The purpose of this Solicitation is to establish laboratory services...

Location:	Mississippi
Posted:	Oct 27, 2025
Due:	Nov 26, 2025
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services H - Quality Control, Testing, and Inspection Services R - Professional, Administrative and Management Support Services
Solicitation No:	1301-26-R-IFBD-00031
Publication URL:	To access bid details, please log in.

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INVITATION FOR BIDS

IFB RFx Number: 3160007702

Laboratory Service for Drinking Water Analysis (Radiological,

SOC, Asbestos)

Issue Date: October 27, 2025

CLOSING TIME AND DATE

Bids must be received before:

4:00 pm CST, November 26, 2025

BID COORDINATOR

MSDH Procurement

Telephone: (601) 576-7954

E-mail: procurement@msdh.ms.gov

GENERAL INSTRUCTIONS

Section 1 - Background, Authority, and Purpose

The Mississippi State Department of Health (hereinafter "Agency") has issued this solicitation for the purpose

of soliciting sealed bids from qualified laboratories to provide analytical services from a private laboratory for

the analysis of the Radionuclides (Gross Alpha, Radium-226, Radium-228, and Uranium), the Synthetic Organic

Contaminants (SOC) group including dioxin and PCB Method 508A, and the inorganic analyte Asbestos in

accordance with the Safe Drinking Water Act primary drinking water standards. The Agency wants assistance to

do this regulatory required analyses for the public water systems within the state as the Mississippi Public Health

Laboratory is not certified to perform these analyses under the EPA approved methods. The Contractor will do

this analysis on a sampling schedule set by the agency for the water systems within the state. The goal of this

project is to have these analyses performed in a timely matter to ensure continued compliance for all the state's

public water system that these SDWA provisions apply to.

The purpose beyond this analysis is that MS Code statute mandate that MSDH provide all necessary water

quality analysis for PWSs to comply with the SDWA. Per Code of Federal Regulations, all community public water

systems under the National Primary Drinking Water Regulations must routinely monitor for Radionuclides. This

contract will allow for this required activity to occur as necessary.

Section 2 - Timeline

Invitation for Bid Issue Date:

Request for Reconsideration:

Questions and Requests for Clarification to

Agency Deadline:

Anticipated Posting of Written Answers to

Questions:

Bid Package Submission Deadline:

Anticipated Bid Opening:

Anticipated Date of Notice of Intent to

Award:

Anticipated Contract(s) Effective

Date/Services Begin:

October 27, 2025

November 3, 2025, 4:00pm

November 4, 2025, 4:00pm

November 7, 2025, 5:00pm

November 26, 2025, 4:00pm

12/01/2025 at 4:00 pm

December 2, 2025

January 7, 2026, 10:00am

Section 3 - Contact and Questions/Requests for Clarification

3.1 Bidders must carefully review this solicitation, the contract, risk management provisions, and all

attachments for defects, questionable, or objectionable material. Following review, vendors may have

questions to clarify or interpret the IFB in order to submit the best bid possible. To accommodate the

questions and requests for clarifications, vendors shall submit any such question through the Question &

Answer section of this IFB on the Agency's OpenGov Procurement portal by the deadline reflected in

Section 2. All questions and requests for clarifications must be directed through the Agency's portal.

3.2 Official responses will be provided only for questions submitted as described above and only to clarify

information already included in the IFB. The identity of the organization submitting the question(s) will

not be revealed. All questions and answers will be published on the Agency's OpenGov Procurement portal

and released as an addendum to the IFB by the date and time reflected in Section 2.

3.3 The agency will not be bound by any verbal or written information that is not contained within this IFB

unless formally noticed and issued by the contact person as an IFB addendum. Bidders are cautioned that

any statements made by agency personnel that materially change any portion of the bid document shall

not be relied upon unless subsequently ratified by a formal written addendum to the bid document.

3.4 All vendor communications regarding this IFB must be directed through the Agency portal or to the

designated Bid Coordinator. Unauthorized contact regarding the IFB with other employees of the agency

may result in the vendor being disqualified, and the vendor may also be suspended or disbarred from the

State.

3.5 No Pre-Bid Conference, Tour, or Site Visit will be held for this IFB.

3.6 Acknowledgement of Amendments: Should an amendment to the IFB be issued, it will be posted on the

Mississippi Contract/Procurement Opportunity Search Portal website and the agency's website in a

manner that all bidders will be able to view. Further, bidders must acknowledge receipt of any amendment

to the solicitation by signing and returning the amendment with the bid package, by identifying the

amendment number and date in the space provided for this purpose on the bid form, or by letter. The

acknowledgment should be received by the agency by the time, date, and at the place specified for receipt

of bids. It is the bidder’s sole responsibility to monitor the websites for any updates or amendments to

the IFB.

3.7 Bidder must provide a signed Acknowledgements of IFB Amendment(s), Questions and Answer

document(s), and/or Summary of Pre-Bid Conference, Tour, or Site Visit, if any were issued/posted on the

Mississippi Contract/Procurement Opportunity Search Portal website and the agency's website.

3.8 The IFB is comprised of the base IFB document, any attachments, any amendments issued prior to the

submission deadline, and any other documents released before contract award.

