Old Greensboro Rd Bridge Replacement at Brushy Fork
| Location: | North Carolina |
|---|---|
| Posted: | Dec 15, 2025 |
| Due: | Jan 17, 2026 |
| Agency: | City of Winston-Salem |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | LOI26122 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
LOI26122
|
| Bid Title: |
Old Greensboro Rd Bridge Replacement at Brushy Fork
|
| Category: | Formal Bids |
| Status: | Open |
|
Attachment Preview
City of Winston-Salem
Request for Letters of Interest and Statements of Qualifications
LOI26122
issue date: 12.15.2026
Proposals shall be complete and comply with the requirements listed herein.
SUBMISSION DEADLINE: Submit proposals electronically in PDF format only by
12:00pm, January 27, 2026 to the email address bids@cityofws.org.
Responses received after this date and time will not be considered.
THE CITY OF WINSTON-SALEM DESIRES TO ENGAGE A QUALIFIED FIRM FOR
PROFESSIONAL CONSULTING SERVICES TO DESIGN THE REPLACEMENT OF THE
OLD GREENSBORO ROAD BRIDGE OVER BRUSHY FORK CREEK IN
WINSTON-SALEM, NORTH CAROLINA
Summary: This project is federally funded and has been assigned the STIP # HM-0004 by NCDOT. The
Old Greensboro Rd Bridge (STR #330330) over Bushy Fork Creek consists of a simple two span structure
with reinforced concrete abutments, a reinforced concrete interior bent with a reinforced concrete solid pier,
and a reinforced concrete bridge deck over I-Beams. The bridge was inspected on May 8th, 2024, and was
determined to be structurally deficient and has reached its end-of-life cycle. The bridge inspection report
indicated that the bridge has severe concrete cracking, concrete delamination/spalling, corrosion, and the
bridge weight rating for vehicles is restricted to 11 Tons for a Single Vehicle and 15 Tons for a Truck
Tractor Semitrailer. The bridge is located within City of Winston Salem city limits, approximately 0.1
miles from the intersection of Old Greensboro Rd and E. 5th Street.
The Old Greensboro Rd Bridge over Bushy Fork Creek (HM-0004) project will provide civil and roadway
design services for a new bridge. The typical section of the new bridge shall consist of two 12’ lanes of
travel for vehicles, two 5’ bicycle lanes, a 2’ buffer between the vehicle and bicycle lanes, two 6’ sidewalks
with curb, and a black two-bar metal barrier rail. The project will include civil design services for the new
bridge to accommodate the passage of the Brushy Fork Greenway underneath while meeting all ADA
requirements. The project deliverables shall include utility-make-ready and traffic control plans to facilitate
the construction of the bridge replacement.
All questions concerning this RFQ/LOI or the scope of work should be submitted in writing to Catherine
Knisley, Construction Specialist Purchaser at catherinek@cityofws.org by the End of Question period of
12:00pm, January 14, 2026.
A site visit pre-bid conference will be held at 10:00 AM, January 6, 2026 at 500 Kinard Dr NE, Winston-
Salem, NC 27101. We will meet in the parking lot of the Macedonia Church.
This RFQ will in no manner be construed as a commitment on the part of the City to award a contract. The
City reserves the right to reject any or all applications; to waive minor irregularities in the RFQ/LOI process
or in the applications; to re-advertise this RFQ/LOI; to postpone or cancel this process; select and procure
parts of services; and to change or modify the RFQ/LOI schedule at any time.
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WS Transportation – Old Greensboro Rd Bridge Replacement Design
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SECTION 1: NOTICE TO PROPOSERS – City of WS Policies:
It is the policy of the City that an employee, officer, or agent of City may not participate in any manner in
the bidding, awarding, or administering of contracts in which they, or a member of their immediate family,
their business partner, or any organization in which they serve as an officer, director, trustee, or employee,
has a financial interest.
The successful proposer must comply with all provisions of the Americans with Disabilities Act (ADA),
the Equal Employment Opportunity Act (EEOA), and all rules and regulations promulgated thereunder. By
submitting a proposal, the successful proposer agrees to indemnify the City from and against all claims,
suits, damages, costs, losses, and expenses in any manner arising out of, or connected with, the failure of
the Company, its subcontractors, agents, successors, assigns, officers, or employees to comply with the
provisions of the ADA, EEOA, or the rules and regulations promulgated thereunder.
