Annual Contract for Manhole Covers

Location:	Alabama
Posted:	Nov 21, 2025
Due:	Dec 10, 2025
Agency:	Mobile Water Service System(MAWSS)
Type of Government:	State & Local
Category:	25 - Vehicular Equipment Components 36 - Special Industry Machinery
Solicitation No:	IFB 25-060
Publication URL:	To access bid details, please log in.

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Joyce Sawyer, Buyer II

(251) 694-3110 Office

jasawyer@mawss.com

INVITATION FOR BID

November 21, 2025

Mobile Area Water and

Sewer System

4725 Moffett Road

Mobile, AL 36618-2236

PO Box 180249

Mobile, AL 36618-0249

INVITATION FOR BID NUMBER

IFB 25-060

NAME OF BID

BIDS WILL BE RECEIVED AT

BID OPENING DATE

Annual Contract for Manhole Covers – Category 1

MAWSS Bid Box

Donaghey Business Entrance

4725 Moffett Road

Mobile, AL 36618

If sending bids by UPS/Fed Ex, deliver to the Warehouse:

1610 Shelton Beach Rd. Ext., Mobile, AL 36618

December 10, 2025

BID CLOSING TIME

10:30 am Central Time

AWARD WILL BE MADE BY

Total Cost & Lead Time

CONTRACT PERIOD

MATERIAL DELIVERED TO

ADDITIONAL INFORMATION CONTACT

2/1/26 – 1/31/27 w/2 one-year extension options

MAWSS Warehouse

1610 Shelton Beach Road Ext

Mobile, AL 36618

Mike Grimes (251) 402-0042 or mgrimes@mawss.com

APPLICABLE SDP POLICY

NONE

Sealed bids must be in the Purchasing Department no later than the time specified in order to be considered. Submissions

received after the deadline will not be considered. Envelopes must bear the name of the supplier, company address and the

words “IFB 25-060 Manhole Covers – Cat. 1” or “IFB 25-060 NO QUOTE.” Facsimile or email bids will not be accepted.

All bids must be submitted on the attached forms, or your bid will be disqualified. Bidder shall furnish all the information

required by the solicitation. The bidder’s name must be typed or printed on the bid sheet and signed by the bidder or

appropriate authorized executive officer of the bidder’s company. Bidders must initial any changes or erasures. Bidders should

retain a copy of bids for their records.

Bidders shall acknowledge receipt of all addenda to this solicitation by signing and returning each addendum or by identifying

the addendum number and the date on the bid form. Failure to acknowledge receipt of any addendum by a bidder will result

in rejection of the bid if MAWSS determines that the addendum contains information that materially changes the requirements.

All bids shall be quoted FOB Destination, freight prepaid with no additional charges. Unless otherwise specified in the bid, all

prices will be on a firm-fixed price basis and are not subject to adjustments based on costs incurred. MAWSS reserves the right

to reject any or all bids submitted, to waive any informality in any bid or in the bid process, or to terminate the bid process at

any time, if deemed by MAWSS to be in MAWSS’s best interest.

A Purchase Order and this “Invitation for Bid” with “Specifications,” “Conditions,” “Bid Form,” signed by the successful bidder’s

authorized representative, and all attached drawings and other documents furnished by MAWSS to the bidders with the

Invitation for Bid in order to illustrate the contract requirements, will constitute a contract for the goods and/or services to be

purchased.

IFB 25-060 Manhole Covers – Cat. 1

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IFB 25-060 MANHOLE COVERS - CATEGORY 1

CONDITIONS

The Board of Water and Sewer Commissioners of the City of Mobile will accept bids for the Manhole Covers – Cat. 1 in our

Purchasing Department Bid Box located at the Business Entrance at 4725 Moffett Road, Mobile, AL. 36618 no later than 10:30

a.m. local time on December 10, 2025. Bids will be opened immediately after bid closing time in the Operations Center Board

room located at the Customer Service entrance. Award will be by Total Cost & Lead Time. The bidder offers and agrees, if this

bid is accepted, to furnish the items as defined in the specifications for the unit price set opposite each item. Pricing shall be

FOB Mobile, Alabama. All items shall be delivered to our Warehouse at 1610 Shelton Beach Rd Ext, Mobile, AL 36618 or to

the job site as needed. The bidder shall state the expected length of delivery time on the Bid Form.

