Upfitting (4) Polk PD Vehicles

POLK COUNTY GOVERNMENT
P. O. BOX 268
CEDARTOWN, GA 30125
(770) 749-2100
REQUEST FOR BIDS
Date Issued: August 26, 2026
POLK COUNTY GOVERNMENT IS ACCEPTING SEALED BIDS FROM EXPERIENCED AND QUALIFIED
CONTRACTORS FOR UPFITTING FOUR (4) LAW ENFORCEMENT VEHICLES WITH POLICE EQUIPMENT. A
CONTRACT WILL BE AWARDED TO THE CONTRACTOR WHOSE BID BEST SATISFIES THE REQUIREMENTS FOR
THIS REQUEST AND BEST SERVES THE INTEREST OF POLK COUNTY. SEALED BIDS WILL BE ACCEPTED UNTIL
10:00AM EST ON WEDNESDAY, SEPTEMBER 16, 2026, IN THE COMMISSIONERS OFFICE LOCATED AT 216
MAIN STREET IN CEDARTOWN, GA 30125.
Copies of proposal documents may be obtained from the Polk County Administration Office located at 216
Main Street, Cedartown, Georgia 30125. Requests for documents should be filed promptly with Polk County.
Proposal documents are also available on the Polk County Website: polkga.org.
No bid may be withdrawn for a period of 90 days after the proposal deadline for submission.
Polk County Government reserves the right to a) reject any or all proposals or to make no award, b) require
modifications to initial proposals, or c) to make partial or multiple awards. The County further reserves the right
to excuse technical defects in a proposal and/or informalities when, in its sole discretion, such excuse is in the
best interest of the County.
PROPOSAL PACKAGE MUST BE RETURNED IN SEALED ENVELOPE
AND CLEARLY MARKED
REQUEST FOR BIDS
UPFITTING (4) POLK PD VEHICLES
SEPTEMBER 16, 2026 AT 10:00AM

Request for Bid - Upfitting (4) Polk PD Vehicles
POLK COUNTY GEORGIA
PROPOSAL TERMS AND CONDITIONS
REQUEST FOR BIDS (RFB)
GENERAL CONDITIONS AND CLAUSES
1 CHANGES: No change will be made to this RFB except by written modification by the County. Requests for
interpretation or changes must be in writing, directed to the Polk County Police Chief, Kiki Evans, and received
at least (5) Five Calendar Days prior to the time set for opening of the bids. Email: kevans@polkga.org
2 LIABILITY: The County is not liable for any cost incurred in the preparation of the proposal. Nor is the
County responsible for costs or damages incurred by Respondents, member(s), partners, subcontractors or
other interested parties in connection with the RFB process, including but not limited to costs associated
with participating in any conferences, site visits, product/system demonstrations, oral presentations or
negotiations. The County shall not be bound by any information provided unless reduced to writing and
distributed as a written addendum.
3 BID ACCEPTANCE TIME: Proposals requiring acceptance by the County in less than 90 calendar days could be
rejected.
4 BID IDENTIFICATION: All Proposals submitted as a result of this RFB must be returned in a sealed envelope
with the following information in the lower left-hand corner of the envelope:
REQUEST FOR BIDS
UPFITTING (4) POLK PD VEHICLES
SEPTEMBER 16, 2026 AT 10:00AM
5 BID SUBMISSION FORMAT: Bids should be bound or stapled whereby county staff can easily make
additional copies. Pages should be 8 12" X 11" in size with larger sheets folded to fit within bindings. The
proposal should be ordered in the following format:
Request for Bids
Vendor's Proposal
All Forms in Attachment "A"
Proof of Liability Insurance as Required Herein
6 WITHDRAWAL OF BIDS: Bids may be withdrawn by written request only, if the request is received prior to
the deadline for submittals. Negligence on the part of a Contractor during the preparation of a proposal
establishes no right of withdrawal or modification of a proposal after a proposal has been accepted. No
proposal may be withdrawn for a period of 90 days after the deadline for proposal submittals.
7 CLARIFICATION OF BIDS: The County reserves the right to seek clarification of any point in a respondent's
proposal, or to obtain additional information.
8 DISQUALIFICATION: Bids may be disqualified for: a) receipt of the bid by the County past the stated
deadline; b) any irregularities; c) unbalanced unit price or extensions; d) unbalanced value of any items; e)

