RFQ NO. 26-10 Autumn Road Culvert Replacement

Location:	Texas
Posted:	Feb 5, 2026
Due:	Feb 24, 2026
Agency:	City of Huntsville
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	26-10
Publication URL:	To access bid details, please log in.

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City of Huntsville

1220 11th Street

Huntsville, Texas 77340

Lucy Gonzalez, Procurement Manager

Phone: 936-291-5495

Email: purchasing@huntsvilletx.gov

REQUEST FOR QUALIFICATIONS (RFQ) NO. 26-10

“Autumn Road Culvert Replacement”

RETURN SEALED RFQ:

City of Huntsville

City Secretary

c/o Purchasing Department

Service Center

448 State Highway 75 North

Huntsville, Texas 77320

Sealed solicitations shall be received no later than:

2:00P.M., Central Time

February 24, 2026

MARK ENVELOPE: “Solicitation Packet 26-10”

ALL PAGES MUST BE INITIALED AND RETURNED, IF

NOT BID MAY BE REJECTED.

Table of Contents

Tentative Schedule of Events ......................................................................................................................... 2

Introduction..................................................................................................................................................... 2

General Instructions........................................................................................................................................3

Responses ................................................................................................................................................... 3

Information ................................................................................................................................................. 3

Termination of Contract ............................................................................................................................. 3

Special Terms & Conditions.......................................................................................................................4

Preparation of RFQ.....................................................................................................................................4

Written Modification .................................................................................................................................. 4

Qualification of Respondents ..................................................................................................................... 4

Addenda & Interpretations ......................................................................................................................... 4

Laws and Regulations ................................................................................................................................. 5

Obligation of Respondent ........................................................................................................................... 5

Required Forms .......................................................................................................................................... 5

RFQ Tabulation .......................................................................................................................................... 5

Project Description and Goal .......................................................................................................................... 5

Scope of Work ................................................................................................................................................ 5

Submittal Requirements..................................................................................................................................6

Evaluation Criteria..........................................................................................................................................8

Proposal Format and Submission Instructions ............................................................................................... 8

Requirements for Proposal ............................................................................................................................. 8

Selection and Award ..................................................................................................................................... 9

Safety Standards & Accident Prevention ................................................................................................. 10

Insurance Requirements................................................................................................................................10

Required Forms ............................................................................................................................................ 12

Conflict of Interest .................................................................................................................................... 12

Certificate of Interested Parties Form 1295..............................................................................................14

Bid # 26-10 Page 1 of 30 Firm Name:___________________________ Initials:________

Israel Verification Form ........................................................................................................................... 16

Iran, Sudan and Foreign Terrorist Organizations Verification Form ....................................................... 17

Firearm Verification Form........................................................................................................................18

Prohibition of Contracts Discriminating Against Energy, & Energy Company Boycott Verification

Form.......................................................................................................................................................... 19

Critical Infrastructure Verification Form..................................................................................................20

Texas Public Information Act Verification Form.....................................................................................21

References................................................................................................................................................. 22

Non-Collusion Affidavit ........................................................................................................................... 23

Bid Term & Conditions ................................................................................................................................ 24

No-Response Statement ................................................................................................................................ 29

Respondents Information..............................................................................................................................30

Tentative Schedule of Events

The anticipated schedule for this solicitation is as follows. The City reserves the right to modify these

dates as necessary.

February 5, 2026 – Release RFQ

February 7 and February 14, 2026 - Legal Advertisement

February 16, 2026 – Questions Due to the Procurement Manager

February 18, 2026 – Final Addendum Posted

February 24, 2026 at 2:00 P.M. – Public Opening

February 25 – February 27, 2026 – Interviews with Selected Respondents

March 2026 – Award Preparation

Introduction

The City of Huntsville, Texas (“City”) is seeking qualified engineering firms to develop design plans and

specifications for a drainage improvement project at 3391 Autumn Road (Spring Lake Water Plant). This

project is funded by a grant from the Texas General Land Office (GLO) under the Regional Mitigation

Program (RMP) and the procurement will be conducted in accordance with GLO and HUD requirements

for federally funded projects. The City intends to select an engineering firm through this Request for

Qualifications (RFQ) based on demonstrated competence and qualifications (no cost proposal required),

with the goal of mitigating flooding and erosion issues in the project area through proper design of culvert

and channel improvements.

The City recognizes and values the time and resources required to prepare a Statement of Qualifications.

