Invitation to bid EDPL 7-2026 Hathaway

Location:	Illinois
Posted:	Jul 2, 2026
Due:	Jul 10, 2026
Agency:	City of Rock Island
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Publication URL:	To access bid details, please log in.

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Invitation to Bid-Posted Date

Roof, Electrical, & Steps

1005 14th Avenue

EDPL 7-2026

Introduction

The City of Rock Island is requesting bids from contractors for a rehabilitation project at a house located

at 1005 14th Avenue. This owner-occupied property will be undergoing rehabilitation using Housing and

Urban Development (HUD) funds to ameliorate deteriorating and deteriorated conditions. All work shall

be subject to HUD 35.930 and Environmental Protection Agency (EPA) regulations. Contractors who are

interested in this project will need to schedule a site visit with the homeowner, Effie Hathaway, by

calling them at 309-786-9579, prior to submitting the bid. Sealed bids must be received on or before

July 10th by 2p.m. They shall be addressed and marked as follows.

CED Department

Attn: Jeff Laxton

1528 3rd Avenue

Rock Island, IL 61201

ENCLOSED: 1005 14th Avenue Bid

Bids may be mailed or delivered in person. Late bids shall not be opened. All sealed bids shall be opened

on 7/10/2026 by 2p.m. at City Hall in the CED Department offices. Contractors who have submitted bids

may attend but are not required to do so. A bid tabulation shall be posted online afterward. All

questions shall be directed to the Construction Officer at 309-732-2906.

Scope of Work

The bidder shall submit a project plan using the design standards below that is in compliance with all

applicable HUD, EPA, and State of Illinois regulations as well as all local building and zoning codes. The

plan must include a clear project timeline and budget with line item costs. The contractor shall act as the

general contractor for the project using subcontractors as required. Subcontractors that will be required

should be clearly identified in the project plan.

Remove the chimney from the roof down below the roof line. The attic is a walk-in so make sure to

leave the existing chimney intact below the roof line with no debris left on the floor or loose brick that

could be falling hazards. Making sure that there is a liner that pulls the flue gases from the basement

out through the roof. The only thing venting is water heater in this existing flue. Install new galvanized

pipe, flashing, storm collar, and weather cap. Some framing maybe needed along with sheathing

covering the old area from the existing chimney.

Remove existing roof on the house down to sheathing. Replace any rotted or damaged wood. If this

is old slat sheathing with gaps larger than ½” then osb or plywood may need to be installed as a

substrate in accordance with shingle manufacturer’s instructions. Ice and snow guard must be

installed per code and water barrier over remaining roof, if using traditional felt paper 30 lbs.

minimum requirement. Use 2” style D roof edge. Install new flashing over plumbing boots, mast,

and flues. Shingle’s will be a minimum of 35 year manufactures warranty. Color selection will be

decided by the homeowner from a color selection the contractor shall provide at the preconstruction

meeting. Install new step flashing, head flashing, & counter flashing as needed. Flashing must be

tucked behind siding leaving a water tight seal at roof lines to wall lines. Remove center sheathing

along the peak to manufacture’s specifications for a shingle over ridge vent. Install new the entire

length of the peak on the house, not to encroach into the overhangs.

On second floor the handrail brackets to the railings on the second floor need to replaced and

secured to solid framing. The front steps are made of precast concrete which will need to be

removed. Install a new set of wood steps wider so the door and mailbox will clear the new railings.

The new railings must be able to handle 200lbs of directional force. Finished risers shall be installed.

All wood products shall be treated and steps build to IRC 2021.

Replace the 100-amp panel with a new 24 space 100 amp. Install a new meter socket on the exterior

with a disconnect. Replace the weather head and mast with new. This will be needing to be

reconfigured to get more height for the line sag between the house and power pole. Clean up any

knob and tube that’s is the basement ceiling. Install 4 keyless lights with a single pull switch at the

bottom of the stairs. Install a courtesy GFCI at the new panel. Electrical and Building permits are

required before work begins.

Alternative specifications shall be considered only if they are clearly justified, cost effective, and meet

all project objectives. The contractor shall have 30 days to complete the work from the date of contract

signing. Change work orders over the course of the project are strongly discouraged.

Bidder Qualifications & Requirements

1. Bidders must be currently licensed with the Illinois Secretary of State, bonded, and insured.

2. Bidders must have or be able to obtain all applicable licenses and permits in addition to meeting

all local, state, and federal requirements to perform requested work. Contractors maybe

required additional plans upon permit submittals.

3. Bidders must have and provide proof of General Liability, Vehicle, and Workers Compensation

Insurances and name the City of Rock Island as a Certificate Holder.

4. Bidders must own or be able to rent sufficient equipment to complete the work.

5. Contractor maybe required to supply additional plans or stamped drawings for a plan

review. Which maybe need to obtain a building permit.

Preparation of Bid

Each bid must be submitted on paper and delivered in a sealed envelope. Said envelope shall be clearly

labeled with “ENCLOSED: 1005 14th Avenue Bid.” The bid must clearly address all requirements as

described above. The cost of the work must be separated into line items with individual costs in addition

to providing a total project cost. Labor costs and material costs must be clearly delineated. The company

name, federal tax ID number, SAMs entity number, contact person, email, phone number, and a date

with signature are all required as well.

Awarding Contracts

The lowest bid shall not automatically guarantee that a contractor will get the work they bid on. Bids

shall be reviewed for pricing, experience, previous work history, references, State Licenses, State

Registration, insurances, bonds, subcontractors, equipment owned, equipment rented, operator

experience, and financial stability. The City at its sole discretion shall decide after a review which

contractor, if any, is responsive to the invitation to bid. All bidding and award procedures undertaken by

the City in regard to this project shall be consistent with the City’s adopted procurement procedures.

Submitted bid prices shall remain valid for 60 days after bid opening.

Bidder Responsibility

Bidders shall keep the bidding process confidential. Each bidder shall be fully acquainted with conditions

relating to the site, the scope of work, any current EPA and HUD regulations pertaining to the work, and

restrictions associated with acceptable execution of requested work. Failure or omission of the bidder to

acquaint themselves with site conditions shall in no way relieve them of any obligation with respect to

their bid or subsequent contract.

Federal, State, and Local Reporting Compliance

The contractor shall provide financial and programmatic information as required by the City of Rock

Island to comply with all Federal, State, and local law reporting requirements. The contractor shall also

adhere to all applicable Federal, State and local regulations including but not limited to the following.

• US Department of Housing and Urban Development (HUD): 24 CFR 35

• US Environmental Protection Agency (EPA): 40 CFR 745

• US Occupational Safety and Health Administration (OSHA): 29 CFR 1926

Contact Information

The primary contact person for this project is the City’s Construction Officer.

Jeff Laxton

CED Department

1528 3rd Avenue

Rock Island, IL 61201

309-732-2906

laxton.jeff@rigov.org

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	Invitation to bid EDPL 7-2026 Hathaway
Category:	Housing Programs
Status:	Open

Invitation to bid EDPL 7-2026 Hathaway

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