For the Love of Gilroy Public Art Banners 2025-26
| Location: | California |
|---|---|
| Posted: | Oct 1, 2025 |
| Due: | Dec 1, 2025 |
| Agency: | City of Gilroy |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26-CFA-AD-102 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
26-CFA-AD-102
|
| Bid Title: |
For the Love of Gilroy Public Art Banners 2025-26
|
| Category: | Request for Proposals |
| Status: | Open |
|
Attachment Preview
City of Gilroy
Administration Department
Call for Artists
For the Love of Gilroy
Public Art Banners
2025-26
No. 26-CFA-AD-102
ATTN:
CARINA BAKSA
CITY OF GILROY
7351 ROSANNA STREET
GILROY, C A 95020-6197
Design Submissions Due by: 4:00 pm Pacific Time,
Monday, December 1, 2025
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Call for Artists
No. 26-CFA-AD-102
Notice is hereby given that the Assistant to the City Administrator of the City of Gilroy at 7351 Rosanna
Street, Gilroy, CA 95020-6197 will receive design proposals via electronic submittals and hard copy hand
delivery. The City of Gilroy is calling for artists to submit two-dimensional art designs for streetlight
banners as part of the Gilroy Public Art Campaign entitled “For the Love of Gilroy”, as described in the
attached Call for Artists (CFA). Submittals will be accepted up until 4:00 PM, PST, Monday, December 1,
2025, via electronic upload or hardcopy hand delivery as specified in this CFA. Submissions received
after that time and date will not be considered. The City of Gilroy accepts no responsibility if delivery is
made to another location or service other than those specified within this CFA. The Arts and Culture
Commission will review submitted designs and recommend their identified best designs based on the
intent and design theme outlined in the CFA. The selected designs will then be recommended to the
City Council for selecting the designs for use in the public art campaign and awarding an agreement for
reproduction and other rights to the selected design.
A free electronic copy of the CFA can be obtained by going to the City of Gilroy website, selecting bid
opportunities located under the Business and Development Services Tab, and under the Requests for
Proposal section, or directly by going to the following link: http://www.cityofgilroy.org/Bids.aspx.
Respectfully Requested,
Carina Baksa
Purchasing Coordinator
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CFA No. 26-CFA-AD-102
Call for Artists: For the Love of Gilroy Public Art Banners 2025-26
Table of Contents
Call for Artists ....................................................................................................................................2
Introduction and Project Description ..................................................................................................4
Issuing Office .....................................................................................................................................4
Anticipated CFA Schedule...................................................................................................................4
Submission Date and Location............................................................................................................5
Protests .............................................................................................................................................5
Rejection of Designs...........................................................................................................................6
Partial Funding or Award....................................................................................................................6
Modification / Withdrawal.................................................................................................................6
Cancellation ....................................................................................................................................... 6
Public Record.....................................................................................................................................6
Incurring Costs ...................................................................................................................................6
Selection Process ...............................................................................................................................6
Eligible Artists....................................................................................................................................6
Scope of Design and Deliverable Requirements ..................................................................................6
Evaluation, Selection and Purchase of Rights ......................................................................................9
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Introduction and Project Description
The City of Gilroy (City) is seeking designs from local artists, with a priority for Gilroy residents and Gilroy
Unified School District (GUSD) students, to design two-dimensional artwork with the thematic concept
of “For the Love of Gilroy”. The thematic element, as well as design considerations, limitations, and
prohibitions, are included below in the Scope of Design section. The City will purchase selected designs
for a payment of $500 for rights to reproduce and use the artwork.
The City of Gilroy is a charter city located in southern Santa Clara County with a population of
approximately 60,000. The City is a council-administrator form of government with the mayor elected at
large for a four-year term and six City Councilmembers who are elected at large for four-year terms.
Development activity in the original Gilroy town site dates back to the early 1800s, with the City formally
incorporated in 1870. Since then, the City experienced several annexations and growth periods
throughout the 20th and 21st centuries.
Information regarding the City and its organization, such as governmental structure, services provided,
the Current Operating and Capital Budgets, Annual Financial Reports, and the most recent
Comprehensive Fee Schedule, is available on the City website at www.cityofgilroy.org
Issuing Office
The City Administrator’s Office is the Issuing Office for this Call for Artists (CFA) and the point of contact
for all process and contract questions.
Issuing Office
City Administrator’s Office
Bryce Atkins, Assistant to the City Administrator
7351 Rosanna Street
Gilroy, CA 95020
bryce.atkins@cityofgilroy.org
Anticipated CFA Schedule
The Arts and Culture Commission and the Administration Department anticipates the
following general timeline for this RFP and the schedule may change as necessary.
Issuance of this CFA
October 1, 2025
Deadline for questions and comments
5:00 p.m. Pacific Time, Thursday,
October 23, 2025
Response to questions available on website
5:00 p.m. Pacific Time, Monday,
October 27, 2025
Deadline for design submission
4:00 p.m. Pacific Time, Monday,
December 1, 2025
Review of submissions by the Arts and Culture
Commission (estimated completion)
December 9, 2025
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Issue the Notice of Recommendations
Council selection of design and award of artist purchase
agreement at the regular City Council meeting
December 11, 2025
Monday, January 5, 2026
Submission Date and Location
Each responding artist must provide their design in either an electronic or hard copy. An electronic copy
must be in a format as identified in item G of the Scope of Design section below. The electronic file shall
be submitted via Jotform, using this link: https://gilroy.city/artform. For hard copies, the design packet
must be delivered to the Information Desk at Gilroy City Hall during regular business hours 8:30 AM to
4:30 PM, Monday through Thursday. The designs must be received by the City issuing office via the
methods provided above by the deadline for design submission, as defined above.
Solicitation Documents and Changes (Addenda)
All solicitation documents may be viewed or printed online from the City’s website at
https://www.cityofgilroy.org/Bids.aspx or may be viewed onsite at the Issuing Office at the address
listed above.
Designs received from other sources will not be considered valid documents. Please contact the Issuing
Office listed above with any problems viewing the CFA documents.
All questions regarding this CFA shall be submitted in writing via either e-mail or hand-delivered to the
delivery location listed above. The questions will be researched, and the answers will be communicated
to all known interested artists and posted on the City’s website after the deadline for receipt of
questions.
Prospective artists shall not contact City officers or employees with questions or suggestions regarding
this CFA except through the primary contact person listed above. Any unauthorized contact may be
considered undue pressure and cause for the disqualification of the artist.
Artists are responsible for checking the City’s website for the issuance of any addenda prior to
submitting a design. The artist is held accountable for all addenda/changes to the documents and may
be considered non-responsive if their design does not reflect those addenda/changes.
Protests
Any complaints or perceived inequities related to this RFP shall be made in writing and directed to the
Purchasing Coordinator in the Finance Department in accordance with the City purchasing policy
procedure 17. This policy may be found on the City’s website, located here:
https://www.cityofgilroy.org/DocumentCenter/View/10774/Gilroy-Purchasing-Policy-.
Contact
Finance Department
Carina Baksa
Finance Manager/Purchasing Coordinator
7351 Rosanna Street, Gilroy, CA 95020
carina.baksa@cityofgilroy.org
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