BID 27004 - High Service Motor Rehab/ Replacement

DATE: 8-26-26
TO: CONSTRUCTION VENDORS FAMILIAR WITH LARGE MOTORS
SUBJECT: BID # 27004 - High Service Motor Rehab/ Replacement
You are invited to submit a bid for the rehab and replacement of a failing 900 HP US Vertical motor with a new
motor at Athens-Clarke County, JG Beacham Water Treatment Plant, for the Athens-Clarke County Public
Utilities Department.
Inquiries regarding proposals should be made to Angie Perteet, Sr. Buyer by email at accbids@accgov.com.
The estimated cost of this project is $200,000.00.
BONDING REQUIREMENTS: An original bid bond in the amount of 5% of the total bid sum shall be submitted
with the bid.
A MANDATORY, pre-bid conference to respond to all inquiries with regards to this project will be held at
10:30 AM ET, Wednesday, September 2, 2026 at JG Beacham Water Treatment Plant, 780 Barber Street,
Athens, GA. Potential BIDDERS are required to attend. Site visit to follow.
Attached hereto are the bid form, bid specifications, and general instructions.
The written specifications contained in this bid shall not be changed or superseded except by written addendum
from the Unified Government of Athens-Clarke County Purchasing Division of the Finance Department.
Failure to comply with the written specifications for this bid may result in rejection of the bid by the Unified
Government of Athens-Clarke County.
Bids are to be sealed, marked with the bidder's name and address and labeled: " BID # 27004 - High Service
Motor Rehab/ Replacement " and delivered to:
The Unified Government of Athens-Clarke County
Finance Department, Purchasing Division
375 Satula Avenue
Athens, GA. 30601
Not later than 11:00 A.M. ET, Tuesday, October 6, 2026
The Bidder shall affix to the outside of its sealed bid envelope, its Georgia Contractor License Number,
Bidder's name, Bidder's address, and project title.

A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the
bid opening date. Please call (706) 613-3088 for more information for the hearing impaired. This service is in
compliance with the Americans with Disabilities Act (ADA).
It is the policy of the Athens-Clarke County government that no person or business shall be excluded from
participation, denied the benefits of, or otherwise discriminated against in relation to the award and performance
of any contract or subcontract on the grounds of race, color, creed, national origin, age, or sex.
The Unified Government of Athens-Clarke County reserves the right to reject any and all bids, to waive any
technicalities or irregularities and to award the bid based on the highest and best interest of the Unified
Government of Athens-Clarke County.

THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY
BID # 27004
HIGH SERVICE MOTOR REHAB/REPLACEMENT
For
PUBLIC UTILITIES DEPARTMENT
A MANDATORY PRE-BID CONFERENCE WILL BE HELD ON
10:30 A.M. ET, WEDNESDAY, SEPTEMBER 2, 2026
SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW NO LATER THAN
11:00 A.M. ET, TUESDAY, OCTOBER 6, 2026
THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY
FINANCE DEPARTMENT, PURCHASING DIVISION
375 SATULA AVENUE
ATHENS, GA. 30601
THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS BID TO THE
PURCHASING DIVISION OF THE UNIFIED GOVERNMENT OF ATHENS-CLARKE
COUNTY ON OR BEFORE THE STATED DATE AND TIME WILL BE SOLELY AND
STRICTLY THE RESPONSIBILITY OF THE BIDDER.

TABLE OF CONTENTS
SECTION I ................ BID SUBMISSION INSTRUCTIONS
SECTION II .............. INVITATION FOR BID OVERVIEW AND PROCEDURES
SECTION III ............. INSURANCE REQUIREMENTS FOR CONTRACTORS
SECTION IV ............. GENERAL CONDITIONS
SECTION V .............. SCOPE OF SERVICES
SECTION VI ............. BID FORMS
SECTION VI-J .......... BID SCHEDULE
ATTACHMENT A....MOTOR PHOTOS

