REVISED 7/17/26 - Bid Documents for BID #: 2026-13 - New Fire Station No. 2 Project

CITY OF RIO GRANDE CITY
FIRE DEPARTMENT
BID DOCUMENTS FOR CONSTRUCTION
SERVICES
BID #: 2026 - 13
NEW FIRE STATION NO. 2 PROJECT
New Due Date: Tuesday, August 4, 2026
New Time: 10:00 AM
Submit RFP's to:
City Secretary's Office
5332 E. US Highway 83
Rio Grande City, Texas 78582
REVISED 7/17/2026

CITY OF RIO GRANDE CITY - FIRE DEPARTMENT
BID #: 2026-13 - NEW FIRE STATION NO. 2 PROJECT
NOTICE TO BIDDERS
BID #: 2026-13 - NEW FIRE STATION NO. 2 PROJECT
The City of Rio Grande City ("City") is requesting sealed bids from qualified contractors to furnish
all labor, material, equipment supervision, and incidentals necessary for the Construction Services
of the BID #: 2026-13 - New Fire Station No. 2 Project located at 1730 W. Main Street, Rio
Grande City, Texas.
The project generally consists of the construction of a new approximately 4,955 square-foot fire
station facility including apparatus bays, dormitories, offices, kitchen/living area, locker room,
restrooms, storage rooms, utilities, paving, sidewalks, drainage improvements, landscaping,
fencing, lighting, and related site improvements. As shown on design plans.
Bid Documents and Specifications may be obtained at the City Secretary's Office located in City
Hall at address: 5332 E. US Highway 83, Rio Grande City, TX. 78582 or at the city website:
www.cityofrgc.com under bid opportunities.
SCHEDULED A NON-MANDATORY PRE-BID MEETING:
A Non-Mandatory Pre-Bid Meeting has been scheduled as follows:
Date: Friday, July 24, 2026
Time: 11:30 A.M. (Central Time)
Location: City of Rio Grande City - City Hall Chambers - 5332 E. US Highway 83
- Suite A, Rio Grande City, Texas 78582
The purpose of the pre-bid meeting is to review the project scope, discuss the bid requirements,
answer questions, and allow interested contractors the opportunity to visit the project site.
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CITY OF RIO GRANDE CITY - FIRE DEPARTMENT
BID #: 2026-13 - NEW FIRE STATION NO. 2 PROJECT
NEW BID OPENING DATE AND TIME:
Sealed bids will be received until 10:00 A.M. on Tuesday, August 4, 2026, and shall be clearly
identified and addressed as follows:
City of Rio Grande City
Attn: Lynette Montemayor, City Secretary
5332 E. U.S. Highway 83
Rio Grande City, Texas 78582
Bidders shall submit proposals using the forms provided in the Bid Documents. The outside of the
sealed envelope shall be clearly marked: "BID #: 2026-13 - NEW FIRE STATION NO. 2
PROJECT". The bidder's name and return address shall appear in the upper left-hand corner of
the envelope. Any overnight delivery package shall also be properly labeled. Bids received after
the stated deadline will not be accepted and will be returned unopened.
The City of Rio Grande City reserves the right to reject any or all bids, waive informalities, and
award the contract in the best interest of the City in accordance with Chapter 252 of the Texas
Local Government Code. Bids may be held for a period not to exceed sixty (60) days following
the bid opening for evaluation and award.
For any questions you can contact the Fire Chief Manuel Muniz at phone #: (956) 487-5312 or
via-email at mmuniz@cityofrgc.com.
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CITY OF RIO GRANDE CITY - FIRE DEPARTMENT
BID #: 2026-13 - NEW FIRE STATION NO. 2 PROJECT
INSTRUCTIONS TO BIDDERS
1. REVISED BID DETAILS:
The City of Rio Grande City ("City") is requesting sealed bids from qualified contractors for
"Construction Services for the New Fire Station No. 2 Project" located at 1730 W. Main Street,
Rio Grande City, Texas 78582. The sealed bids will be received until 10:00 AM on Tuesday,
August 4, 2026 and must be clearly identified and addressed for delivery to City of Rio Grande
City - City Secretary's Office located at 5332 E. US Highway 83, Rio Grande City, TX. 78582.
