REQUEST FOR BID 26-038
Kitchen Renovation at East St. Louis Township
The City of East St. Louis is accepting sealed bids from qualified contractors for renovation of three commercial kitchen areas and one freezer room at the East St. Louis Township facility located at 6755 State Street, East St. Louis, Illinois 62203.
The project includes selective demolition, finishes, cabinetry, countertops, plumbing, electrical work, lighting, doors, ventilation, related repairs, and other improvements identified in the Request for Bid.
The base bid includes three interior grease interceptors, one serving each kitchen, and one exterior grease interceptor connected to the kitchen waste system.
The City encourages certified Minority Business Enterprises (MBEs), Women Business Enterprises (WBEs), and Business Enterprise Program (BEP) firms to submit bids in accordance with the terms and conditions of the RFB.
DATE ISSUED
September 17, 2026
MANDATORY PRE-BID MEETING
Thursday, September 24, 2026 at 11:00 AM
East St. Louis Township
6755 State Street
East St. Louis, IL 62203
Attendance at the pre-bid meeting is mandatory.
BID SUBMISSION DEADLINE
Thursday, October 1, 2026 at 10:00 AM
Late bids will not be considered.
SUBMISSION REQUIREMENTS
The complete original bid and eight copies must be submitted in a sealed package by the date and time stated above.
Submit bids to:
Debra Hamilton-Tidwell, City Clerk
Office of the City Clerk
301 River Park Drive, 1st Floor
East St. Louis, IL 62201
The outside of the sealed package should identify the solicitation as:
Kitchen Renovation RFB No. 26-038
REQUIRED BID DOCUMENTS
Each bid package must include, at a minimum:
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Copy of the RFB
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Proof of Commercial General Liability Insurance
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Disclosure Affidavit
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Vendor Information Request Form
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W-9
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List of all subcontractors, if any
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Fully completed Bid Sheet
BID DEPOSIT
Construction bids exceeding $10,000 require a bid deposit equal to five percent (5%) of the net bid.
The bid deposit must be provided as required in the RFB. The packet states that the City may waive this requirement when it is deemed to be in the best interest of the City.
PERFORMANCE BOND
The successful bidder on construction and capital improvement projects exceeding $10,000 must furnish a Performance Bond equal to one hundred percent (100%) of the total bid, subject to the terms and requirements contained in the RFB.
SCOPE OF WORK
The selected contractor will provide all labor, supervision, materials, equipment, delivery, permits, inspections, testing, cleanup, and incidentals required for the complete renovation of three kitchen areas and one freezer room at the East St. Louis Township facility.
Work includes, but is not limited to:
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Selective demolition and removal of existing materials
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Interior finishes
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Cabinetry and countertops
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Plumbing and plumbing fixtures
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Electrical work and lighting
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Doors and related hardware
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Ventilation and related mechanical work
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Interior and exterior grease interceptors and traps
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Restoration of disturbed surfaces
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Required inspections and closeout documentation
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Kitchen and freezer room renovation work identified in the RFB
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Related HVAC, accessory, finish, and door work
The contractor is responsible for coordinating shutdowns, access, deliveries, dust control, temporary protection, and coordination with the City and Township representatives.
Grease Interceptors
The base bid includes:
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One interior hydromechanical grease interceptor serving Kitchen 1
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One interior hydromechanical grease interceptor serving Kitchen 2
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One interior hydromechanical grease interceptor serving Kitchen 3
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One exterior grease interceptor serving the kitchen waste system
The contractor must verify fixture loads, piping configuration, elevations, utility conflicts, and required sizing prior to installation.
Inspections and Closeout
The contractor must provide notice before starting work, coordinate required inspections, and not conceal plumbing, electrical, or grease-interceptor work before required inspections are completed.
Closeout documentation includes final approvals, warranties, test records, maintenance information, record drawings, lien waivers, and final cleaning.
Defective or nonconforming work must be corrected at no additional cost to the City.
Performance Schedule
The contractor must submit a proposed construction schedule with the bid and be prepared to mobilize following contract execution and Notice to Proceed.
Work hours, facility access, shutdowns, and sequencing will be coordinated with the City and Township.
The bidder must also provide the proposed number of calendar days to substantial completion and final completion on the Bid Sheet.
Special Requirements
The RFB states that the project is subject to the City's Project Labor Agreement with Local 100.
Projects requiring labor from applicable trades must comply with the requirements described in the solicitation and contract documents.
Bid Evaluation
Bids will be evaluated according to the following criteria:
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Qualifications – up to 35 points
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Prior Work Product – up to 15 points
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Price – up to 50 points
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Section 3 – 5 points
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MBE/WBE – 5 points
The packet also identifies factors such as business qualifications, ability to complete projects similar to the proposed work, number of employees and field staff, recent references, minority- and women-owned business participation, capacity to complete the work within the required time, price, and cost control.
Questions
Questions regarding the City's bidding process should be directed to:
Tereyowna Martin, Director of Purchasing
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618-600-1919
The accompanying advertisement also identifies:
Ineater Fleming, Purchasing Manager
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618-600-4704
City Rights
The City reserves the right to reject any or all bids, request clarification or additional information, negotiate modifications where permitted, waive minor irregularities, and make an award in the best interest of the City, consistent with the terms of the RFB.
Complete Bid Documents
Download Complete RFB 26-038 – Kitchen Renovation at East St. Louis Township Bid Packet (PDF)