We encourage interested firms to notify us if any part of this RFQ presents unnecessary barriers or unclear

requirements. Our intent is to foster open competition and to ensure a fair and accessible process for all

eligible providers.

Bid # 26-10 Page 2 of 30 Firm Name:____________________________ Initials:________

General Instructions

RFQ packets must be delivered in a sealed envelope to:

The City of Huntsville

Attention of City Secretary

c/o Purchasing Department

City of Huntsville Service Center

448 State Highway 75 North

Huntsville, Texas 77320

Solicitation Packets must be received by

February 24, 2026 at 2:00 P.M. Central Time

Submissions must be sealed in an opaque envelope clearly marked “RFQ Packet NO. 26-10 Autumn Road

Drainage Project Engineering Services.” It is the sole responsibility of the respondent to ensure the packet

is received at the designated location before the deadline.

Late submissions—those received after 2:00 P.M. Central Time on February 24, 2026—will not be

considered and will be returned unopened if properly marked.

A public reading of all timely responses will be held at the submission deadline at the City of Huntsville

Service Center, 448 State Highway 75 North, Huntsville, Texas. All interested parties are invited to

attend.

All questions concerning the RFQ should be directed to the Procurement Manager, Lucy Gonzalez, via email

at purchasing@huntsvilletx.gov.

Responses

Respondents submitting a response do so entirely at their expense. The City has no expressed or implied

obligation to reimburse any individual or firm for any costs incurred in preparing or submitting an RFQ,

providing additional information when requested, or participating in any selection interviews.

Information

Details on which commodities and services we purchase or have for sale are available from the Purchasing

Department. You may register on the City’s vendor management program at www.huntsvilletx.gov/bids to

receive notice of bid opportunities. Additionally, you may register at www.publicpurchase.com.

Termination of Contract

The City or the Firm shall have the right to cancel at any time for any reason on thirty (30) days written

notice. The City of Huntsville reserves the right to terminate this agreement if, in the opinion of the City of

Huntsville, the successful firm’s performance is not acceptable or if the deliveries and servicing of any

resulting contract do not conform to the requirements detailed herein. If, through any cause, the firm fails to

fulfill its obligations, or if the firm violates any of the agreements of this solicitation and/or awarded contract,

the City has the right to terminate by giving the successful respondent thirty (30) calendar days written

notice. During the thirty-day notification period, the City reserves the right to contact and award to other

firms. The vendor will be compensated for the satisfactory deliveries performed before the termination date.

Contract may be terminated immediately should there be any illegal or unprofessional activities, alleged or

otherwise, occurring or suspected of occurring.

Bid # 26-10 Page 3 of 30 Firm Name:____________________________ Initials:________

Special Terms & Conditions

It is understood that the City of Huntsville, Texas reserves the right to reject any or all products, services

and/or qualifications for any or all products and/or services covered in this RFQ and to waive informalities

or defects in a RFQ or to accept such qualifications as it shall deem to be in the best interests of the City of

Huntsville. The City of Huntsville may reject an RFQ for any omission of requested forms, not limited to

the following: insurance, collusion affidavit, respondent information, conflict of interest, and/or signed RFQ

document. If less than three RFQ responses are received, the City of Huntsville reserves the right to extend

the opening date as it deems to be in the best interest of the City. Each elected respondent will receive an

engagement letter per the awarded contract. The City of Huntsville has the sole last and final determination

to determine award.

Preparation of RFQ

Each Statement of Qualifications packet must be submitted using the prescribed form. The respondent must

initial each page of the City of Huntsville RFQ. If the Statement of Qualifications is submitted by a

partnership or corporation, the name and address of the partnership or corporation must be shown, together

with the name and address of the partners or corporate officers. Statements of Qualifications submitted by a

partnership must be signed by one of the partners. Statements of Qualifications submitted by a corporation

must be signed by one of the corporate officials having, under the corporate structure, the power to act in

this capacity, and the corporate seal must be affixed to the Statement. Statements of Qualifications submitted

by a sole proprietorship must be signed by the proprietor.

Written Modification

Any respondent may modify their response by letter, or other written communication at any time prior to

the scheduled closing time for receipt of Statement of Qualifications, provided such written communication

is received by the City prior to the closing time and provided further, the City is satisfied that the written

modification bears the signature of the respondent. The written communication should not reveal any price

but should provide the addition, subtraction, or other modification so that the final terms will not be known

by the City until the sealed response is opened. It is the responsibility of the respondent to ensure the

modification was received by the City.