No special inducements will be considered that are not a part of the original bidding document.
City’s Rights and Options
The City, at its sole discretion, reserves the following rights:
• To supplement, amend, substitute or otherwise modify this RFQ at any time
• To cancel this RFQ with or without the substitution of another RFQ
• To take any action affecting this RFQ, this RFQ process, or the services subject to this RFQ that
would be in the best interests of the city
• To issue additional requests for information
• To require one or more service providers to supplement, clarify, or provide additional information
in order for the city to evaluate the responses submitted
• To share the Proposals with City employees other than the Evaluation Committee or City advisory
committees as deemed necessary
• To award all, none, or any part of the Services that is in the best interest of the city, with one or
more of the Service Providers responding, which may be done with or without re-solicitation.
• To discuss and negotiate with selected Service Provider(s) any terms and conditions in the Proposals
including but not limited to financial terms
• To negotiate a contract with a service provider based on the information provided in response to this
RFQ
Public Records
Any material submitted in response to this RFQ will become a “public record” once the proposer’s
document(s) is opened and the proposer is determined to be a participant in the solicitation process and
shall be subject to public disclosure consistent with Chapter 132, North Carolina General Statutes.
Proposals submitted under this section shall not be subject to public inspection until a contract is awarded
N.C.G.S 143-129.8(d).
Trade Secrets/Confidentiality
Proposers must claim any material that qualifies as "trade secret" information under N.C.G.S. 66152(3) in
their response to this RFQ and must state the reasons why such exclusion from public disclosure is necessary
and legal.
To properly designate material as trade secret under these circumstances, each Proposer must take the
following precautions: (a) any trade secrets submitted by a Proposer should be submitted in a separate,
sealed envelope marked "Trade Secret - Confidential and Proprietary Information - Do Not Disclose Except
for the Purpose of Evaluating this Proposal," and (b) the same trade secret/confidentiality designation
should be stamped on each page of the trade secret materials contained in the envelope.
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Do not attempt to designate your entire proposal as a trade secret, and do not attempt to designate
pricing information as a trade secret. Doing so may result in your bid being disqualified.
In submitting a proposal, each Proposer agrees that the City may reveal any trade secret materials contained
in such response to all City staff and City officials involved in the selection process, and to any outside
consultant or other third parties who assist City in the selection process. Furthermore, each Proposer agrees
to indemnify and hold harmless the City and each of its officers, employees, and agents from all costs,
damages, and expenses incurred in connection with disclosing any material, which the Proposer has
designated as a trade secret.
The City reserves the right to make all final determination(s) of the applicability of North Carolina General
Statutes § 132-1.2, Confidential Information.
Familiarity with Laws and Ordinances
The submission of a proposal on the services requested herein shall be considered as a representation that
the Proposer is familiar with all federal, state, and local laws, ordinances, rules, and regulations which affect
those engaged or employed in the provision of such services, or which in any way affects the conduct of
the provision of such services; and no plea of misunderstanding will be considered on account of ignorance
thereof. If the Proposer discovers any provisions in the RFQ documents that are contrary to or inconsistent
with any law, ordinance, or regulation, it shall be reported to the City in writing without delay.
The Proposer agrees that in carrying out this contract, compliance will be maintained with all applicable
federal, state, and local laws, specifically including, without limitations, the Occupational Safety and Health
Act of 1970 and Section 1324A, the Immigration Reform and Control Act.
The Proposer certifies that the proposal is made in good faith and without collusion with any person making
a proposal or with any officer or employee of the City.
The undersigned further agrees, in connection with the performance of this contract, not to discriminate
against any employee or applicant for employment because of race, religion, color, gender, age, handicap,
political affiliation, or national origin.
Proposals are to be signed by an officer of the company authorized to bind the submitter to its provisions.
Failure to manually sign the appropriate proposal form will disqualify the proposer and the proposal will
not be considered.
