028S Sans Bois WMA for Mulching 60 Acres
| Location: | Oklahoma |
|---|---|
| Posted: | Nov 6, 2025 |
| Due: | Dec 4, 2025 |
| Agency: | Oklahoma Department of Wildlife Conservation |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 028S |
| Publication URL: | To access bid details, please log in. |
| Bid/Solicitation #: | 028S |
| Amended: | No |
| Closing Date: | 2025-12-04 |
| Description: | 028S Sans Bois WMA for Mulching 60 Acres |
| Vendor Name: |
Attachment Preview
Solicitation Cover Page
For Minor Projects under Statutory Amount
Oklahoma Department of Wildlife Conservation - Adminstration - Accounting
DATE OF SOLICITATION made as of the 5th day of November in the year 2025.
Solicitation Information:
Solicitation Number:028S
Sans Bois Wildlife Management Area
Project Name: (WMA) for Mulching 60 Acres
Using Agency Information:
Using Agency Name:Oklahoma Department of Wildlife
Conservation
Point of Contact: Susan Mecham
Address: Sans Bois WMA PO Box 84,
City ZIP: Sallisaw, OK 74955
Bids Due:Thursday, December 4th, 2025 at 3:00 PM CST.
Mailing Address: PO Box 53465
City, ST Zip: Oklahoma City, Oklahoma 73152
Delivery Address: 1801 North Lincoln Boulevard
City, ST Zip: Oklahoma City, Oklahoma 73105
Phone:
405-522-6137
Email: susan.mecham@odwc.ok.gov
The Oklahoma Department of Wildlife Conservation is inviting written bids for all Project Management, Superintendence, labor,
machinery, equipment, tools, materials, supplies and appurtenances described by this solicitation.
Method of Responding to this Solicitation: Bids will be accepted by mail, email or hand delivered to the Using Agency Contact
specified above.
The requirements of the proposed contract for construction are described within this Solicitation, and the Solicitation will become
a part of any resultant Contract. Bidder will perform work in compliance with all applicable codes, standards, ordinances and laws.
The issuance of this Solicitation does not guarantee that the State of Oklahoma will enter into an agreement, and the State reserves
the right to reject any and all bids.
In preparing a bid, please review the attached documents and comply with instructions given:
• Bid Form: Sign, date and return Bid Form provided in Solicitation Package.
• Scope of Work (SOW): Description, Requirements and Agreement of the Work Needed to Complete the Project.
• Registered as a Supplier to do Business with the State of Oklahoma. Supplier Portal (oklahoma.gov)
• Supplier Insurance: General Liability Insurance and Workers Compensation or Exemption.
• Comply with the Federal Purchasing Requirement “Build America Buy America” (BABA) when applicable.
If the Bidder has any questions about this Solicitation, please contact the Using Agency Contact listed above.
This Solicitation and any resulting Contract for Construction is in accordance with 61 O.S. §101- 138, and specifically 61 O.S.
§103(B) regarding projects under the statutory amount mandated therein. Any resultant contract will be awarded by the State of
Oklahoma, Office of Management and Enterprise Services, Division of Capital Assets Management, Department of Real Estate
Services, Construction and Properties (Owner Agent for State).
CAP FORM D403 (11/2021)
#028S SOLICITATION COVER PAGE - PAGE 1 OF 1
Bid Form
For Minor Projects under Statutory Amount
Oklahoma Department of Wildlife Conservation
• Bid Form: Sign, date and return Bid Form provided in Solicitation Package.
• Scope of Work (SOW): Description, Requirements and Agreement of the Work Needed to Complete the Project.
• Registered as a Supplier to do Business with the State of Oklahoma. Supplier Portal (oklahoma.gov)
• Supplier Insurance: General Liability Insurance and Workers Compensation or Exemption.
• Comply with the Federal Purchasing Requirement “Build America Buy America” (BABA) when applicable.
To: Oklahoma Department of Wildlife Conservation
Accounting Department
1801 N. Lincoln Blvd.
Oklahoma City, OK 73105 ATTN:
Susan Mecham
RE: Solicitation Number: 028S
From:
(Firm Name)
(Address)
,
,
,
,
(City/State/Zip)
,
,
,
,
(Telephone No.)
(EIN/TIN No.)
,
,
,
.
(List Addendum Number(s) received above)
(Email Address)
ARTICLE 1: General.
1.1 The undersigned, being familiar with the local conditions affecting the cost of the work, with the Solicitation for Bids and in accordance
with the provisions thereof, hereby proposes to furnish all labor, materials and equipment necessary for the sums listed herein.
1.2 In submitting the bid, it is understood that the right is reserved by the State of Oklahoma to reject any and all bids, and it is agreed
that this bid may not be withdrawn for a period of thirty (30) days after the date bids are due. Work is to start within ten (10) days after
receipt of Notice to Proceed.
1.3 If awarded the project:
(Indicate applicable response and fill in days below)
☐ We propose to complete this work within
calendar days from the date of receipt of the Notice to Proceed.
ARTICLE 2: Compliance.
2.1 The Bidder certifies that:
2.1.1 they are an Equal Employment Opportunity Employer and that they do not discriminate in any of their business or employment
practices;
2.1.2 they, and all sub-contractors and suppliers performing work on the Project, will comply with the provisions of the Oklahoma
Taxpayer and Citizen Protection Act of 2007 and participate in the Status Verification System. The Status Verification System is
defined in the Oklahoma Statutes, Title 25 §1312;
2.1.3 they will comply with the laws relating to public construction in the Oklahoma Statutes (Title 61) and the Oklahoma
Administrative Code (Section 260, Chapter 65); and
2.1.4 they will comply with all State of Oklahoma Governor’s Executive Orders, including those relating to the prohibited use of any
and all tobacco product on any and all properties owned, leased or contracted for use by the State of Oklahoma, including but not
limited to all buildings, land and vehicles owned, leased or contracted for use by agencies or instrumentalities of the State of
Oklahoma.