Qualification of Respondents

No prequalification of respondents is required. Before award of any contract can be approved, however, the

City shall be satisfied that the respondent involved: (1) maintains a permanent place of business, (2) has

adequate personnel and equipment to do the work properly and expeditiously, (3) has a suitable financial

status to meet obligations incident to the work, (4) has appropriate technical experience, and (5) can submit

a satisfactory performance record. The City of Huntsville has the final and sole decision to determine

qualifications.

Addenda & Interpretations

No interpretation of the meaning of the specifications of the RFQ will be made to any respondent orally.

Every question or request for interpretation concerning this RFQ shall be directed to the Procurement

Manager, Lucy Gonzalez, in writing via e-mail at purchasing@huntsvilletx.gov or sent via mail addressed

to the Purchasing Department at 448 SH 75 North, Huntsville, Texas 77320. All questions or requests for

interpretation must be received by February 16, 2026 @ 5:00 P.M. as addressed above. All questions or

requests for interpretation concerning the solicitation received after February 16, 2026 @ 5:00 P.M. will

be considered void and unacceptable.

A written addendum will be issued as a response and will be posted on or before February 18, 2026 @ 5:00

P.M. on the City of Huntsville website, Public Purchase website, and Electronic State Business Daily

website. All addenda so issued shall become part of the contract documents, and receipt thereof shall be

Bid # 26-10 Page 4 of 30 Firm Name:____________________________ Initials:________

acknowledged in the space provided in the RFQ proposal. It is the responsibility of the respondent to verify

all addenda and interpretations.

Laws and Regulations

The respondent’s attention is directed to the fact that all applicable Federal and State laws, municipal

ordinances, and the rules and regulations of all authorities having jurisdiction over the requested services

and this solicitation shall apply to the award throughout, and they will be deemed to be included in the

contract the same as though herein written out in full.

Obligation of Respondent

At the time of the opening of the Statements of Qualifications, each respondent will be presumed to have

become familiar with the solicitation documents (including all addenda). The failure or omission of any

respondent to examine any form, instrument, or document shall in no way relieve any respondent from any

obligation with respect to their Statement of Qualifications.

Required Forms

Each respondent will be required to complete the RFQ packet, including the forms in the Required Forms

section. Where applicable, the respondent may complete the No Response Statement and/or the

Question/Response Form, if provided.

RFQ Tabulation

To obtain RFQ tabulation results, please log on to our website at

http://www.huntsvilletx.gov/business/bids_and_RFQs/bid_tabulations/. If you have any other questions,

please contact the Procurement Manager, Lucy Gonzalez at (936) 291-5495 or e-mail

purchasing@huntsvilletx.gov.

Project Description and Goal

The project involves the replacement of an existing 75-inch diameter railroad tank car culvert (an old railcar

with ends removed) under Autumn Road, near its intersection with Summer Lane, that carries Spring Lake’s

outflow. This existing improvised culvert is undersized and misaligned with the downstream creek channel,

causing frequent overflow flooding at the Spring Lake Water Plant and severe erosion on downstream

properties. The project will design and implement a properly sized concrete box culvert to replace the railcar

culvert, aligning it with the downstream channel to improve flow conveyance.

The primary goal is to mitigate flooding and drainage issues in the Spring Lake area by increasing the

capacity of the Autumn Road crossing and improving the efficiency of the drainage channel. Replacing the

undersized culvert with a new concrete structure (sized to match the upstream flow and downstream channel)

will alleviate flood risk to the water plant and nearby properties and address erosion caused by misaligned

flow. This will enhance public safety and infrastructure resilience, and ensure the improvements are long-

term and compliant with all state and federal requirements tied to the GLO funding.

Scope of Work

The City is seeking engineering design services for the above-described drainage project. The firm

selected will be expected to perform all tasks necessary to produce biddable construction plans and

specifications for the culvert replacement and to assist the City in meeting all GLO grant requirements. At

a minimum, the scope of services shall include:

Site Investigation & Analysis

Bid # 26-10 Page 5 of 30 Firm Name:____________________________ Initials:________

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	26-10
Bid Title:	RFQ NO. 26-10 Autumn Road Culvert Replacement
Category:	City Solicitations
Status:	Open

RFQ NO. 26-10 Autumn Road Culvert Replacement

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See also