evaluators if clarification of a

proposal is necessary to make a proper evaluation. A company’s original proposal cannot be changed in any aspect

as a result of an oral presentation. The oral presentation is only intended to provide an opportunity for vendors to

clarify specific portions of their proposal. Oral presentations will be arranged at the discretion of Pearl Public School

District and will be by invitation only.

Discussions may be conducted with offerors who submit proposals determined to be reasonably susceptible of being

selected for the award, but proposals may be accepted without discussion.

References

References from three (3) K-12 educational institutions or institutions of higher learning currently being serviced

for which comparable products or services have been provided and/or performed must be included in the proposal.

The reference list must include the organizations’ names, contact persons, addresses, and phone numbers.

Evaluation Factors and Awarding of Proposal

The evaluation factors that will be used in reviewing the submitted proposal include the following: quality of response,

company/vendor qualifications and references, proposal plan, and cost with priority given to best values considering

the price, conformance to specifications, and ability to deliver products, features, and services within the

allotted timeframe. All submitted proposals will be reviewed and evaluated by school district officials who have a

legitimate interest in the products and/or services.

All prospective vendors will be notified of the decision regarding the selection of the award.

Period of Performance

The offeror agrees to supply services and items contained in this proposal for a period beginning July 1, 2026, through

June 30, 2027, with an option to renew annually for up to three (3) additional years upon mutual agreement of both

parties.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	1545-20260323135058 PPSD	Advertised Date	03/25/2026 5:00 PM
RFx #	3170035367	Submission Date	04/07/2026 10:00 AM
RFx Status	Open	Major Procurement Category	INFORMATION TECHNOLOGY (IT)
RFx Opening Date	N/A	Sub Procurement Category	PERSONNEL SERVICE - TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	The Pearl Public School District Board of Trustees will accept sealed proposals, subject to the attached conditions, until April 7, 2026, at 10:00 AM Central Standard Time for the acquisition of the products and/or services described below. Web-Based ELA Assessment and Instruction Program The Company/Vendor must submit proposals to: Pearl Public School District ATTENTION: Breanne McLendon, Director of Curriculum 3375 Highway 80E Pearl, MS 39208 Questions concerning this invitation to bid should be addressed to Cindy Grantham, in writing via email to cgrantham@pearlk12.com. Questions will be accepted until 12:00 p.m. on Wednesday, April 1, 2026.

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