Ethics Policy / Code of Conduct
The City of Winston-Salem has established guidelines for ethical standards of conduct for City
representatives and to provide guidance in determining what conduct is appropriate in particular cases. City
representatives should maintain high standards of personal integrity, truthfulness, honesty, and fairness in
carrying out public duties; avoid any improprieties in their roles as public servants including the appearance
of impropriety; and never use their position or power for improper personal gain. In establishing an ethics
policy, the City of Winston-Salem desires to protect the public against decisions that are affected by undue
influence, conflicts of interest, or any other violation of these policies as well as promote and strengthen
the confidence of the public in their governing body. For a complete review of the City Policy as it relates
to this solicitation, click the following link. https://www.cityofws.org/820/Procurement-Guidelines
Stimulation of the Local Economy
In an effort to stimulate the local economy, foster development and promote efficiency in the provision of
city services and the completion of various city projects, the City of Winston-Salem has undertaken an
initiative to strongly encourage all parties contracting with the City of Winston-Salem to evaluate their
internal operations and hiring practices and, where appropriate, to initiate efforts to stimulate the local
economy by hiring applicants and contractors from the Winston-Salem/Forsyth County Area and by
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utilizing minority and women contractors and service providers. Such efforts to stimulate the local
economy may be accomplished by posting job vacancies with the North Carolina Employment Security
Commission, the Piedmont Triad Regional Council of Governments, and the Winston-Salem Urban
League; and utilizing the State of North Carolina Office for Historically Underutilized Business database
https://evp.nc.gov/ - or other local resources such as the City of Winston-Salem M/WBE Program to identify
Winston-Salem/Forsyth County based contractors and subcontractors. Stimulation of the local economy
requires a collaborative effort of both the public and private sector. The city is committed to taking
reasonable steps to achieve said goal.
Iran Divestment Act
Provider hereby certifies that it is not on the North Carolina State Treasurer’s list of persons engaging in
business activities in Iran, prepared pursuant to NCGS 147-86.58, nor will Provider utilize on this
agreement any subcontractor on such list. This list, along with additional information about the Iran
Divestment Act, is available on the Treasurer’s Office site:
https://www.nctreasurer.com/inside-the-department/OpenGovernment/Pages/Iran-Divestment-Act-Resources.aspx.
Divestment from Companies that Boycott Israel Contractor hereby certifies that it is not on the North
Carolina State Treasurer’s list of companies engaged in a boycott of Israel in violation of NCGS 147-86.80
et. seq. and that it will not utilize on this agreement any subcontractor on said list.
E-Verify Compliance
Per N.C.G.S. 143-133.3 “E-VERIFY. CONTRACTOR shall comply with the requirements of Article 2 of
Chapter 64 of the North Carolina General Statutes. Further, if the CONTRACTOR utilizes a subcontractor,
the CONTRACTOR shall require the subcontractor to comply with the requirements of Article 2 of Chapter
64 of the North Carolina General Statutes.”
Right to Audit
To confirm compliance with the terms of this Agreement, the City's MWBE program, local, state, and
federal laws and regulations, the City may, at all reasonable times upon reasonable prior notice during
usual business hours, inspect, audit and examine for a period up to five (5) years after completion of the
service or project detailed in this Agreement, all accounts and books of Contractor and, where necessary,
make copies of the Contractor's documents necessary to determine compliance. Such right may be
exercised through any agent or employee of City or by independent certified public accountants designated
by the City. The Contractor shall permit the aforementioned inspection, audit and examination, and where
necessary, the City to make copies of documents verifying compliance as indicated herein."
Qualifications
Pursuant to N.C.G.S. Chapter 55 Article 15 entitled Foreign Corporations, the successful bidder, if bidding
on behalf of a corporation or LLC, must have on file with the Secretary of State of the State of North
Carolina a Certificate of Authority to transact business in this state. If bidding on behalf of a sole
proprietorship or business under an assumed name, the successful bidder must be registered as such with
the Forsyth County Register of Deeds. Submission of a bid while not in compliance with this requirement
will result in the bid being rejected as non-responsible.