SECTION I - BID SUBMISSION INSTRUCTIONS
ALL BIDS RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT FILE AND MAY BE
SUBJECT TO DISCLOSURE UNDER THE OPEN RECORDS ACT.
A complete signed BID must include the documents listed below:
BID FORMAT: Bidders are expected to examine the specifications, price schedule, and all instructions.
Failure to do so will be at the bidders' risk. Each offeror shall furnish the information required by the
solicitation. The BID SUBMITTAL must be signed by an officer of the company, who is legally authorized to
enter into a contractual relationship in the name of the offeror.
MANDATORY DOCUMENTS CHECKLIST: Bidder must complete, execute and include with the bid the
following Mandatory documents. BIDS RECEIVED WITHOUT THE MANDATORY DOCUMENTS
MAY BE REJECTED:
Section VI-A BID BOND (Original)
Section VI-B BID FORM AND STATEMENT OF BIDDERS QUALIFICATIONS
Section VI-C ACKNOWLEDGEMENT OF ADDENDA
Section VI-D GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) ACT AFFIDAVIT
Section VI-E CORPORATE CERTIFICATE
Section VI-F PARTNERSHIP CERTIFICATE
Section VI-J BID SCHEDULE
DUE WITHIN 24 HOURS OF THE BID OPENING BY THE APPARENT LOW BIDDER:
Section VI-G NON-COLLUSION AFFIDAVIT OF PRIME BIDDER
Section VI-H SUBCONTRACTOR LISTING
Section VI-I NON-COLLUSION AFFIDAVIT OF SUBCONTRACTOR
BID SUBMISSION AND DELIVERY INSTRUCTION: ALL bid copies must be submitted in a sealed
envelope or container with the OUTER MOST container stating the Contractor's/Vendor's name, address,
telephone number, and title as follows:
the BID number and title (BID # 27004 - High Service Motor Rehab/Replacement)
One (1) USB Flash Drive of the complete signed bid
Two (2) hard copies of the completed signed bid
are to be delivered to:
The Unified Government of Athens-Clarke County
Finance Department, Purchasing Division
375 Satula Avenue
Athens, GA. 30601
Not later than 11:00 A.M. ET, TUESDAY, OCTOBER 6, 2026

Hand delivered copies may be delivered to the above address only between the hours of 8:30 a.m. and 4:30 p.m.
ET, Monday through Friday, excluding holidays observed by the Unified Athens-Clarke County.
Bidders are responsible for informing any commercial delivery service, if used, of all delivery requirements and
for ensuring that the required address information appears on the outer wrapper or envelope used by such
service. No responsibility shall attach to the Unified Government of Athens-Clarke County for the premature
opening of a proposal not properly addressed and identified, and/or delivered to the proper or improper address.
Proposals via facsimile or email will NOT be considered.
ALL DOCUMENTS SUBMITTED ON USB FLASH DRIVES MU
ST BE IN A SINGLE PDF FILE

ORIGINAL BID BOND IS A MANDATORY SUBMITTAL
ORIGINAL BID BOND CHECKLIST
Submit Original Bid Bond in this section, meeting the requirements listed below.
PLEASE NOTE THAT BID BONDS RECEIVED NOT MEETING THESE REQUIREMENTS MAY BE
REJECTED.

Original Bid Bond with original signatures and seals for both bidder and surety, and Power of
Attorney (with surety seal).

Bidder named as Principal on bid bond.

The Unified Government of Athens-Clarke County named as Obligee. Specific bid project
referenced on bid bond.

Bid bond meets minimum dollar amount (5% of total bid sum).

Bid bond signed by same representative signing Bid.

Attorney-in-fact representing surety listed on Power of Attorney (exact name).

Bid Bond dated the same date as Power of Attorney and Bid Form.

Surety on Federal Treasury's list of approved sureties
(http://www.fms.treas.gov/c570/c570.html#Certified_Companies); bid bond amount within underwriting
limit and surety authorized to do business in Georgia.

THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY
INVITATION FOR BID # 27004
FOR
HIGH SERVICE MOTOR REHAB/REPLACEMENT
SECTION II - INVITATION FOR BID OVERVIEW AND PROCEDURES
A. PURPOSE
The Unified Government of Athens-Clarke County is soliciting Bids for from responsible vendors to
provide all materials, labor, tools, and all incidentals required and/or implied for the complete and
satisfactory replacement of the 900 HP US Vertical motor at Athens-Clarke County Government JG
Beacham Water Treatment Plant, 780 Barber Street, Athens, GA. This will include removal of the
existing motor, rehab of the existing motor in or to put in spare parts and placement of a new motor in its
place.
B. INFORMATION TO BIDDERS
1.BID TIMETABLE:
Bid Documents Available.....................WEDNESDAY, AUGUST 26, 2026
Pre-Bid Conference............................10:30 A.M. ET, WEDNESDAY, SEPTEMBER 2, 2026
Deadline for submission of questions........2:00 P.M. ET, THURSDAY, SEPTEMBER 17, 2026
Bid Opening....................................11:00 A.M. ET, TUESDAY, OCTOBER 6, 2026
Bids Valid Until ...............................120 Days After Bid Opening
2. CONTACT PERSON: The contact person for this BID is Angie Perteet, Senior Buyer.
Explanation(s) desired by the offeror(s) regarding the meaning or interpretation of this BID must be
requested from the contact person, in writing, via the OpenGov Questions function.
3. ADDITIONAL INFORMATION/ADDENDA: The Unified Government of Athens-Clarke County
will issue responses to inquiries and any other corrections or amendments it deems necessary in
written addenda issued prior to the bid opening date. Bidders should not rely on any representations,
statements or explanations other than those made in this Invitation for Bid or in any addendum to
this Invitation for Bid. Where there appears to be a conflict between the Invitation for Bid and any
addenda issued, the last addendum issued will prevail.
Bidders must acknowledge any issued addenda. Bids which fail to acknowledge the bidder's
receipt of any addendum will result in the rejection of the bid if the addendum contains
information which substantively changes the Owner's requirements
Bidders who obtain this BID document from Georgia Procurement Registry or OpenGov
Procurement are advised to re-visit the above websites to obtain any addenda which may be
issued prior to the BID closing date. The Unified Government of Athens-Clarke County assumes
no responsibility for Bidders' failure to acknowledge any addenda issued.
4. LATE SUBMITTAL, LATE MODIFICATIONS AND LATE WITHDRAWALS
Bid submittals received after the bid opening date and time will not be considered. Modifications
received after the bid opening date will not be considered. The Unified Government of Athens-

Clarke County assumes no responsibility for the premature opening of a bid not properly addressed
and identified, and/or delivered to the proper designation.
5. WITHDRAWAL OF BID: A bidder may withdraw his bid before the expiration of the time during
which bids may be submitted without prejudice to the bidder, by submitting a written request of
withdrawal to the Purchasing Administrator.
6. REJECTION OF BIDS: The Unified Government of Athens-Clarke County may reject any and all
bids and reserves the right to waive any irregularities or informalities in any bid or in the bid
submittal procedure.
Bid submittals received after said time or at any place other than the time and place as stated in the
notice will not be considered.
7. UNBALANCED BIDS: The Unified Government of Athens-Clarke County may reject a bid as non-
responsive if the bid prices are materially unbalanced between line items or sub line items. A bid is
materially unbalanced when it is based on prices significantly less than cost for some work and
prices which are significantly overstated in relation to cost for other work, and if there is a
reasonable doubt that the bid will result in the lowest overall cost to the Unified Government even
though it may be the low evaluated bid, or if it is so unbalanced as to be tantamount to allowing an
advance payment.
8. DISCREPANCY IN UNIT PRICE: In case of discrepancy between a unit price and an extended price
and total amount, the unit price will be presumed to be correct, subject, however, to correction to the
same extent and in the same manner as any other mistake.
9. ACCEPTANCE OF BID (AWARD): It is the intent of the Owner to award a contract to the lowest
responsible bidder provided the bid has been submitted in accordance with the requirements of the
bidding documents and does not exceed the funds available. The Owner shall have the right to
waive informalities and irregularities in a bid received and to accept the bid which, in the Owner's
judgment, is in the Owner's own best interests.
The Owner shall have the right to accept Alternates in any order or combination, and to determine
the low bidder on the basis of the sum of the base bid.
10. STATEMENT OF EXPERIENCE AND QUALIFICATIONS: The bidder may be required, upon
request, to prove to the satisfaction of the Unified Government of Athens-Clarke County that he/she
has the skill and experience and the necessary facilities and ample financial resources to perform the
contract(s) in a satisfactory manner and within the required time. If the available evidence of
competency of any bidder is not satisfactory, the Bid of such bidder may be rejected.
11. MINIMUM BID ACCEPTANCE PERIOD
Bids shall be valid and may not be withdrawn for a period of 120 days from the date specified for
receipt of bids.
12. NON-COLLUSION AFFIDAVIT
By submitting a bid, the bidder represents and warrants that such bid is genuine and not a sham or
collusive or made in the interest or in behalf of any person not therein named and that the bidder has
not directly or indirectly induced or solicited any other bidder to put in a sham bid, or any other
person, firm or corporation to refrain from submitting and that the bidder has not in any manner
sought by collusion to secure to that bidder any advantage over any other bidder.