CAP FORM D405 (11/2021)
BID FORM (UNDER STATUTORY AMOUNT) - PAGE 1 OF 3
ARTICLE 3: Bid Proposal:
Fill out the requested rates and apply that rate to the estimated quantities to establish a comparative basis for contract award. The
quantities are estimates only and may not reflect actual contract usage. The State will only assign work based upon need and
makes no warranty or guarantee as to any minimum amount that may be authorized under the contract.
Category
Sans Bois Wildlife
Management Area (WMA) for
Mulching 60 Acres
Rate
Quantity
Bid as Total Costs (Rate x Qty.)
/Per Acre 60 Acres
$
ARTICLE 4: Alternate(s):
Total estimate of contract cost and basis of award:$
(Insert amount using numbers)
Alternate No. 1: N/A
(Insert amount using words)
$
(Insert amount using numbers)
Circle one: ADD
Dollars
DEDUCT
ARTICLE 5: Statements.
3.1 Non-collusion Statement. For the purposes of a competitive bid for a public construction contract, the undersigned, being first duly
sworn, certifies that
3.1.1 I am the duly authorized agent of _______________________________________________, the bidder submitting the
competitive bid which is attached to this statement, for the purpose of certifying the facts pertaining to the existence of collusion
among bidders and between bidders and state officials or employees, as well as facts pertaining to the giving or offering of things of
value to government personnel in return for special consideration in the letting of any contract pursuant to the bid to which this
statement is attached;
3.1.2 I am fully aware of the facts and circumstances surrounding the making of the bid to which this statement is attached and
have been personally and directly involved in the proceedings leading to the submission of such bid; and
3.1.3 Neither the bidder nor anyone subject to the bidder's direction or control has been a party:
a. to any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to
refrain from bidding,
b. to any collusion with any state official or employee as to quantity, quality or price in the prospective contract, or as
to any other terms of such prospective contract, nor
c. in any discussions between bidders and any state official concerning exchange of money or other thing of value for
special consideration in the letting of a contract.
3.2 I certify, if awarded the contract, whether competitively bid or not, neither the contractor nor anyone subject to the contractor's
direction or control has paid, given or donated or agreed to pay, give or donate to any officer or employee of the State of Oklahoma any
money or other thing of value, either directly or indirectly, in procuring the contract to which this statement is attached
3.3 Business Relationship Statement.
3.3.1 I further certify that the nature of any partnership, joint venture or other business relationships presently in effect or which
existed within one (1) year prior to the date of this statement with the Architect, Engineer, or other party of the project is:
(If none, so state; use additional sheet if necessary.)
3.3.2 That any such business relationship presently in effect or which existed within one (1) year prior to the date of this statement
between any officer or director of the bidding company and any officer or director of the architectural or engineering firm or other
party to the project is:
(If none, so state; use additional sheet if necessary.)
CAP FORM D405 (11/2021)
BID FORM (UNDER STATUTORY AMOUNT) - PAGE 2 OF 3
3.3.3 And that the names of all persons having any such business relationships and the positions they hold with their respective
companies or firms are:
(If none of the business relationships herein above mentioned exist, then a statement to that effect. Use additional sheet if necessary.)
BIDDER:
If awarded a contract, the bidder affirms that the work will be carried out in conformance with the contract requirements and that all
invoices submitted for payment will reflect a true and accurate accounting of the work completed.
I solemnly swear or affirm, under penalty of perjury, that the foregoing is true and correct.
(Bidder Signature)
(Bidder Printed Name)
(Bidder Printed Title)
(Date)
CAP FORM D405 (11/2021)
BID FORM (UNDER STATUTORY AMOUNT) - PAGE 3 OF 3
Oklahoma Department of Wildlife Conservation (ODWC)
for
Sans Bois Wildlife Management Area (WMA)
for
Mulching Project
On 60 Acres
Project Scope of Work
Area is located in southeast Haskell Co, near the town of McCurtain.
40755 East County Road 1300, McCurtain, OK 74944
GPS coordinates: 35.13022, -94.97061
Definition: DBH stands for Diameter at Breast Height.
Project: Utilizing rubber tracked/wheeled machinery, the contractor will mulch all
pine and cedar trees under 10"DBH, all hardwoods under 8"DBH for a total area of
60 mulched acres, as directed by agency personnel. All stumps and material will
be mulched to ground level or as close as conditions allow.
1. Equipment requirements: As needed to perform required work in a timely
manner, follow the specifications outlined in the project paragraph above.
Contract specifications: Vendor is to provide all labor and equipment to
complete the work as required.
Project must be completed within 90 days of contract award or as agreed upon
by awarded vendor and area Biologist so long as all work is completed by May
15th, 2026. All work will be done as directed by the ODWC Area Biologist or
ODWC Area Wildlife Technician.
Please note that this will be awarded as a Binding Contract. This project will be
bid as a lump sum price for 60 total acres of mulching.
Contract will be awarded to one vendor only. If the vendor is awarded multiple
ODWC projects, they must be capable of completing each project
simultaneously.
The contract will be issued by the Office of Management and Enterprise Services,
Construction and Properties Division (OMES/CAP). The Contractor shall not begin work
until the contract is in place and written notice to proceed has been issued by OMES/CAP.
Bids are invited as stated on the solicitation cover sheet and must be returned by the date
and time specified. Late bids will not be considered. All bids must be accompanied by the
Affidavit, attached.
Insurance: The successful bidder will be required to provide certificates of
insurance for general liability, vehicles and workers compensation
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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