Old Town Hall Phase II Request for Qualifications

Michiel Wackers, Director | Department of Economic and Community Development
A 5200 Dover Center Road | North Olmsted, Ohio 44070 P 440-716-4118 F 440-777-5889
September 16,2026
Request for Qualifications
Architectural Services for Old Town Hall Rehabilitation-Phase 2
1. PROJECT DESCRIPTION
The City of North Olmsted is requesting submission of statement of
qualifications from firms interested in providing full architectural planning
and design services to the City for phase two first floor renovation of the Old
Town Hall structure. The City intends to select a firm to provide services for
project construction to commence in Spring of 2027. The Old Town Hall
building is located at 5186 Dover Center Road in North Olmsted, OH.
This request for statements of qualification is to engage an architectural firm
with a minimum of ten years preservation architecture experience to
complete a comprehensive 1st floor rehabilitation and retrofit.
Candidates must meet the criteria Secretary of the Interior Professional
Qualification Standards for Architectural History as the plans, specifications,
and reports must meet the Secretary of the Interior Standards & Guidelines
for Archeology & Historic Preservation as required.
Section 112 of the National Historic Preservation Act and the Section 106
regulations, at 800.2(a)(1), require agencies responsible for protecting
historic properties to ensure that all actions taken by their employees or
contractors meet professional standards as determined by the Secretary of
the Interior.
2. SCOPE OF SERVICES
Plans should be developed utilizing the existing 2025 Architectural
Assessment Reuse Plan and scope and costs should consider the
following:
1

I. Plans should include appropriate demolition, new construction, new
finishes and preservation of intact finishes, flooring assessment and
refinishing recommendations.
II. Mechanical, Electrical and Plumbing should be included for the main
floor rebuild to include symbols and legends, notes, equipment
schedules, demolition plans, mechanical, electrical and plumbing
plans, ventilation and exhaust plans, hot and cold water, natural gas,
new lighting and switches where applicable.
III. Construction administration: contractor prebid meeting, verifying
schedule conforms to contract schedule, receive and review pay
apps, receive and process shop drawings, receive and process RFI's,
document and control change order items, id specs, onsite
representation, appropriate number of hours of CA, closeout work
including punch list items.
IV. Interior Design Services: a project overview and scope of work,
detailed cost and fee breakdown, and visual design concepts while
preserving and complementing historic finishes.
V. Opinion of Probable Cost
3. PROPOSAL REQUIREMENTS
a. Each Firm's SOQ must be consecutively numbered on each page and
include the following information, using the following outline structure,
except as may be otherwise directed. The Firms' SOQ shall be no more
than seventy-five (75) pages, 812" x 11" paper, double-sided, inclusive of
resumes, forms, and pictures, and tabbed according to the numbering
system reflected below. Please provide the City with an SOQ that
includes the following:
i. Content of Statement of Qualifications. Firm's statements of
qualifications must be concise, well organized, and demonstrate
Firm's qualifications, and shall be formatted as outlined below.
ii. Letter of Interest. A dated Letter of Interest must be submitted,
including the legal name of the Firm(s), address, telephone, emails,
and the name, title, and signature of the person(s) authorized to
submit the SOQ on behalf of the Firm. The Letter of Interest should

provide a brief statement of Firm's experience indicating the unique
background and qualities of the Firm, its personnel and its sub
consultants. Provide information that provides evidence making the
Firm a good fit for work in the City.
iii. Table of Contents. A table of contents of the material contained in the
SOQ should follow the letter of interest.
iv. Executive Summary. The executive summary should contain an
outline of Firm's approach, along with a brief summary of Firm's
qualifications.
v. Personnel and References. Include credentials of key personnel who
would be assigned to the project with the City. Indicate who would
serve as the primary architect. Define the role of each other team
member and outline his or her proposed responsibilities on City
projects. Assigned personnel shall not be replaced without the City's
concurrence. Identify past municipal and/or institutional projects
each individual has worked on and their role on those projects.
Provide references, including names of key municipal personnel and
phone numbers with whom they have worked. A minimum of five (5)
references shall be included.
vi. Technical Consultants. Provide information on engineering and
technical consultants you would likely work with on the project
vii. Project Experience. Demonstrate that the firm has the professional
capability and resources that can facilitate and oversee the planning,
design, bidding, construction administration, and occupancy of
potential City projects with specific emphasis on delivering projects
on time and within the project budget.
b. Firm Information - Provide a comprehensive description of the
architectural design services offered by Firm. The description should
include the following:
i. Provide a brief history of Firm, and, if a joint venture, of each
participating Firm. Identify legal form, ownership, and senior officials
of company (ies). Describe number of years in business and types of
business conducted.

