Health Department Flooring
| Location: | Georgia |
|---|---|
| Posted: | Nov 21, 2025 |
| Due: | Dec 22, 2025 |
| Agency: | Morgan County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2025-1565-1121 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
2025-1565-1121
|
| Bid Title: |
Health Department Flooring
|
| Category: | Public Buildings |
| Status: | Open |
|
Attachment Preview
Morgan County Board of Commissioners
P. O. Box 168
Madison, Georgia 30650
REQUEST FOR PROPOSAL FOR HEALTH DEPARTMENT FLOORING
Morgan County Board of Commissioners are seeking bids for the replacement of flooring
at the Health Department.
Proposal Format
The proposal shall be prepared simply and shall be straightforward and concise. The bid
packet should include (in this order):
• Bid Summary (attached in this packet)
• Acknowledgement of bid amendments, if any
• Itemized quote
• Product and labor warranty
• Any other information deemed necessary by bidder to aid in award of RFP
If selected, Vendor, unless already on file, will need to provide the following
information:
• Certificate of Insurance
• E-Verify Affidavit
• Current W-9
RFP Cost
All costs incurred in the preparation and presentation of responses to the RFP shall be
completely absorbed by the respondent. All documents submitted as part of the RFP will
become property of Morgan County. Requests for specific material to be returned will be
considered.
150 East Washington Street
Madison, Georgia 30650
Office (706)342-0725
Fax (706)343-6450
Binding Offer
Each bid shall constitute a firm offer that is binding for ninety (90) days from the date
of the bid opening, unless the bidder takes exception to this provision in writing.
RFP Submission
Companies who wish to respond must submit an original and one electronic copy of the
proposal in sealed packages marked “FY26 Health Department Flooring”. Fax and e-
mail responses are not acceptable. Responses to the RFP will be accepted until Monday
December 22, 2025, at 10:30 a.m. Bids will be opened at that time at the Board of
Commissioners Office located at 150 E. Washington St. Madison, GA 30650
Responses must be delivered to:
Mr. Mark Williams, Assistant County Manager
Morgan County Board of Commissioners
150 E. Washington Street
Madison, Georgia 30650
Requests for extending this date will not be granted. Any late proposal will not be
considered. It is the sole responsibility of the Respondent to ensure that the proposal
arrives at the designated location prior to the deadline.
Morgan County reserves the right to reject any and all proposals, to waive any
informality or technicality and to accept that proposal which, in the judgement of the
proper officials, is in the best interest of Morgan County.
Prebid Meeting
There will be a mandatory pre-bid meeting on Wednesday December 3, 2025, at 10:30
a.m. The pre-bid meeting will be held at the Morgan County Health Department located
at 2005 S. Main Street, Madison, GA 30650. Questions will be accepted until 5:00 pm
on December 10, 2025.
.
Page 2 of 5
Contact
All questions about this RFP and submission requirements must be directed in writing to
Mr. Mark Williams via email at mark.williams@morgancountyga.gov.
Any unauthorized contact shall not be responded to and may result in the disqualification
of the responder’s submittal. Answers to questions submitted will be communicated to
respondents via email.
RFP Amendments
It is the responsibility of respondents to check the Morgan County website for RFP
information and amendments.
Non-Collusion
By submitting a proposal, the respondent represents and warrants that no official or
employee of Morgan County has an interest, directly or indirectly, in the proposal or in
the final contract award. The respondent further understands proposals will be rejected if
there is any evidence of collusion with another respondent.
Compliance with Laws
Respondents agree to be bound by applicable Federal, State and Local laws, regulations,
and directives.
Qualification & Award Basis
Morgan County reserves the right to accept or reject any and all proposals or any parts of
a proposal wherein its judgment, it will be in the best interest of the County; waive any
technicalities/informalities in the RFP document and proposal process; and to qualify and
award any or all of this contract in any manner in which Morgan County, acting in the
sole and exclusive exercise of its discretion, deems to be in Morgan County’s best
interest. Cost will not be the sole factor in the selection process. If no acceptable
proposal is received Morgan County also reserves the right to re-solicit proposals, at its
sole discretion.
Page 3 of 5
Required Bonds and Insurance
A certificate of insurance with minimum coverage limits of $1,000,000 general liability,
$150,000 automobile liability and statutory limits for worker’s compensation must be
submitted by awarded bidder before work may begin.
Completion Inspection
Morgan will periodically conduct inspections during construction. A final inspection will
be conducted before accepting the project as complete and processing final payment.
Training
The successful bidder shall provide training for care and maintenance of all installed
products and equipment.
SERVICES REQUESTED
Purpose of Request
Morgan County Board of Commissioners are seeking bids for the replacement of flooring
at the Health Department. The specifications below address the specific requirements
together with certain details as to finish, material preferences, equipment and appliances
with which the successful bidder must conform. The bidder shall bear the responsibility
of insuring that the elements contained within the specifications are sound, safety
conscious, and functional.
Warranty
All bidders shall state the length and terms of warranty for all applicable warranties.
State Delivery Time
The bidder shall estimate the expected delivery date from time of order.
Page 4 of 5
SCOPE OF WORK
Bidder responsible for all labor and materials to successfully complete the project
• Remove and dispose of all existing flooring materials.
o Note: The County will provide tipping at the Morgan County Transfer
Station for no fee.
• Prepare the subfloor to ensure it meets manufacturer’s standard for installation of
the new floor.
• Move furniture out of the way to install new floor and return to original location
after the new floor is installed.
• Product: Revolution Mills – Aspire Collection – Color: To Be Determined (TBD).
• Installation Areas: The installation areas will be identified at the pre-bid meeting.
Bidder is responsible for measuring the area to determine the amount of material
needed.
• Install new cove base (color to be determined)
• Perform a thorough final clean-up of all work areas, removing all tools, excess
materials, and construction debris.
Evaluation Procedures
An evaluation team will evaluate proposals submitted. Each proposal will be evaluated
for full compliance with the RFP instructions to the Respondent and the requirements set
forth within the RFP document. Proposals will be evaluated on criteria will include
• Compliance with specifications detailed in RFP (50%)
• Warranties included (30%)
• Estimated completion date (15%)
• Price (5%)
Page 5 of 5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.