Request for Bid - Upfitting (4) Polk PD Vehicles
failure to comply with any requirement of this RFB. If in the opinion of the Polk County Board of
Commissioners, the Contractor is not in a position to fulfill the contract, the proposal may be disqualified.
The County reserves the right to waive any minor informality or irregularities.
9 AWARD OF CONTRACT: An award will be made based upon the proposal that best conforms to this RFB and
best serves the interest of the County. The County reserves the right to a) reject any or all proposals or to
make no award, b) require modifications to initial proposals, or c) to make partial or multiple awards. The
County further reserves the right to excuse technical defects in a proposal and/or informalities when, in its
sole discretion, such excuse is in the best interest of the County. A binding contract must be signed by both
parties prior to providing services.
A Contractor, by accepting a contract, attests that it is in compliance with the Nondiscrimination Clause
contained in Section 202 of Executive Order 11246, as amended, relative to equal employment opportunity for
all persons without regard to race, color, religion, sex, or national origin, and the implementing rules and
prescribed by the Secretary of Labor, which is incorporated herein by reference.
10 EXCEPTIONS TO SPECIFICATIONS: Any award resulting from this RFB shall bind a Contractor to all Terms,
Conditions, and Specifications set forth in this RFB. Contractors whose bids do not conform should so note on
either a separate page or in the Proposal. While the County reserves the right to make an award based upon a
nonconforming proposal, when in the best interest of the County, such awards will not be readily made, and
Contractors are urged to conform to the greatest extent possible. No exceptions will be considered to have
been taken unless it is properly set out as provided above. No exception will be deemed to have been taken by
the County unless incorporated in an award resulting from this RFP and so stated.
11 BID RESULTS: Interested parties may request, in writing, a summary of the proposals by sending a self
addressed, stamped envelope with their request to the Polk County Board of Commissioners, P.O. Box 268,
Cedartown, Georgia 30125, or by emailing the Administration Office, attention County Clerk.
12 INCLUSION: All items and/or services standard, expected, necessary, and/or routine to such services as this
and not actually stated in this RFB will be the responsibility of the contractor to provide at no additional cost to
the County unless so stated on the Contractor's proposal as additional cost items and accepted by the County
at the time of the award and/or contract.
13 REGULATORY AGENCIES: Contractor will be responsible for obtaining all required permits or license required
by regulatory agencies of the City, County, State, or Federal Governments. Further, the contractor will be
responsible for meeting all requirements of any regulation(s) or guideline(s) of any of the said Governments or
any independent agency recognized by said Governments as publisher of any such regulation(s) or guideline(s).
14 INDEPENDENT CONTRACTORS: By submitting a proposal in response to this RFB, the Contractor represents to
POLK COUNTY that it is fully licensed, experienced and properly qualified to perform the services requested
herein and that it is properly equipped, organized, and financed to perform such services. The Contractor shall
finance its own operations hereunder, shall operate as an independent contractor and not as an agent of Polk
County and nothing contained in this RFB or a contract resulting from same shall be construed to constitute the
Contractor or any of its employees, servants, agents, or subcontractors as a partner, employee, servant, or
agent of the County nor shall either party have any authority to bind the other in any respect; it being intended
that each shall remain an independent contractor.

Request for Bid - Upfitting (4) Polk PD Vehicles
15 ASSIGNMENT OF CONTRACTUAL RIGHTS: It is agreed that the Contractor will not assign, transfer, convey, or
otherwise dispose of a contract that results from this invitation or its right, title, or interest in or to the
same, or any part thereof, without written consent of the County.
16 INDEMNITY: Contractor agrees, if entering into a contract as a result of this RFB, to defend, indemnify, and
hold harmless Polk County from any and all courses of action or claims of damages arising out of or related to
Contractor's performance or actions or those of its employees or agents, under said contract.
17 ANTI-DISCRIMINATION CLAUSE: Polk County does not discriminate against any person because of race, color,
religion, national origin, or handicap in employment or service provided.

