Radiology Services (CAT Scans) for the National Institute on Aging (NIA) Clinical Unit Participants

Active

Contract Opportunity

NON-COMPETITIVE

COMBINED SYNOPSIS / SOLICITATION

Title: Radiology Services (CAT Scans) for the National Institute on Aging (NIA) Clinical Unit Participants

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 75N95025Q00076 and the solicitation is issued as a request for quotation (RFQ).

This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures; and FAR Part 12—Acquisition of Commercial Items, and is expected to exceed the simplified acquisition threshold.

THIS IS A NON-COMPETITIVE (NOTICE OF INTENT) COMBINED SYNOPSIS SOLICITATION TO AWARD A CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME).

The National Institute on Drug Abuse (NIDA), NIDA Office of Acquisitions – National Institute on Aging (NIA) Section, on behalf of the NIA intends to negotiate and award a purchase order without providing for full and open competition (Including brand-name) to Harbor Hospital, 3001 S. Hanover Street, Baltimore, MD 21225, for the procurement of computed axial tomography (CAT) radiology services for NIA human clinical research participants on an indefinite-delivery indefinite-quantity basis. The anticipated award date is 12/31/2024.

This acquisition is non-competive. This is due to the fact that the NIA Clinical Research Core (CRC) has been located on the 5th floor of the MedStar Harbor Hospital since 2004 and remains located at this facility under leasing agreement. Since 2004, all radiology services have been performed at this site using the Harbor Hospital on-site radiology equipment and an information technology data program specifically designed for use between the NIA and Harbor Hospital networks to protect personally identifiable patient information. The settings of the equipment and data programs are proprietary to Harbor Hospital and any change would jeopardize standardization of research data from 2004 to date and new data. Further, the NIA Institutional Research Board approved protocols require that NIA CRC research and associated tests take place at the same location as the NIA CRC facility to ensure patient safety. The Harbor Hospital does not authorize other contractors to perform medical services or place radiology equipment on its site.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Number 2025-01, with effective date November 12, 2024.

(iv) The associated NAICS code 622110 and the small business size standard is $47M. This requirement has no set-aside restrictions.

(v) Project requirements:

The Contractor shall provide computed axial tomography (CAT) radiology services to the National Institute on Aging (NIA) Clinical Research Core (CRC) as follows:

• Provide facilities and equipment for head and total body computer axial tomography (CAT) scan radiology testing at MedStar Harbor Hospital, 3001 S. Hanover Street, Ground Floor, Room GNM32, Baltimore, MD 21225 where the NIA CRC operates.


• Perform CAT scan radiology tests on NIA volunteer research participants as needed under credentialed NIA IRP physician or nurse practitioner orders.
  
  
  
  • Tests shall include CAT Scan Services (CPT Codes 76497 BC-BLSA CT PROTOCOLS and 77078 BC-CT BONE DENSITY AXIAL SKEL), and other head and total body CAT scan tests as required based on Institutional Review Board (IRB) approved research protocols.
  
  
  • A minimum of 12 and a maximum of 16 scans shall be required per week, or a minimum of 624 scans and a maximum of 832 scans per year.
  
  
  
  


• Tests shall be performed as scheduled. Tests shall be scheduled based on faxed requests provided to the Contractor by the Government. The Contractor must accept fax communication.


• Upon completion of radiology tests the images will be electronically sent to NIA in DICOM format.


• Store and Maintain CAT scan radiology testing data in DICOM format for 48 hours after the scan of the research participant. Retrieve this information for the Government within this timeframe as requested by the Contracting Officer's Representative. Destroy testing data after the 48 hours have elapsed unless otherwise indicated by the Government.


• Contractor must be a "covered entity" under the Health and Portability and Accountability Act of 1996 (HIPPA) and agree to comply with the requirements thereof pertaining to patient privacy.


• All radiology services must be provided between the hours of 7:00 AM and 5:00 PM local time Monday through Friday by American Board of Medical Specialties Certified, or equivalent, radiologists with the following qualifications:
  
  
  
  • Successful completion of a residency program in radiology which was accredited by the Accreditation Council for Graduate Medical Education. The contractor shall provide certificates of such completion for all radiologists supporting this requirement upon request.
  
  
  • A valid and unrestricted radiology medical license issued by a state, territory, or commonwealth of the United States of America. The licenses must be valid for the entirety of the requirement period(s) of performance and must be available upon request.
  
  
  • Basic Cardiac Life Support Certification and Advanced Cardiac Life Support Certification. Certification documents must be available upon request.
  
  
  
  

(vi) Delivery Location:

MedStar Harbor Hospital

3001 S. Hanover Street

Baltimore, MD 21225

(vii) The provision at FAR clause 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition.

(viii) The provision at FAR clause 52.212-2, Evaluation – Commercial Products and Commercial Services, applies to this acquisition.

1. The award resulting from this solicitation will be made to the responsible offeror whose proposal is most advantageous to the Government, Technical Capability, Past Peformance and other factors considered.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(ix) Offerors are to include a completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services, with its offer. If the offeror has completed FAR clause 52.212-3 at www.sam.gov, then the offeror does not need to provide a completed copy with its offer.

(x) The FAR clause at 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services, applies to this acquisition.

The following FAR provisions or clauses are incorporated by reference:

52.204-7, System for Award Management (Nov 2024)

52.204-13, System for Award Management Maintenance (Oct 2018)

52.204-16, Commercial and Entity Code Reporting (Aug 2020)

52.204-18, Commercial and Entity Code Maintenance (Aug 2020)

52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services of Equipment (Nov 2021)

FAR 52.204-29, Federal Acquisition Supply Chain Security Act Orders – Representation and Disclosures (Dec 2023)

HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (December 18, 2015).

HHSAR 352.239-73, Electronic and Information Technology Accessibility Notice (December 18, 2015)

HHSAR 352.239-74, Electronic and Information Technology Accessibility (December 18, 2015)

52.212-4(g), Invoice, is supplemented by the NIH Invoice and Payment Instructions (3/2023).

(xi) FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders–Commercial Products and Commercial Services (Nov 2024), applies to this acquisition

(xii) The offeror must complete and return FAR 52.204-24 and FAR 52.204-26 with its offer.

(xiii) Responses to this solicitation must include clear and convincing evidence of the offeror’s capability of fulfilling the requirement as it relates to the technical evaluation criteria. The price proposal must include the labor categories, an estimate of the number of hours required for each labor category, fully loaded fixed hourly rate or each labor category, breakdown and rationale for other direct costs or materials, and the total amount.

In addition the Unique Entity Identifier (UEI), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.

All responses must be received by December 13, 2024, 9:00 am, Eastern Standard Time and reference number 75N95025Q00076. Responses shall be submitted electronically to Kevin Alvarez, Contracting Officer, kevin.alvarez@nih.gov.

Fax responses will not be accepted.

(xiv) The name of the individual to contact for information regarding the solicitation:

Kevin Alvarez, Contracting Officer, kevin.alvarez@nih.gov.

Attachments:

1. FAR 52.212-5


2. Copy of FAR 52.204-24, to be completed and submitted by offeror


3. Copy of FAR 52.204-26, to be completed and submitted by offeror


4. Invoice and payment provisions

Attachments/Links