38-26 - Rental of Large Capacity Trucks & Operators

Location:	Ohio
Posted:	Mar 25, 2026
Due:	Apr 23, 2026
Agency:	City of Cleveland
Type of Government:	State & Local
Category:	W - Lease or Rental of Equipment
Publication URL:	To access bid details, please log in.

File Number: 38-26
Description: FOR THE DIVISION OF STREETS FOR THE DEPARTMENT OF PUBLIC WORKS AS AUTHORIZED BY ORDINANCE 1351-25. PASSED BY COUNCIL NOVEMBER 10, 2025.

There will be a NON-MANDATORY Pre-Bid Meeting, Thursday, April 2, 2026 at 10:00 am., at Cleveland City Hall 601 Lakeside Ave. Room 25, Cleveland, Ohio 44114.

Note: Bid must be delivered to the Office of the Commissioner of Purchases and Supplies, Cleveland City Hall, 601 Lakeside Avenue, Room 128, Cleveland, Ohio 44114 before 12 o’clock noon (Eastern Time).

Sealed Bids will be opened at Noon on: THURSDAY, APRIL 23, 2026
Department: DEPARTMENT OF PUBLIC WORKS
Contact Name: Tiffany White-Johnson
Contact Phone: (216) 664-2620
Contact Fax: (216) 664-2177
Contact Email: twhitejohnson@clevelandohio.gov
Meeting: Yes, attendance is optional
Meeting Date/Time: Thursday, April 2, 2026 at 10:00 a.m.
Meeting Location: See details above.

Bid Document

Attachment Preview

BID ADVERTISEMENT FOR THE WEEKS OF

March 25, 2026 & April 1, 2026

BID OPENS - THURSDAY APRIL 23, 2026

FILE NO. 38-26 Rental of Large Capacity Trucks & Operators

FOR THE DIVISION OF STREETS FOR THE DEPARTMENT OF PUBLIC WORKS

AS AUTHORIZED BY ORDINANCE 1351-25. PASSED BY COUNCIL NOVEMBER

10, 2025.

There will be a NON-MANDATORY Pre-Bid Meeting, Thursday, April 2, 2026 at

10:00 am., at Cleveland City Hall 601 Lakeside Ave. Room 25, Cleveland, Ohio

44114.

Note: Bid must be delivered to the Office of the Commissioner of Purchases and

Supplies, Cleveland City Hall, 601 Lakeside Avenue, Room 128, Cleveland, Ohio

44114 before 12 o'clock noon

(Eastern Time).

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INVITATION TO BID

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INVITATION TO BIO AND FORMAL BID PACKAGE

TABLE OF CONTENTS

SEQUENCE ORDER NUMBER

Authorizing Ordinance .................................................................-........................................................... 1

Bidder's Checklist. ..............................................................................:.................:.:............................... 2

Instructions to Bidders (Part A) ...............................................................................................................3

W-9 Form ...............................................................................................................................................4

Vendor Information Form .......................................................................................................................5

Bidder's Affidavit ....................................................................................................................................6

Bid Bond ................................................................................................................................................7

Bid Form ...............................................................................................................:,............................... 8

Bid Schedule of lt~rns (Price Sheets) .....................................................................................................9

General Conditions (Part B} .............:...................................................................................................10

Specifications/Description of Products and/or Secvices (Supplemental Sections C, D, etc.) ................ 11

Nothern Ireland Form ...........................................................................................................................12

Prevailing Wage, Davis Beacon or Living Wage (If applicable) ............................................................. 13

Fannie M. Lewis, Chapter 188 (If applicable) ....................................................................................... 14

Office of Equal Opportunitay Notice to Bidders, Chapter 187 ..............:................................................. 15

Office of Equal Opportunity Clause ......................................................................................................16

OEO Participation Form ....................................................................................................................... 17

OEO Schedules Checklist .................................................................................................................... 18

OEO Schedules 1-4 ............................................................................................................................19

Subcontracting Participation or Waiver Form......................................................................................:. 20

OEO Submission Schedule .......................................,...............;.......................................................... 21

CITY OF CLEVELAND

Department of Finance

Division of Purchases and Supplies

City Hall, Room 128

Cleveland, Ohio 44114

216-664-2620

November 21, 2025

The City Record

139

Ordinance No. 1351-2025

By Council Members: Bishop and Griffin (by departmental request)

An emergency ordinance authorizing the procurement by one or more

requirement contracts ofthe rental oflarge capacity trucks with operators,

for the Division ofStreets, Department ofPublic Works, for a period of one

year, with two one-year options to renew, exercisable by the Director of

Public Works.

WHEREAS, this ordinance constitutes an emergency measure providing for the usual

daily operation of a municipal department; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF CLEVELAND:

Section 1. That the Director of Public Works is authorized to make one or more

written requirement contracts under the Charter and the Codified Ordinances of

Cleveland, Ohio, 1976, for the requirements for the term of one year with two one-year

options to renew, exercisable by the Director of Public Works, for the necessary items of

the rental of large capacity trucks with operators, in the approximate amount as

procured during the preceding term, procured by the Commissioner of Purchases and

Supplies upon a unit basis for the Division of Streets, Department of Public Works. Bids

shall be taken in a manner that permits an award to be made for all items as a single

contract, or by separate contract for each or any combination of the items as the Board

of Control determines. Alternate bids for a period less than the specified term may be

taken if desired by the Commissioner of Purchases and Supplies until provision is made

for the requirements for the entire term.

Section 2. That the costs of the contract or contracts shall be charged against the

proper appropriation accounts and the Director of Finance shall ce1tify the amount of

any purchase under the contract, each of which purchases shall be made on order of the

Cotnmissioner of Purchases and Supplies by a delivery order issued against the contract

or contracts and certified by the Director of Finance. (RQN 7016, RL 2025-46)

Section 3. That under division (b) of Section 108 of the Charter, the purchases

authorized by this ordinance may be made through cooperative arrangements with

other governmental agencies. The Director of Public Works may sign all documents that

are necessary to mal,e the purchases, and may enter into one or more contracts with the

vendors selected through that cooperative process.

Section 4. That this ordinance is declared to be an emergency measure and, provided

it receives the affirmative vote of two-thirds of all the members elected to Council, it

shall take effect and be in force immediately upon its passage and approval by the

Mayor; otherwise, it shall take effect and be in force from and after the earliest period

allowed by law.

Adopted Resolutions and Passed Ordinances

Ord. No. 1351-2025

November 21, 2025

The City Record

140

Passed November 10, 2025.

Effective November 11, 2025.

Adopted Resolutions and Passed Ordinances

Ord. No. 1351-2025

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38-26 - Rental of Large Capacity Trucks & Operators

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