Request for Bid - Upfitting (4) Polk PD Vehicles
GENERAL INFORMATION
Introduction
Polk County is requesting bids from reputable and qualified contractors for the providing the equipment and
labor for upfitting a total of four (4) law enforcement vehicles. Three (3) of the vehicles will serve the Patrol
division, One (1) of the vehicles will serve the CID division. The price will be to include total price for
equipment and install of equipment.
Required Specifications for (3) 2026 INTERCEPTOR UTILITY NON ECOBOOST VEHICLES (priced per vehicle)
Smart system siren/sw.box
1- CVCCD349PKG includes: Code 3 Covert 47" lightbar, 4-MR6 B/W, 1-
Megathin 6 head dual color lightbar, fuse block, circuit breaker,
Code 3 Z3 Smart Siren/Sw. Box and 2 siren speaker for low freq tones w/ OBD II Interface
2- Code 3 Switchnode
2- Code 3 VSBW Tailight
4- Code 3 MR6 B/W (2 Pit Bar location/2 tag)
2- Code 3 MR6 B/W cargo light w/ brackets
1- Jotto Desk 425-6508 Printer style Console
1- Jotto Desk 425-6260 Armrest
1- Jotto Desk Dual gun rack 475-2010 M4AR/shotgun
1- Jotto Desk 425-6729 Cup holder
1- Magnetic Mics w/ L bracket
1- Jotto Desk 475-0065 Front High Security High visibility recess panel partition
1- Jotto Desk 3 Outlet/USB 425-6701
1- Jotto Desk Vertical seat mount w/ tilt swivel device 425-5032
1- Jotto Desk A-Mod Universal Docking station for Panasonic Fz-55 450-4143
1- Jotto Desk 475-0067 Rear Partition Mesh steel
1- Westin Pushbumper Elite 36-2125
1- Westin Pit Bar 36-2125PB
1- Westin Headlight wrap 36-2125W
1- Westin Wire cover 36-2125WC
1- Westin Light channel Cover 36-6015
1-Printek USB Interceptor 80 Printer kit
Price Includes: Interfacing factory wigwag function and installing customer supplied
Radio, radar, and camera.
Required Specifications for (1) 2026 INTERCEPTOR UTILITY NON ECOBOOST VEHICLES (CID)
1- CVCCD3SUPERPKG includes: Code 3 Supervisor, 1-SIB, 4- Megathin B/W, 1-
Megathin 6 head dual color lightbar, fuse block, circuit breaker, Code 3 Xcel Siren/Sw. Box
and siren speaker
2- Code 3 VSBW Tailight
1- Code 3 Megathin B/W light stick w/ brackets
2- Code 3 Megathin cargo light w/ brackets
1- Jotto Desk 425-6512 Console
1- Jotto Desk 425-6260 Armrest

Request for Bid - Upfitting (4) Polk PD Vehicles
1- Jotto Desk 425-6729 Cup holder
1- Magnetic Mics w/ L bracket
1- Go Rhino 5344T Textured push bumper
1- Go Rhino 5344WHDT Textured HD wraps
1-AWS Estes Vault
1- AWS Estes Fence Package
1- AWS Estes floor mount
Price Includes: Interfacing factory wigwag function and installing customer supplied
Radio.

Request for Bid - Upfitting (4) Polk PD Vehicles
BID FORM
TO: Polk County Government
216 Main Street
Cedartown, GA 30125
Bid Package: UPFITTING (4) POLK PD VEHICLES
Quantity Description Unit Price Total
____________________ __________ _____________
Other Costs:
Total Cost: __________________
Expected Completion Date: ___________________
All bids submitted shall be subject to acceptance or rejection and Polk County specifically reserves the right to accept or
reject any or all bids, to waive any technicalities and formalities in the bidding.
The undersigned understands that any conditions stated above, clarifications made to the above or information other
than that requested should be under separate cover and to be considered only at the discretion of the Public Works
Department.
_________________________________ _________________________
Name of Individual, Partner Company
or Corporation
_________________________________ _________________________
Title Address
__________________________________ _________________________
Authorized Signature City, State, Zip Code
_________________________
Company phone number

Request for Bid - Upfitting (4) Polk PD Vehicles
The County reserves the right to a) reject any or all proposals, or to make no award, b) require modifications
to initial proposals or c) to make partial or multiple awards. The County further reserves the right to excuse
technical defects in a proposal when, in its sole discretion, such excuse is in the best interest of the County.
PROPOSAL SCHEDULE
ACTIVITY DATE ACTION
Request for Proposals Issued 8/26/2026 Begin Advertisement
Proposal Submission Deadline 9/16/2026 Submit Bids to Polk County
Estimated Award Date Sept. 2026 Bid Committee

ATTACHMENT A

Request for Bid - Upfitting (4) Polk PD Vehicles
POLK COUNTY, GEORGIA
NON-COLLUSION AFFIDAVIT
The following affidavit shall accompany the proposal:
STATE OF: __________________________________
COUNTY OF: ___________________________________
Owner, Partner or Officer of Contractor: __________________________________________
Company Name, Address, County and State:
__________________________________________
The undersigned, being of lawful age, being first duly sworn, on oath says that he/she is the
agent authorized by the Contractor to submit the attached proposal and that neither he/she
nor the Contractor has directly or indirectly violated any of the provisions of Section 36-91-
21(d) of the Official Code of Georgia Annotated. In making such representation, affiant further
states for himself/herself and on behalf of Contractor, that he/she is not a party to any
collusion among Contractors in restraint of competition or by agreement to submit a proposal
at a fixed price or to refrain from submitting a proposal; or with any office of Polk County or any
of its employees as to quantity, quality or price in the prospective contract; or any discussion
between Contractors and any official of Polk County or any of its employees concerning
exchange of money or other things of value for special consideration in submitting a Proposal
for:
UPFITTING (4) POLK PD VEHICLES
CONTRACTOR NAME ________________________________________
SIGNATURE _____________________________________________
TITLE __________________________________________________
Subscribed as sworn to before me this day of 20 __ .
NOTARY PUBLIC ________________________________________