Bidder understands and agrees that manufacturer and part numbers are provided for descriptive purposes only. Items of equal

or better quality will be considered but must be approved by MAWSS in writing. Upon delivery, if the quality, durability or

performance of any product represented as equal or better is determined by MAWSS to be unsatisfactory, MAWSS will require

a suitable substitute or will require that the originally specified item be delivered, at the unit price originally offered by bidder.

No substitution for items to be provided pursuant to this contract shall be permitted during the contract period without the

express written consent of MAWSS. All items provided shall be for commercial use and for the purposes reflected in the

contract documents.

No bid on closed out or discontinued item(s) will be accepted. Item(s) that have a determinable shelf life must be disclosed at

the time of bid submittal. Bidder understands that his/her bid shall be good and may not be withdrawn for a period of sixty

(60) calendar days after the scheduled closing time for receiving bids.

Bidder understands and agrees that quantities will be purchased by MAWSS on an “as needed” basis to replenish inventory.

MAWSS shall not be committed to the purchase of a pre-established minimum quantity for any one item.

A bidder may not modify its bid after bid opening. Errors in the extension of unit prices stated in a bid or in multiplication,

division, addition or subtraction in a bid may be corrected by the MAWSS Purchasing Buyer prior to award. In such cases, unit

prices shall not be changed.

It is the responsibility of the bidder to determine prior to the bid opening whether any amendment, additions, deletions or

changes of any type have been made to this Invitation for Bid, Conditions, Specifications, Bid Form or any of the other bid

documents. Bid documents and any amendments made to this bid will be posted on our website at www.mawss.com.

Invoicing Requirements: MAWSS requires additional information for all work performed and services provided. On the vendor’s

invoice for payment should be a detailed listing of work performed, services provided, dates completed, locations involved,

and any other pertinent information needed to verify the work and/or services were completed in accordance to the bid specs.

This additional information can be supplied in the form of detailed invoices, work orders, checklists or any other documents

used to track the work performed or services provided but details must be included on the actual invoice. A copy of the invoice

and these additional details must be sent to the “ADDITIONAL INFORMATION CONTACT” found on Page 1 of the bid documents

and a copy emailed to Accounts Payable at AcctsPayable@mawss.com.

END OF CONDITIONS

IFB 25-060 Manhole Covers – Cat. 1

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IFB 25-060 MANHOLE COVERS - CATEGORY 1

SPECIFICATIONS

All cast iron manhole covers shall prevent storm water infiltration and/or be rated watertight. As per the Standard

detail drawings, manholes shall have either a standard frame and cover with an O-ring seal in a dove tail groove or

a bolt down/watertight frame with a bolt down lid.

All new manhole castings shall require “MAWSS Sanitary Sewer” (1-1/2” raised lettering and recessed flush) cast

into the manhole lid and “MAWSS” (3/4” raised lettering and recessed flush) cast into the frame, as shown in the

attached detail drawings.

Category 1: Cast Iron Manhole Covers

Lawson #

13000075

13000065

13000090

13000080

13000450

Description

9” Tall Mobile Standard Manhole Casting w/Lid (Non-Bolted Lid)

6” Tall Mobile Standard Manhole Casting w/Lid (Non-Bolted Lid)

9” Tall Mobile Standard Watertight Manhole Casting W/Lid (Bolted Lid)

6” Tall Mobile Standard Watertight Manhole Casting w/Lid (Bolted Lid)

Manhole Cover Only V-1476

NOTE: Award will be made by All or None. There are no guaranteed quantities of Manhole Covers that will be purchased for

this contract. Purchases will be made on an as needed basis. Purchase Order numbers are required for all purchases. No

additional charges above the bid pricing will be allowed. This includes but is not limited to Fuel Surcharges.

IFB 25-060 Manhole Covers – Cat. 1

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IFB 25-060 MANHOLE COVERS - CATEGORY 1

ATTACHMENT 1

IFB 25-060 Manhole Covers – Cat. 1

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IFB 25-060 MANHOLE COVERS - CATEGORY 1

ATTACHMENT 2

IFB 25-060 Manhole Covers – Cat. 1

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Annual Contract for Manhole Covers - Category 1

Attachment Preview

See also