Span and Comm Material

City of Austin Scope of Work For

Overhead Span Wire & Hardware

Introduction

About the City of Austin

The City of Austin, Texas, population 840,000, is the 13th largest city in the country. This vibrant and dynamic city tops numerous "Best" lists for business, entertainment, cost of living and quality of life. Austin was selected as the "Best City for the Next Decade" (Kiplinger), the "Top Creative Center" in the US (Entrepreneur.com) and is in the Top Seven List of Intelligent Communities for 2012 as ranked by the Intelligent Community Forum. Austin continues to lead the country with its vision of being the "Most Livable City in the Country", emerging as a player on the international scene with such events as SXSW, Formula 1 and being home to companies such as Apple, Samsung, Dell, The Seton Healthcare Family and St. David's HealthCare systems.

From the home of state government and the City of Texas to the "Live Music Capital of the World" and its growth as a film center, Austin has gained worldwide attention as a hub for education, business, health, and sustainability. Since 1900, Austin's population has doubled every 20 years, with continued projected record-breaking growth into the next decade and beyond.

Purpose

The City of Austin (City) aims to procure Span Wire hardware and Communications equipment related to Traffic Signal infrastructure throughout the City. This contract will ensure a reliable and cost-effective supply of materials necessary to install, maintain, and repair Span wire assemblies and associated communication components.

Term of Contract

This Contract shall become effective on the date executed by the City ("Effective Date") and shall remain in effect until the earliest of when the deliverables set forth in the Contract are complete or the City terminates the Contract

Tasks/Requirements

The price list for this procurement includes standard traffic signal equipment. As each vendor represents various manufacturers, the vendor shall complete the bid table with the proposed make/model of proposed equipment as well as the respective warranty period for the equipment. To enable vendors to identify the most appropriate pricing, the City has included both an estimated annual quantity for each items as well as a minimum order quantity as shown below

Example Bid table header

Delivery Requirements

Delivery is to be made within 60 calendar days after the order is placed by Purchase Order. All orders must be shipped complete unless arrangements for partial shipments are made in advance.

The driver shall call the Signal Supervisor at 512-974-4095 or at 512-974-4065 a minimum of one (1) hour before arriving at the delivery site.

No deliveries shall be made on weekends or holidays.

The Contractor shall provide their own pallet jack in order for the driver to move the pallets to the rear of the truck/trailer for access with the City's forklift. Failure to provide a pallet jack may result in the delivery being rejected.

Delivery shall be made to the following location unless otherwise specified by the City in the order:

,

The Vendor shall provide, with each delivery, a Shipping or Delivery Ticket showing the description of each item, quantity, and unit price.

Specific Invoice Requirements

The City's preference is to have invoices emailed to or mailed to the below address:

For questions regarding your invoice/payment please contact the City Contract Manager.

Designation of Key Personnel

The City and the Contractor resolve to keep the same key personnel assigned to this engagement throughout its term. In the event that it becomes necessary for the Contractor to replace any key personnel, the replacement will be an individual having equivalent experience and competence in executing projects such as the one described herein.

Additionally, the Contractor shall promptly notify the City and obtain approval for the replacement. Such approval shall not be unreasonably withheld. The Contractor's and City's key personnel are identified as follows:

Appendices/Exhibits

Please see the referenced Price sheet for material list which includes the Manufacture, model number, and link to specifications.