Generator PM & Repair Services; ITB 016-026

Location:	Missouri
Posted:	May 19, 2026
Due:	Jun 9, 2026
Agency:	Liberty Public Schools
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Publication URL:	To access bid details, please log in.

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INVITATION TO BID

“ITB”

Notice is hereby given that the LIBERTY PUBLIC SCHOOL DISTRICT, LIBERTY, MISSOURI, requests

written, sealed bids on the items specified on the attached sheet(s).

DESCRIPTION OF BID ITEMS

DATE:

MAY 19, 2026

BID NUMBER:

ITB 016-026

BID TITLE:

GENERATOR PM & REPAIR SERVICES

BIDS MUST be received on or before TUESDAY, JUNE 9, 2026 AT 2:00 PM CST

BIDS MUST BE MAILED TO:

Rachel Naumann, Purchasing Manager

Liberty Public School District 53

1142 Southview Dr

Liberty, MO 64068

816-736-5293

All questions, requests for information or clarification pertaining to this bid must be submitted in writing to Rachel

Naumann @ Rachel.Naumann@lps53.org.

The District reserves the right to accept or reject all or any part of any quote/proposal/bid, to waive technicalities,

and to accept the offer that the District considers to be the most advantageous.

All supporting bid documents such as addenda, tabulation sheets, notices of action and/or notices of award will be posted

on the website the District’s website at https://www.lps53.org/Page/1563. It is the responsibility of the bidder to monitor

the website for all information regarding this bid or any upcoming bids/proposals.

The remainder of this page has been left blank intentionally.

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BID IDENTIFICATION LABEL

NOTICE TO ALL RESPONDENTS

For your convenience, the label below has been provided to properly identify your proposal submittal. Place your bid

in a sealed envelope, type or print company name and address in area provided below and affix the label on the outer

surface of the envelope or package.

The Liberty Public School District 53, Distribution Center (DC) is a controlled access building. All visitors are required

to use the phone at the front entrance to gain access. If you are hand delivering a proposal, notify the Purchasing

Department that you have a proposal to deliver via CALL button on the main entry vestibule keypad. A record of all

deliveries and delivery times will be documented in the Purchasing Department.

PLEASE FILL OUT THE LABEL BELOW AND ATTACH IT TO THE OUTSIDE OF YOUR REPLY

ENVELOPE.

DO NOT OPEN - SEALED BID - DO NOT OPEN

BID #: ITB 016-026, TITLE: GENERATOR PM & REPAIR SERVICES

BID DUE BY: TUESDAY, JUNE 9, 2024 at 2:00 PM CST

FROM:

_____________________________________________________

DELIVER TO:

LIBERTY PUBLIC SCHOOL DISTRICT

PURCHASING DEPARTMENT

ATTN: RACHEL NAUMANN

1142 SOUTHVIEW DR

LIBERTY, MO 64068

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BID INSTRUCTIONS

PURPOSE

The purpose of this ITB is to enter into an agreement with a qualified vendor to provide annual Generator Preventative

Maintenance (PM) and as-needed Repair Services for the Liberty Public School District.

CALENDAR OF EVENTS

Tuesday, May 19, 2026

Thursday, June 4, 2026

Tuesday, June 9, 2026

Tuesday, June 23, 2026

Wednesday, June 24, 2026

Bid Release Date

Question Deadline – 3:00 PM CST

Submittal of Bid Deadline - 2:00 PM CST

BOE Recommendation for Award

Vendor Award Notification

PRE-BID MEETING

A pre-bid meeting will not be scheduled for this bid opportunity. By submitting a bid, the bidder warrants that he/she

is fully satisfied that these specifications, as amended if applicable, accurately describe or indicate that all conditions,

site or otherwise, have been considered in determining the bid price(s). There will be no increase in the contract price

based upon a bidder’s misunderstanding or lack of knowledge about the intent of the solicitation. Site visits may be

set up to visit any or all sites in order to verify scope of services. Please contact Steve Aldrich, Director of Facilities

and Grounds, at 816-736-7090 or steve.aldrich@lps53.org to set up site visits.

CLARIFICATION DEADLINE

The Vendor is presumed to completely accept the Bid requirements as stated herein. Bidders having questions

concerning ITB terminology, general or specific conditions should submit them in writing to the Purchasing Manager

at Rachel.Naumann@lps53.org.

The Vendor must raise any questions regarding the Bid requirements no later than Thursday, June 4, 2026,

3:00 PM CST so that appropriate information may be researched and made available prior to the bid opening.

By submitting a bid, the bidder warrants that he/she is fully satisfied that these specifications, as amended if applicable,

accurately describe or indicate that all conditions, site or otherwise, have been taken into account in determining the

bid price(s). There will be no increase in the contract price based upon a bidder’s misunderstanding or lack of

knowledge about the intent of the solicitation. In addition, the vendor must list and outline, in their bid response, any

exceptions to the Bid requirements. The timeliness, nature and number of the exceptions taken by the Vendor are

among the factors that the District will consider in selecting the successful Vendor.

BONDING

A Payment Bond will be required from any vendor that submits a total bid proposal in excess of $50,000. The

undersigned Bidder agrees to furnish a Payment Bond in the amount of 100% of the total contract value prior to

execution of the formal service contract, agreement or issuance of an official district purchase order.

SPECIAL REQUIREMENTS

One original, unbound proposal clearly marked "Original." The complete Bid Response should be sealed in an

envelope or box for delivery to the Purchasing Office of Liberty Public Schools.

The District may occasionally submit more than one separately numbered proposal packet to you in a single envelope.

Please be aware that you must return separately numbered proposals to the District in separate envelopes. Multiple

options within the same proposal may, however, be submitted together.