ii. Describe Firm's philosophy and how Firm intends to work with the
City administration officials to perform the Services, including,
facilities director to respond to the unique challenges of the building.
iii. Include resumes of key personnel who would be performing Services
for the City. Specifically, define the role of each person and outline his
or her individual experience and responsibilities. Indicate personnel
who will serve as primary contact(s) for the City. Indicate Firm and
personnel's availability to provide the Services. Provide list of Firm's
subcontracts, resume(s) are not required.
iv. Provide a statement of Firm's financial resources and insurance
coverage. Include a certified financial report, or other documentation
demonstrating the firm's financial resources and stability.
v. Provide a statement of ALL claim(s) filed against Firm in the past five
(5) years. Briefly indicate the nature of the claim and the resolution, if
any, of the claim(s).
vi. Include letters of reference or testimonials, if available. Firm should
limit letters of references or testimonials to no more than five (5).
vii. Indicate ongoing commitment to professional education of staff, total
number of permanent employees, and any other data that may assist
the Selection Committee in understanding Firm's qualifications and
expertise.
c. Prior Relevant Experience.
i. Describe your firm's approach to quality control/assurance
procedures, including coordination of design disciplines.
ii. Describe your firm's experience with construction cost reduction/
value engineering measures including how Firm intends to assist City in
meeting established Project budgets and in prioritizing Project
construction to meet budget.
iii. How does your firm approach preservation, modernization/retrofitting
projects compared to new construction projects?
iv. Identify established methods and approaches utilized by your firm to
successfully meet completion deadlines, and provide examples
demonstrating effective use of stated methods and approaches.

v. Discuss the Firm's ability to meet construction schedules for projects
with very tight timetables, Firm's schedule management procedures,
and how the Firm has successfully handled potential delays both for
the contract documents and for field changes.
vi. Identify relevant preservation/rehabilitation projects performed by
Firm in the past five (3) years. Identify the projects that best describe
your company, highlighting a range of price and projects. Include the
following information for each project:
1. Name of project and municipality or government entity
2. Name of project architect,
3. Scope of project,
4. Contact person and telephone number for owner of the
project
5. Firm person in charge of each project
6. Dollar value of each project
7. Original construction budget and final construction cost, and
d. Additional Data. Provide additional information about the Firm as it may
relate to Firm's SOQ. This can include letters of reference or testimonials.
e. Conflicts of Interest. If applicable, provide a statement of any recent,
current, or anticipated contractual obligations that relate in any way to
similar work, the Project, or the District that may have a potential to
conflict with Firm's ability to provide the Services described herein to the
City. Firms cannot submit, propose, bid, contract, sub-contract, consult,
or have any other economic interests in the Project to which the Firm
may provide Services.
f. Budget: Include an estimated budget for services required for the
completion of this work, including a detailed listing of the cost for each
activity/task referenced herein, and any other costs (such as travel costs,
materials and additional City-requested meetings) that may be required
to complete the project. This should include a design fee and any
applicable fees.
4. Project Schedule: Provide a project timeline/schedule detailing tasks to be
performed and date of completion. The tentative schedule and target milestone

dates are as follows (excludes meetings to be scheduled in coordination with the
selected firm):
September 16, 2026: RFQ is issued.
September 21-September 25, 2026: Pre-submission meeting and site visit
November 13, 2026: Submission deadline
November 20, 2026: Selection committee to recommend contract.
January 4, 2027: Board of Control meeting
By January 8th: Notice to Proceed.
February 20, 2027: Architectural drawings and Design Options Plans due.
March 12, 2027: Full Plans due.
5. PROJECT COORDINATION
Stephen Holowicki, Economic & Community Development Coordinator, will
be the overall project coordinator for this project. All inquiries relating to
this request shall be addressed to:
Stephen Holowicki, Economic & Community Development Coordinator
City of North Olmsted
5200 Dover Center Road
North Olmsted, OH 44070
holowickis@north-olmsted.com
6. SUBMITTAL DATE AND LOCATION
Respondents must submit (1) HARD COPY PROPOSAL and one USB thumb
drive containing the PDF File to the attention of Stephen Holowicki,
Economic and Community Development Coordinator at the above address.
Proposals must be received by the Economic and Community Development
department by 4:00 p.m., on Friday, November 13, 2026. Late proposals will
not be accepted.

7. CONSIDERATION OF PROPOSALS
a. The City does not obligate itself to accept any proposal.
b. The City reserves the right to reject any and all proposals and will have no
liability whatsoever to any Proposer whose proposal is not accepted.
c. Any assumptions made by the Proposer in preparing the proposal must be
listed separately and attached to the proposal in writing.
d. Acceptance of a proposal will not constitute an agreement between the
Proposer and the City. Any proposal will not be binding on the City unless
and until an Agreement covering all conditions and provisions of the Design
Services has been reduced to writing, executed by both the successful
Proposer and the City.
8. METHOD OF SELECTION AND AWARD
Pursuant to section 112.07 if the Codified Ordinances of the City of North
Olmsted the following process will be used to select the most qualified firm.
a. Following completion of the time period for receipt of RFQ, the selection
committee established by the director of Economic and Community
Development pursuant to Section 112.04 above will evaluate all SOQs timely
received based upon the evaluation criteria specified above. On the basis of
these evaluations, the selection committee will select three (3) or more of
the highest qualified firms for further consideration.
b. If the committee has received less than three (3) SOQs for evaluation, or
determines that fewer than three (3) firms are qualified to perform the
required personal services, then the committee may select less than three (3)
firms for further consideration.

c. The selection committee will rank all remaining firms based upon the quality
and feasibility of their proposals, including any authorized revisions. The
Director of Economic and Community Development, on behalf of the
selection committee and the City of North Olmsted, will identify the highest
rated and ranked firm and determine the terms and conditions of the
proposed personal services contract, including the compensation to be paid
by the City to the firm.
d. Upon review of the proposals, the City may choose to conduct interviews
with the top ranked firm(s).