GREC Unit 2 Cooling Tower Gearbox

Location:	Oklahoma
Posted:	Dec 16, 2025
Due:	Dec 29, 2025
Agency:	Grand River Dam Authority
Type of Government:	State & Local
Category:	30 - Mechanical Power Transmission Equipment
Solicitation No:	RFQ 3381
Publication URL:	To access bid details, please log in.

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ADMINISTRATION

PO Box 669

Chouteau, OK 74337

Solicitation Cover Page

1. Solicitation #: 3381

2. Solicitation Issue Date: 12/16/2025

3. Brief Description of Requirement:

GREC Unit 2 Cooling Tower Gear Box - Amarillo Gear

4. Response Due Date: 12/29/2025

5. Contracting Officer:

Name: Sarah Briley

Phone: (918)824-7542

Cell: (918)550-1036

Email: sarah.briley@grda.com

Time: 2:00 PM CT

ADMINISTRATION

PO Box 669

Chouteau, OK 74337

This is a standard bid process. Please submit your bid via email to

sarah.briley@grda.com. Bids are due by December 29, 2025 @ 2:00pm CST. All

questions must be submitted in writing via email by December 23, 2025 at 2:00pm CST.

A completed non-collusion certificate is required and must be submitted with your bid if

pricing is over $25,000.00.

The RFQ pricing and vendor information form must be completed and signed by an

authorized representative of your company in the space provided in the lower right-hand

corner.

Please review all technical specifications and bidding instructions carefully for bid

submission requirements. Bids which are incomplete and/or missing required

documentation may be considered non-conforming and disqualified from evaluation.

EVALUATION

The award to the successful bidder will be based on the best value bid received that meets

the specifications listed below and the requirements herein. This includes, but is not

limited to, the following in no order of precedence: price, delivery, adherence to

specifications and ability to meet the needs of the project.

Where specifications or drawings identify an item of material or equipment by

manufacturer's name and model/type, "or equal", products of equal quality and

performance by other manufacturers may be substituted provided that such substitution is

of equal design and quality, and that this substitution is acceptable to GRDA.

Only the brand name, model, and part number(s) will be accepted for any items listed that

include the designation “sole brand” or “no sub.” Bidder must identify if they are an

authorized distributor for this item and if manufacturer warranty applies to this purchase.

Bidder must also identify if item being bid is refurbished or new.

GRDA will take into consideration past performance and delivery lead times in the

evaluation.

Preference may be given to vendors that accept GRDA’s Terms & Conditions and

EPay as method of payment if analysis estimates that such appears to result in a

lower cost to GRDA. Additional payment terms may also be taken into

consideration in the analysis process.

***** Please read the General Bidding Instructions, Terms and Conditions, and

complete the exception statement attached at the end of the RFQ. *****

ADMINISTRATION

PO Box 669

Chouteau, OK 74337

**GRDA payment options are EPay (Preferred payment method) or ACH**

Only one form is required to be completed and returned.

GRDA Visa Payment (EPay Program)

NOTE: This is not a credit card payment at time of sale (POS transaction). It is an

electronic VISA payment after an invoice has been submitted and processed for payment.

Payment terms on VISA payments are in accordance with those agreed upon on the

solicitation and the resulting PO/Contract.

When a vendor elects to accept payment by EPay, the vendor will be assigned a 16-digit

ghost account number (no physical plastic) which remains at a zero credit limit until an

invoice is received from the vendor and processed by GRDA Accounts Payable. Once an

invoice from a vendor has been processed for payment the vendor will receive a secure

remittance advice via email providing the invoice information and full card account

information authorizing the vendor to run the card and post the transaction at which time

the account credit limit will return to zero until the next payment.

To learn more about the benefits of the Visa payment program, and to obtain answers to

FAQ, click or copy and paste the following URL into your browser:

www.bankofamerica.com/epayablesvendors.