Termination
Unless otherwise agreed upon in writing by the parties, this Agreement may be terminated by either party
for convenience with no less than ten (10) calendar days’ notice. In the event of termination, the Contractor
will be paid for all Services properly rendered to the date of termination and shall promptly discontinue all
Services affected (unless a termination notice from the City directs otherwise). In the event of any
termination, the Contractor will be paid for all Services properly rendered to the date of termination and
shall (i) promptly discontinue all Services affected (unless a termination notice from the City directs
otherwise); and (ii) deliver to the City all documents, data, reports, estimates, summaries, and such other
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information and materials as may have been accumulated by the Contractor in performing the Services
herein. Other than being paid for Services properly rendered to the date of termination, Contractor hereby
waives any and all other claims for lost profits, lost opportunity, and for any and all other direct, indirect,
special, and consequential damages. In the event that the City terminates this Agreement due to the
Contractor’s poor workmanship, failure to perform the Service set out herein or, otherwise, for breach of
this Agreement, or in the event that the Contractor terminates this Agreement for convenience or otherwise,
the City may pursue and recover all remedies available at law or in equity, as these remedies are cumulative
and do not exclude each other.
IMPORTANT: Winston-Salem City Code (Chapter 2, Article 1, Sec. 2-3) provides that the City may
disqualify any business from bidding on contracts of the City if a business fails to perform satisfactorily on
past or current projects.
Nondiscrimination Ordinance
As a condition of entering into this contact, the Contractor represents and warrants that it will fully comply
with the City's Non-Discrimination Policy, as set forth in Chapter 2, Section 2-8 Entitled “Policy of
Nondiscrimination” of the Winston-Salem City Code. As part of such compliance, the Contractor shall not
discriminate on the basis of race, ethnicity, color, creed, religion, sex, sexual orientation, gender identity,
gender expression, pregnancy, veteran status, disability, age, marital status, familial status, protected
hairstyle, political affiliation or national origin in the screening of applicants, the hiring and treatment of its
employees, the provision of the goods and/or services set forth herein, or the solicitation, selection, hiring,
or treatment of its subcontractors, vendors or suppliers, (hereinafter collectively “subcontractors”), if any,
in connection with this contract or the contract solicitation process if applicable, nor shall the Contractor
retaliate against any person or entity for reporting instances of such discrimination. The Contractor shall
enact employment policies consistent with this obligation to refrain from such discrimination and shall
provide evidence of such to the City within 90 calendar days of the first receipt of City funds. The Contractor
shall provide equal opportunity for subcontractors to participate in all of its subcontracting and supply
opportunities, if any, under this contract, provided that nothing contained in this clause shall prohibit or
limit otherwise lawful efforts to remedy the effects of marketplace discrimination that has occurred or is
occurring in the marketplace. The Contractor understands and agrees that a violation of this clause shall be
considered a material breach of this contract and may result in termination of this contract, disqualification
of the Contractor from participating in future City contracts pursuant to Winston-Salem City Code Section
2-3 or other sanctions. Furthermore, as a condition of entering into this contract, the Contractor agrees to:
(a) promptly provide to the City in a format specified by the City all information and documentation that
may be requested by the City from time to time regarding the screening of applicants, the hiring and
treatment of its employees particularly if City funds were used in connection with hiring and compensation
process, and the solicitation, selection, treatment and payment of subcontractors, if any, in connection with
this Agreement; and (b) if requested, provide to the City within sixty days after the request a truthful and
complete list of the names of all subcontractors that the Grantee has used under this contract, including the
total dollar amount paid by the Contractor on each subcontract or supply contract. The Contractor further
agrees to fully cooperate in any investigation conducted by the City pursuant to the City’s
Nondiscrimination Policy, to provide any documents, relevant to such investigation, that are requested by
the City. The Contractor agrees to provide to the City from time to time on the City’s request, payment
affidavits detailing the amounts paid by the Contractor to subcontractors and suppliers in connection with
this contract within a certain period of time. Such affidavits shall be in the format specified by the City
from time to time. Nothing in this contract shall negate or diminish the requirements of the City’s MWBE
program. Nothing in this contract shall infringe upon any rights afforded to the Contractor by state or federal
law.
End of Section 1: Notice to Proposers – City of WS Policies
LOI26122
WS Transportation – Old Greensboro Rd Bridge Replacement Design
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