RFP- Credit Card Services

The Burke County Board of Commissioners (County) is seeking proposals from qualified financial institutions to provide a Credit Card for official County use, primarily for employee travel, training, and limited operational expenses. The selected proposer shall provide a corporate credit card designated for use by the Board of Commissioners. The County Manager will serve as the responsible official for the account; however, the card arrangement must not impact or appear on the County Manager's personal credit history in any way. The account must have a fixed credit limit of exactly $25,000, with no option or provision to increase the limit. The County also requires the ability to establish transaction limits for individual purchases or users. Monthly billing terms should allow payments to be due within 45 to 60 days following the statement date. Alternatively, invoices may be made available online immediately, provided they carry a 30-day payment due date. At this time, Burke County is not interested in implementing a purchasing card (P-card) system.

Proposals must also include details regarding required program features. Vendors shall provide online banking access through a secure web-based portal that allows authorized users to view transactions in real time or near real time, as well as access monthly statements and supporting documentation. The program must support electronic payment capabilities through an online banking platform using ACH or an equivalent method, although Burke County prefers to make payments via ACH rather than through an online payment portal. Proposals should clearly describe payment timing and processing procedures. In addition, the program must include fraud protection and zero-liability coverage. The selected proposer must also be able to issue multiple physical cards tied to a single account, all sharing the same card number and account name, with a minimum of three cards available. See attached document for full requirements.