A non-mandatory pre-bid meeting has been scheduled for Friday, July 24, 2026 at 11:30 AM
at City of Rio Grande City - City Hall Chambers located at 5332 E. US Highway 83 in Suite A,
Rio Grande City, Texas 78582. The purpose of the pre-bid meeting is to review the project scope,
discuss the bid requirements, answer questions, and allow interested contractors the opportunity
to visit the project site.
The project generally consists of the construction of a new approximately 4,955 square-foot
fire station facility including apparatus bays, dormitories, offices, kitchen/living area, locker
room, restrooms, storage rooms, utilities, paving, sidewalks, drainage improvements,
landscaping, fencing, lighting, and related site improvements. (As shown on design plans)
Bid Documents may be obtained at the City Secretary's Office located in City Hall at address:
5332 E. US Highway 83, Rio Grande City, TX. 78582 or at the city website: www.cityofrgc.com
under bid opportunities.
For any questions you can contact Jesus Rivas, Captain via-email at jrivas@cityofrgc.com or
Manuel Muniz, Fire Chief via-email at mmuniz@cityofrgc.com.
Bidders must use the bid forms provided on the bid documents and are required to print on the
sealed envelope and/or packet as follows: Bidder's name and address on the upper left-hand corner
and "BID #: 2026-13 - NEW FIRE STATION #2 PROJECT" on the lower left-hand corner of
the sealed envelope and/or packet and clearly labeled. Overnight mail must also be properly
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CITY OF RIO GRANDE CITY - FIRE DEPARTMENT
BID #: 2026-13 - NEW FIRE STATION NO. 2 PROJECT
labeled on the outside of the express envelope or package. Any bid received after closing time will
be rejected and returned unopened.
The City of Rio Grande City, reserves the right to reject any or all bids or to waive any informalities
in the bidding process in accordance with the Texas Local Government Code Chapter 252. Bids
may be held by the City for a period not to exceed 60 days from the date of the bid opening for the
purpose of reviewing the bids and investigating the bidders' qualifications prior to the contract
award.
2. BID DELIVERY:
The City shall accept sealed bid Monday through Friday from 8:00 AM to 5:00 PM. Bids must be
received by the City at the office noted above before the specified hour and date of the opening.
Each bid must be sealed and should be placed in a properly identified envelope with bid name,
due date, and time of bid opening.
3. QUANTITIES:
Quantities shown are estimates based on information provided in design and civil plans and are
intended to serve as a guide in obtaining the best possible bids. Actual usage may fluctuate up or
down during the course of each month. This information may not be given consideration by bidders
when submitting their bids. Bidder will hold price(s) firm for the term of the contract period.
4. EVALUATION CRITERIA:
Award of contract does not obligate the Contractor to order or accept more than Contractor's actual
requirements during the period of this agreement, as determined by actual needs and availability
of appropriated funds. Contract may be awarded to the bidder who provides goods or services at
the best value for the City of Rio Grande City. The City, reserves the right to reject any or all bids
or to waive any informalities in the bidding process in accordance with the Texas Local
Government Code Chapter 252. Bids may be held by the City for a period not to exceed 60 days
from the date of the bid opening for the purpose of reviewing the bids and investigating the bidders'
qualifications prior to the contract award.
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CITY OF RIO GRANDE CITY - FIRE DEPARTMENT
BID #: 2026-13 - NEW FIRE STATION NO. 2 PROJECT
5. CONTRACT TIME:
The Contractor shall achieve substantial completion within 365 calendar days from the Notice to
Proceed.
6. LIQUIDATED DAMAGES:
Liquidated damages in the amount of $ 500.00 per calendar day will be assessed for failure to
complete the project within the specified time.
7. EVALUATION AND AWARD:
Bids will be evaluated based on: responsiveness to bid requirements, contractor qualifications and
experience, compliance with applicable laws, and lowest responsible bid. Award will be made by
the City of Rio Grande City Governing Body.
8. GENERAL CONDITIONS:
The project shall be governed by the following general conditions: Texas Local Government Code,
applicable building, health, and safety codes, OSHA regulations, and Texas Department of State
Health Services (DSHS) pool regulations.
9. CONTRACT TERMINATION:
The City of Rio Grande City reserves the right to terminate the contract if in the opinion of the
City: the successful vendor's and/or contractors' performance is not acceptable, if the City is being
repeatedly overcharged, improperly charged, no funds are available, or the City wishes without
cause to discontinue the contract. Termination will be in writing and stating an effective date of
termination allowing a thirty (30) day notice.