Will accept payment by Visa: Yes ____ No ____ (check one)

Visa acceptance signature: _________________________

Designated Accounts Receivable Contact for Visa remittance advices:

Name: __________________________

Phone: __________________________

Email: __________________________

If a vendor elects to not accept EPay as the payment method, additional terms which

provide discounts for earlier payment may be evaluated when making an award. Any

such additional terms shall be for discounts for payment to be made no less than ten (10)

days and may increase in five (5) day increments up to thirty (30) days. Discounts offered

must be in half or whole percent increments. The date from which the discount time is

calculated shall be the date of a valid invoice. An invoice is considered valid if it is sent

to the proper recipient, the invoiced goods or services have been received, and the invoice

includes sufficient detail as identified in the solicitation.

ADMINISTRATION

PO Box 669

Chouteau, OK 74337

GRDA Request for ACH Transaction and Authorization Form

This form does not need to be filled out if you accept EPay as the form of payment. If

this form has already been provided to GRDA and you are currently being paid by ACH

you do not have to fill the form out again. This form has previously been provided to

GRDA. YES: _____

Thank you for providing the following information as GRDA moves toward a more

efficient method of ACH as the payment method to our vendors. Please add the ACH

routing and account number to future invoices if possible.

Vendor Information

Name:

Address:

City:

Email:

Phone:

State:

Zip Code:

Send EFT Email Remittance Advice Yes ____

No ____

If yes, please include email address: _________________________

ACH Delivery:

Bank Routing Number:

Account Number:

Bank Name:

Bank Address:

City:

Beneficiary Name:

Vendor verification signature:

Thank you for your business!

Sincerely,

Accounts Payable Department,

Accounts.payable@grda.com

State:

Zip Code:

REQUEST FOR QUOTE # PCRFQC-003381

RFQ # PCRFQC-003381

Grecwh

VENDOR INFO:

VENDOR #:

NAME:

CONTACT:

ADDRESS:

EMAIL:

PHONE:

FAX:

Q&A Deadline:

12/23/2025 2:00 PM

Closing Date and Time: 12/29/2025 2:00 PM

REPLY TO:

Sarah Briley

8624 Hwy 412B

Chouteau, OK 74337

USA

PHONE: (918)824-7542

FAX:

() -

EMAIL: Sarah.Briley@grda.com

NOTES:

This is for a Standard Bid. Please ensure ALL documents within RFQ pkt are completed in order for bid to be considered.

Sole Brand/NO SUB

MFR: Amarillo Gear

MFR Part #806-622-1273

LINE ITEM NUMBER DESCRIPTION

COMMODITY CODE

070-0008-000-000 Drive, Right Angle Fan, Model 40101600

1713W, Service Rating 241 HP

At 1750 RPM Input Service

Factor 2.0,

Manufacturer: Amarillo Gear

Manufacturer Part #806-622-

1273

Sole Brand/No Sub

Site : Grec Warehouse : Grecwh

QUANTITY UNIT

2.00 Ea

UNIT PRICE LINE COST LEAD TIME

NOTE: All prices must be quoted DDP: Destination. All freight

charges to delivery point must be included in the unit price

quoted for each line item. All packaging, handling, delivery and

any other surcharges must also be included in the price quoted

for each line item.

SHIP TO:

GREC Warehouse

8142 Hwy 412B

Chouteau, OK 74337

USA

PAYMENT TERMS:

QUOTE EXPIRATION DATE:

QUOTATION NUMBER:

QUOTED BY (please print):

COMPANY NAME:

SIGNATURE:

DATE OF QUOTE:

THIS IS NOT AN ORDER. We would be pleased to receive your quotation for furnishing the above. This form must be completed in full

(including signature) and returned by the due date indicated. You may attach additional pages if necessary. If attached, the Non-

Collusion form must be completed and returned with your quotation. All articles purchased hereunder shall be in accordance with the

Bidding Procedures and General Terms & Conditions contained on the attached sheets.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

GREC Unit 2 Cooling Tower Gearbox - Amarillo Gear

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