Y1DA--630-12-106 Renovate Sterile Processing Dept. - Building 200

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SCOPE OF WORK

632-12-106- Renovate Sterile Processing Department Unit

The new Renovate SPD work shall be performed in a manner to maintain the operations of Sterile Processing during construction. The work requires providing temporary Sterile Processing trailers capable of providing full and continuous production with high reliability. The temporary trailers shall remain in operation throughout construction.
The temporary Sterile Processing Trailers shall include all piping tie-ins to the existing systems, including domestic water supply, Fire protection, sanitary drainage, and electrical power supply. All outdoor piping shall be heat traced. An emergency generator, security, lighting, fencing and site-work, including covered walkways/platforms, stairs, and a Limited use, Limited availability lift (LULA) for product and personnel transport.
Phases
This project is phased out. The contractor will need to coordinate the work sequence to allow for uninterrupted service to the hospital. A brief overview of the construction phases, (estimated duration), and work summary are included below:
PHASE 1 (12 weeks) Critical submittals with review/approval cycles, including development of baseline schedule, equipment / material ordering, badge requests, site safety and security training.
Note: All critical submittals shall be submitted and approved before the contractor is allowed to mobilize on-site. Critical submittals are identified in Specification Section 01 33 23.1 Submittal Register and as Attachment 1 of this SOW.
PHASE 2 (32 weeks) Receipt and Installation of temporary SPS trailers including site preparation, utilities, Limited use / Limited availability lifts, platforms, covered walk platforms, HVAC system, Plumbing tie-ins, Electrical tie-ins, lighting / security camera and VA LAN data systems/ security fencing and concrete barrier installations / system commissioning / SPS operations, including SPS operators.
PHASE 3 (4 weeks) Proof of Performance Phase. The temporary SPS trailer system shall be continuously operational producing sterile products to meet the medical center requirements for a period of twenty-three (23) continuous days to demonstrate proper functioning of all systems and controls prior to the start of the demolition of the SPS, including equipment, systems and utilities within the existing SPS. During this proof of performance period, the contractor will be responsible for all operation, maintenance and repairs for the temporary SPS trailers / controls / utilities systems. Fuel for the emergency generator will be supplied by the VA. Upon successful proof of performance demonstration period with VA COR acceptance, the VA will take operational control of the temporary SPS trailers. The contractor will continue to be responsible for the temporary SPS trailer equipment maintenance, safety device testing, repairs and equipment replacements, as necessary, throughout the entire operational period until the SPS Unit has been fully commissioned and has been operational for a period of thirty (30) continuous days and accepted for operation by the VA COR. The contractor will maintain vegetation below two and one halve inches in height in the construction areas, including the temporary SPS trailer area and will provide prompt snow and ice removal services to maintain safe personnel and vehicle access to the temporary SPS trailer equipment, including platforms and stairs, and general construction area, including adjacent walkways.
PHASE 4 (8 weeks) Start of demolition of existing SPS unit and all utility systems within the existing building 200.
PHASE 5 (40 weeks) SPS unit architectural, mechanical, electrical, plumbing, security systems, data communication system and utility work and site work can start at this time.
PHASE 6 (12 weeks) Trailer removal, System testing, commissioning, Punchlist work and Trailer removal, Site restoration and Project closeout can start at this time.

The Contractor shall coordinate with major equipment s subcontractors to ensure infrastructure requirements are met. The Contractor shall be responsible for the Sterile Processing Unit rental. Reference Attachment 4 - Mobile SPS Trailers for the mobile unit requirements, known vendor for selection. Site Conditions, As Built and Record Documents.
The Contractor shall be responsibility to perform field investigation and verify the accuracy of the drawings with the actual conditions. Field investigations shall include performing underground utility pipe, wire location, and marking prior to performing excavations.
Quality Assurance/Quality Control Plan
The Contractor is responsible for the work executed by its subcontractors. The Contractor must provide the Government with a Quality Assurance/Quality Control (QA/QC) Plan that documents the methods, processes, procedures that are going to be implemented by the Contractor to validate the work their subcontractors perform.
Hazardous Materials
Hazardous material removal is required for this project. See abatement drawings ASB-1, ASB-2, LB-1, and specifications for more details. All painted structural and miscellaneous steel in the boiler building will be assumed to have the potential to contain lead in the paint for which the contractor shall provide the necessary personnel protective equipment and remediation measures during removal as prescribed by OSHA regulations, project drawings and specifications.
Personal Protective Equipment (PPE)
The Contractor is responsible for obtaining/providing, inspecting, and maintaining any required Personal Protective Equipment (PPE) and access equipment (lifts, scaffolding, etc...) necessary to perform services identified in this SOW.
Site Information
Safety
The Contractor shall pay special attention to Section 01 35 26 Safety Requirements of the Project Specification. Specification 01 35 26 has been modified to include site specific information for the Northport VAMC.