By submitting a bid, the bidder represents and warrants that no official or employee of the Unified
Government of Athens-Clarke has, in any manner, an interest, directly or indirectly in the bid or in
the contract which may be made under it, or in any expected profits to arise there from.
13. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT
By submitting a proposal and executing the attached affidavits, the offeror verifies its compliance
with O.C.G.A. 13-10-91. The offeror further agrees to maintain records of such compliance and
shall provide a copy of each such verification to Unified Government of Athens-Clarke County, at
the time the subcontractor(s) is retained to perform such services.
14. COST INCURRED BY BIDDERS
All expenses involved with the preparation and submission of the bid to the Unified Government of
Athens-Clarke County, or any work performed in connection therewith is the responsibility of the
bidder(s).
15. AMERICANS WITH DISABILITIES ACT (ADA)
A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in
advance of the bid opening date. Please call (706) 613-3088 for more information for the hearing
impaired. This service is in compliance with the Americans with Disabilities Act (ADA).
16. MINORITY BUSINESS ENTERPRISE POLICY STATEMENT: It is the policy of the Athens-
Clarke County government that no person or business shall be excluded from participation, denied
the benefits of, or otherwise discriminated against in relation to the award and performance of any
contract or subcontract on the grounds of race, color, creed, national origin, age, or sex.
17. HOLD HARMLESS AND INDEMNIFICATION
The Bidder agrees, insofar as it legally may, to indemnify and hold harmless the Unified Government
of Athens-Clarke County, its officers, employees and agents from and against all loss, costs,
expenses, including attorneys' fees, claims, suits and judgments, whatsoever in connection with
injury to or death of any person or persons or loss of or damage to property resulting from any and
all operations performed by Bidder, its officers, employees, and agents under any of the terms of this
contract.
18. MANDATORY PRE-BID CONFERENCE: A pre-bid conference to respond to all inquiries with
regards to this project will be held at 10:30 AM ET, Wednesday, September 2, 2026 at JG
Beacham Water Treatment Plant, 780 Barber Street, Athens, GA. Potential BIDDERS are
required to attend.
19. ON SITE VISIT: Will follow the pre-bid conference. Each bidder is responsible for inspecting the
site and for reading and being thoroughly familiar with the contract documents. The failure or
omission of any bidder to inspect the site shall in no way relieve any bidder from any obligation in
respect to his bid.
20. BID OPENING: All bids will be opened in public and read aloud at the time and place of the bid
opening.
21. INDEPENDENT CONTRACTOR: The contractor shall not be an employee of the Unified
Government of Athens-Clarke County, but shall be an independent contractor. Nothing in this
agreement shall be construed as authority for the contractor to make commitments which shall bind
the Unified Government or to otherwise act on behalf of the Unified Government, except as the
Unified Government may expressly authorize in writing.