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CITY OF RIO GRANDE CITY - FIRE DEPARTMENT
BID #: 2026-13 - NEW FIRE STATION NO. 2 PROJECT
10. INSURANCE AND BOND REQUIREMENTS:
The successful bidder shall provide: Performance Bond (100%), Payment Bond (100%), General
Liability Insurance, Workers' Compensation Insurance. Certificates must be submitted prior to
execution of the contract. The Bidders agrees to carry adequate General Liability and Automobile
Liability Insurance as mandated by state law, as well as, Workers' Compensation Insurance as
mandated by Preamble 110.110. Bidders further agrees to indemnify and hold the City of Rio
Grande City harmless of any and all losses, damages or claims arising out of or in any way
connected with any injury or injuries to any employee or employees of the contract and from any
claims of any other person or persons for injuries, losses or damages sustained at, around, or in
connection with the work, unless the negligence of the City of Rio Grande City and/or servant and
agents, is shown to be the sole proximate cause of said injury, loss, or damage. Respondent will
be responsible to provide necessary insurance as required by the City of Rio Grande City and
mandated by state law.
MINIMUM INSURANCE REQUIREMENTS
Type of Coverage Limits of Liability
Comprehensive General Liability minimum $2M per occurrence
Auto Liability minimum $1M combined single limit
Pollution Liability minimum $5M
Workers' Compensation Statutory Requirements
City should be named as additional insured City of Rio Grande City
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CITY OF RIO GRANDE CITY - FIRE DEPARTMENT
BID #: 2026-13 - NEW FIRE STATION NO. 2 PROJECT
11. PROJECT SITE AND LOCATION:
1730 W. Main Street, Rio Grande City, Texas 78582
12. CONTRACTOR PAYMENT:
Payment will be made after a detailed invoice from the contractor is submitted with all
supporting documentation of the work done. The contractor shall separate account and billing
per locations.
13. CASH ALLOWANCE FOR CONTINGENCIES:
A Cash Allowance for Contingencies in the amount of $150,000.00 is included in the Contract
Sum. This allowance is established solely to cover unforeseen conditions, Owner-directed
changes, or additional work that is determined to be necessary for the successful completion of the
Project and is not otherwise included in the Contract Documents.
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CITY OF RIO GRANDE CITY - FIRE DEPARTMENT
BID #: 2026-13 - NEW FIRE STATION NO. 2 PROJECT
The Contingency Allowance shall be administered as follows:
* The Contingency Allowance shall be used ONLY UPON PRIOR WRITTEN
AUTHORIZATION of the Owner through an approved Change Order or other written
directive in accordance with the Contract Documents.
* The allowance shall be used only for unforeseen conditions, necessary modifications to the
Work, or additional work requested by the Owner that could not have been reasonably
anticipated at the time of bidding.
* The Contingency Allowance SHALL NOT be used at the sole discretion of the Contractor
and SHALL NOT be used to correct errors, omissions, defective work, rework, delays, or
other costs that are the responsibility of the Contractor.
* The Contractor shall provide detailed cost documentation for any work proposed to be paid
from the Contingency Allowance, including labor, materials, equipment, and applicable
overhead and profit, subject to the approval of the Owner and Engineer before any work
proceeds.
* The Contingency Allowance is an Owner-controlled allowance and is not a
guaranteed payment to the Contractor.
* Only the portion of the allowance that is specifically authorized in writing and expended
for approved additional work shall be included in the Contract Price.
* Any unused portion of the Contingency Allowance shall remain the property of the
Owner, SHALL NOT be payable to the Contractor, and SHALL be deducted from
the Final Contract Amount in the Final Payment Application.
* The Contractor shall have NO CLAIM to any unused balance of the Contingency
Allowance.
14. PROJECT TIMELINE:
The Contractor shall complete all work within 365 calendar days from the issuance of the Notice
to Proceed. Failure of the Contractor to complete the work within the specified time shall result in
liquidated damages in the amount of $500.00 per calendar day.
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CITY OF RIO GRANDE CITY - FIRE DEPARTMENT
BID #: 2026-13 - NEW FIRE STATION NO. 2 PROJECT
15. TAXES:
The services included in this bid are exempt from Texas State Sales Tax.
16. QUESTIONS:
For any questions you can contact Jesus Rivas, Captain via-email at jrivas@cityofrgc.com or
Manuel Muniz, Fire Chief via-email at mmuniz@cityofrgc.com.
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