The Site Superintendent on this project will be independent of the Site Safety and Health Officer (SSHO), so that the Prime Contractor will have two people on site overseeing all work. If one of these two has the proper credentials they can act as a Competent Person (CP). All CPs must submit a 30-hour OSHA card that has been completed in the last 5 years. The contractor will be required to submit proof of specialized training for CPs as required for specialized functions stated in Section 01 35 26 Safety Requirements.

The Contractor personnel working onsite at the Medical Center will be required to attend a one-hour Northport VAMC site specific safety training class. This class will be held on site and will be taught by a member of the Northport VAMC safety office. Attendance to this class and proof of the 10-hour OSHA requirement will allow Contractor personnel to obtain a photo ID badge from the Northport VAMC Police. All Contractor personnel shall wear this badge, above the waist, always while on the Northport VAMC campus. Participation in this class is mandatory and must be done prior to the mobilization. The training and the badge will be valid for 3 years from the date of issue.

If this training has been completed previously (as evidenced by a valid Northport VAMC Contractor photo ID badge) then no repeat training will be required until the printed expiration date. Personnel must attend the safety training class to renew an existing badge.

Access
Access to the facility s maintenance areas, electrical areas, mechanical areas, roof access, and certain other portions of the medical facility are restricted. Accessing these areas may require advance notice, pre-approval, and scheduling to gain entry. All visits and access requests to the Northport VA Medical Center under this scope of work shall be coordinated through the Contracting Officer Representative (COR) or the Technical Point of Contact.

Photography
PG-18-1: MASTER CONSTRUCTION SPECIFICATIONS, Section 01 00 00 (General Requirements - 632-12-106), Article 1.31 requires the contractor to obtain the services of a professional photographer to document the entire construction process.

It is VHA policy to respect the privacy of all persons (e.g., Veterans, patients, residents, members of the VHA workforce, and visitors) consistent with the needs of operating a national health care system. Privacy protections on VHA premises vary according to the needs and purposes of different types of areas, the people included, and the purpose of the production and use of photographs, digital images, and video or audio recordings (excerpt from VHA Directive 1078). The Contractor shall ensure that any photographs taken do NOT include any VHA patients, members of the VHA workforce, or visitors to the VAMC facility.

Government Documents
The following directives, guides, handbooks, and drawings form a part of this document to the extent specified herein. Unless otherwise specified, the latest revisions available shall be used. Copies of construction related Department of Veterans Affairs directives, guides, and handbooks are available from the Office of Construction and Facilities Management website:
http://www.cfm.va.gov/til/index.asp

The following drawings and documents form Documents identified as AS MODIFIED FOR VA PROJECT 632-12-106 are base VA documents that have been tailored to the needs of this specific effort. While the base VA documents are available on the Office of Construction and Facilities Management website listed above, the Contractor shall use the modified version listed below, NOT the base document. Copies of these documents are available from the CO, COR, or Technical POC.

DRAWINGS - PG-18-1: MASTER CONSTRUCTION SPECIFICATIONS, SECTION 00 01 15 LIST OF DRAWING SHEETS (AS MODIFIED FOR VA PROJECT 632-12-106) lists all drawings for this construction effort.

SPECIFICATIONS
PG-18-1: MASTER CONSTRUCTION SPECIFICATIONS, SECTION 00 01 10 TABLE OF CONTENTS (AS MODIFIED FOR VA PROJECT 632-12-106) lists all relevant and modified construction specifications for this construction effort; except for Section 01 32 00 Construction Documentation as Attachment 2 of this SOW and referenced below in 2.5 Records Management.
Schedule and Submittals.
The Contractor is responsible for submitting a detailed schedule in accordance with PG-18-1 MASTER CONSTRUCTION SPECIFICATIONS; SECTION 01 32 16.13, (Attachment 3) NETWORK ANALYSIS SCHEDULES (632-12-106). This schedule must include all administrative work (preparatory as well as any permitting or shut down requests) and must also show associated predecessor and successor logic associated with all tasks performed under this contract.

Non-Government Publications
All work shall be accomplished in strict accordance with the latest codes and standards. The Contractor shall follow any/all applicable standards and codes, including, but not limited to applicable NFPA standards, NEC, JCAHO, OSHA, ANSI, ASHRAE, and any other codes.

Contracting Officer Representative, Project Manager and technical POC
Otto Stroh, COR
Northport Medical Center
79 Middleville Road, building #10, 2nd Floor
Northport NY 11768
Phone: (631) 933-7305
otto.stroh@va.gov

Attachments/Links