Section 4 - Scope of Work

4.1 Scope of Services To Be Performed:

Overall

The private laboratory will provide analytical services to specified community public water systems in the state

of Mississippi. This service includes the analysis of the groups of analytes classified a synthetic organic chemicals

(SOC), Radionuclides (Gross Alpha, Radium-226, Radium-228, and Uranium), including dioxin and PCB Method

508A, and the inorganic analyte Asbestos utilizing EPA approved drinking water methods. It is anticipated that

approximately 400 samples will require SOC analysis, 815 samples will require Radionuclide Analysis (Gross

Alpha, Radium-226, Radium-228, and Uranium), and 40 samples requiring analysis for Asbestos This list of entry

points for analysis will be provided via electronic spreadsheet to the contract awardee. The private laboratory

must show that all proficiency tests have been passed, provide demonstration of capability (DOC) for each

method, provide last two NELAC or other EPA recognized certifying entity audit reports (to include certification

status), documentation of the most recent method detection limit study for each method, the most recent

version of the Laboratory's Quality Manual and provide one representative data package for each method and

for all methods proposed by the private laboratory or any subcontractor used by the private laboratory: As

results of PT Studies are reported, the PT Provider(s) will provide copies of the reports to MSDH. These and any

documents required for certification must be provided on an annual basis or immediately upon a status change

in certification. The private laboratory will provide results to MSDH for all analyses within forty-five days of

receipt. MSDH must be notified of receipt of specific samples within three days of receipt so that MSDH staff

can contact water systems that have not monitored according to schedule. The private laboratory will provide

all analytical data to the Bureau of Public Water Supply in electronic and hard copy format.

Electronic reports must be in a .CSV spreadsheet that, at a minimum, contains Water System Name, System ID

Number, and Treatment Facility ID with descriptions, method number, collection data, results, and unit of

measure. Electronic delivery of sample results must be eDWR format, which is XML based, and Scheme

validated. Results must also be digitally signed with a modern Digital Signature Algorithm (DSA) and public key

verified by the MSDH in advance. This format will be suitable for import directly into the SDWIS/STATE (Release

3.33) database tables. Final reports should at a minimum contain: report title, lab contact information, report

number, client contact information, sample identification, sample collection date and time, sample receipt date

and time, sample prep/analysis date and time, analyst initials, test method and notation identifying any method

deviations, test result, test reporting units, calculated sample uncertainty if applicable, minimum detectable

limit documentation for each analyte, signature and title of person(s) authorized to release final results, notation

of results that did not meet NELAC or other EPA recognized certifying entity acceptance requirements, notation

of results whose values are reported outside of quantitation limits, and indicator of results that are less than

detection limits.

The private laboratory will provide all sampling materials needed and will ship sampling kits to the individual

water systems and provide return shipping labels for kits to be returned to the private laboratory. MSDH expects

to receive scanned, completed copies of chain of custody forms within one week of receipt of samples at

contract laboratory.

Reporting

All unreportable/rejected samples (due to contractor, collector/submitter, or commercial shipper negligence,

actions, or inactions), and then the contractor must ship a replacement kit to the PWS. Immediately, email

MSDH, water.soc@msdh.ms.gov of all replacement sample kit shipments caused by the PWS

collector/submitter. Subject line of email message must include "SOC resample caused by PWS" along with the

7-digit PWS ID number (MS0123456).

Report all results to MSDH within 45 business days of sample receipts. Results provided shall be in the database

or spreadsheet format to allow for review and sorting capabilities. Alternatively, the contractor may grant the

department access to its sample portal, where water quality analysis results can be exported for data analysis

needs.

Email each invoice to water.invoices@msdh.ms.gov with attached reported batches of associated sample

results.

Email all sample results regarding the SOC samples to water.soc@msdh.ms.gov with the subject line "SOC

Results"

Shipping

Provide written collection and shipping instruction that clearly specify the scheduled sample collection week to

the systems. Sample monitoring will be based on the population and current monitoring schedules assign by

the agency for the individual water system.

Pay for all shipping costs for sampling kits sent to the individual PWSs, and kits will include prepaid shipping

labels for return shipping to the contractor.

Package the MSDH cover letter, pre-filled COC document (with key information), sample instructions, custody

seals, sample labels, sample vials/bottles, bag for ice, ice chest/shipping container, and prepaid return shipping

label.

4.2 Contractor Responsibilities:

The Contractor shall:

• Assign a Contractor Account Representative to work directly with the Contracting Agency Representative

and/or Program Representative.

• The Contracting Agency reserves the right to inspect and search all Contractor personnel and/or vehicles

anytime while on facility grounds.

• Contractors are required to sign-in and sign-out at most state facilities. Security provisions for all state

facilities must be strictly observed.

• Be responsible for all damages and shall be held responsible for replacing or repairing any damage due

to negligence on the part of the Contractor or Contractor personnel to any person(s) and/or property.

The Contractor shall replace and repair any damage to any building or property, including but not limited

to the replacement of any cracked or broken concrete (sidewalks, curbs, etc.) caused by on-site activities.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	1301-26-R-IFBD-00031	Advertised Date	10/27/2025 12:00 AM
RFx #	3160007702	Submission Date	11/26/2025 4:00 PM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	12/01/2025 4:00 PM	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	Invitation for Bid
Agency	MS DEPT OF HEALTH
RFx Description	The purpose of this Solicitation is to establish laboratory services with an Environmental Protection Agency approved laboratory for Safe Drinking Water Act water quality analysis for the state's public water systems. The analysis requested involves natio

Name	Christopher Statham	Email	CHRISTOPHER.STATHAM@MSDH.MS.GOV
Phone	6625492925	Fax

PRODUCT CATEGORY	PRODUCT DESCRIPTION
92695	Serv EnvirEcoWater

Attachments [E] Required_Clauses_for_Service_Contracts_Resulting_From_This_S
Attachments [F] Optional_Clauses_Resulting_from_this_Solicitation
Attachments [G] Example_Agreement_RFx_3160007702
Attachments IFB-3160007702-2025

The purpose of this Solicitation is to establish laboratory services with an Environmental Protection Agency approved laboratory for Safe Drinking Water Act water quality analysis for the state's public water systems.

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See also