ADDENDA

All changes, additions, and/or clarifications in connection with this Bid will be issued by the Purchasing Office in the

form of a written addendum. Acknowledgement of receipt of each addendum must be submitted on the Bid Response

Form. Verbal responses and/or representations shall not be binding.

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BID CONTENTS AND SUBMISSION

Bids shall include the following information:

A. A completed Bid Response Form, found on pages 25-26 of this Invitation to Bid.

B. A completed list of References, found on page 24 of this Invitation to Bid.

Vendors must use the Bid Response Form provided for the purpose of submitting quotes and must acknowledge any

addenda, give the unit price, extend totals, references, and sign the response form as required in each specific instance.

Vendors can find a copy of the District Services Contract included on pages 7-18. The contract is for reference only

and is not required for bid submission; a signed contract with all required forms will be required only of the awarded

Vendor. If the Vendor does not care to quote, we request that the No Bid Response Form be returned and the reason

noted.

EVALUATION

In evaluating any aspect of the Response, the District may consider previous dealings with the Vendor, references

from the Vendor’s customers, inspections of other Supplies, Equipment or Services provided by the Vendor, and any

other information the District obtains regarding the Vendor, or that the District deems relevant.

1. Responsive responses from Vendors will be evaluated on the basis of criteria that include the following:

a. Overall cost to the District, whether direct or indirect.

b. Delivery and/or lead-time required for receipt of goods/services.

c. Completed required forms and ability to meet the requirements of the attached service contract.

2. The timeliness, nature and number of any exceptions taken by the Vendor to the Bid will be considered by the

District in evaluating a Response. Any one of these criteria alone, or in combination, may provide a basis for

not accepting the Vendor’s Response.

3. A responsible vendor is one who, in the opinion of the District, possesses the skill, experience, ability,

integrity, financial and other resources necessary for providing the supplies, equipment, and/or services. In

evaluating a Vendor’s responsibility, or in evaluating any other aspect of the Response, the District may

consider previous dealing with the District, references from the Vendor’s customers, inspections of other

supplies, equipment, and/or services supplied by the vendor, and may other information the District obtains

regarding the Vendor or that the District deems relevant.

TIME OF COMPLETION

Semi-annual PM visits will be required on each piece of equipment in the Summer (July) and Winter (December). As-

needed repair services on generator equipment may be initiated by the District anytime during the contract term.

TERM OF CONTRACT

The contract term will be for one (1) year starting on July 1, 2026. The contract will be renewable after the first year

for four (4) additional one (1) year terms contingent upon owner satisfaction and funding availability.

BID EXPIRATION

All bids shall be considered as firm for a period of sixty (60) calendar days, commencing the date and time of the bid

closing and expiring at 3:00 PM CST of the last day. Please note on the any deviations to this requirement.

DISTRICT OPTION

Select more than one successful Bidder based on price break(s).

During the term of this Bid, the District reserves the right to purchase, from the accepted Bidder,

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additional products, equipment or services at the herein proposed Bid price.

The District does not guarantee that any minimum quantity will be purchased from the successful Bidder during the

term of this Bid.

BID DELIVERY

The proposal/bid contents and any modifications shall be returned in a sealed envelope addressed to the Purchasing

Department, Distribution Center, 1142 Southview Dr, Liberty, MO, 64068. The Bid number and Bid Opening date

shall be shown on the face of the envelope, and must be labeled with the vendor’s name. Facsimile telegraph

Bids will not be considered. Bids may be modified if sent in a sealed envelope, marked “Revised Bid”, and be in the

possession of the Purchasing Director by the Bid opening date and time. All prospective Bidders will utilize the

attached Bid Form.

Any bid proposal(s) delivered prior to the bid proposal due date must be delivered between the operational

hours of 8:00 AM and 3:00 PM CST, Monday through Friday. This excludes major holidays. This is to ensure

that Purchasing Department staff is on hand and available to accept bid proposals prior to the official due date and

time.

BID REJECTION

The District reserves the right to accept or reject all or any part of any quote, to waive technicalities, and to accept

the offer that the District considers to be the most advantageous.

ACCEPTANCE OF BIDS:

The District reserves the right to accept the Bid that, in its judgment, is the lowest and/or best Bid.

The delivery date(s) or dates when work will start shall be stated in definite terms, as they will be taken into

consideration when making the award.

LATE BIDS

Bids received after the date and time of the Bid opening stated herein shall not be considered and will be returned

unopened.

MISTAKE IN BIDS

If the respondent discovers a mistake in Bid prior to the date and time specified for the Bid opening, he or she may

correct the mistake by modifying or withdrawing the Bid. If the apparent low and best Bidder discovers a mistake in

Bid of a serious and significant nature which is unfavorable to him or her prior to the issuance of a purchase order or

a contract, he or she may request consideration be given to modifying the Bid if he or she remains the lowest Bidder

or to withdrawing the Bid if the result of the correction of the mistake makes another Bidder lowest and best Bidder.

The mistake must be evident and provable. A mistake in Bid cannot be considered once a purchase order or contract

is issued.

NEGOTIATION

A. The District reserves the right to award a contract based on the initial Responses received, without engaging

in discussions or negotiations. Accordingly, a Vendor should submit its initial Bid on the most favorable terms

possible to the District. However, should only one Bid be received by the District, the District may, but is not

obligated to, conduct negotiations with this vendor whose Response, in the opinion of the District, is

competitive or may best meet the needs of the District.

B. The District may, but is not obligated to, seek clarification of a Response submitted by a Vendor.

C. If the District chooses to negotiate, negotiation may involve any issue bearing on the Response and may take

place after submission of Response and before an award is made. The District reserves the right to follow

negotiations with a request for submission of a best and final Response.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Generator PM & Repair Services; ITB 016-026

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See also