Bid Pack 4 - Early Site Package (Tennis, Field Events & Berm)

MCS
Tennis, Field Events, Berm
Bid Package No 4ESP
Mattawan, MI
AVB-26-515
AVB 00 0000
BIDDER INSTRUCTIONS AND REQUIREMENTS
Below is a list of the Sections that help comprise the AVB Construction Bidding and Contracting
Requirements Article. Documents may be added or deleted as seen fit by AVB Construction with or without
notice to the Bidders/Contractors. While this list is a general overview, it is not an all-inclusive list by any
means. Other Bidding and Contractual documents such as drawings, specifications, reports, etc. are to be
included as well.
00 01 12 Project Summary - Invitation to Bid ...................................................................................... 2
00 21 13 Instructions to Bidders .............................................................................................................. 4
00 24 00 Scopes of Work .......................................................................................................................... 7
00 31 00 Available Project Information .................................................................................................. 8
00 31 13 Project Schedule ........................................................................................................................ 9
00 41 00 Bid Proposal Form(s) .............................................................................................................. 10
00 43 00 Bid Supplements ...................................................................................................................... 19
00 45 00 Qualifications, Representations & Certifications ................................................................. 20
00 51 00 Agreement Form(s) ................................................................................................................. 23
00 73 00 Supplementary Conditions/ Requirements ........................................................................... 59
Within the following pages are the descriptions of each Section noted above as it pertains to MCS BP4 ESP
Tennis, Field Events, Berm, also referred to herein as "The Project". Each Bidder/Contractor/Sub-Contractor
will be held responsible for reading and adhering to any and all data as found within the following pages.
See also Article AVB 01 0000 Subcontractor General Requirements for additional regulations and
responsibilities as well as any forms noted within the below notations beginning with "01".

00 01 12 Project Summary - Invitation to Bid
AVB Construction, LLC is preparing to construct new Tennis facililties, field event equipment, and berm.
Bid Packages Already Awarded: None.
1.1. Project Information:
1. Project Location: Located within the campus of Mattawan Consolidated Schools. Southeast
campus, directly south of ECEC.
2. Bid Information Contact: Amanda Lafler; (269) 816-4418; alafler@avbinc.com
AVB Construction, LLC
4200 West Centre Ave.
Portage, MI 49024
Proposals are due in person no later than 3:00 p.m. (EST) on Tuesday, June 30, 2026.
Submit the above pack in clearly labeled bid envelopes:
SEALED BID ENCLOSED FOR THE MATTAWAN CONSOLIDATED SCHOOLS PPROJECT
To: Mattawan Consolidated Schools
56720 Murray St
Mattawan, MI 49071
Attn: Central office- Pam Stermer
For The: Mattawan Consolidated Schools- Bid Package No.4ESP - Tennis, Field
Events, Berm
Work Scope Bid:
3. All proposals submitted shall remain firm for 30 days after submittal.
4. The Bids will be publicly opened.
5. There will be no pre-bid meeting.
6. Plans are available electronically. All bidders who receive a bid invitation will receive project update
notifications via email to the same email address throughout the bid process. Selecting that you DO
NOT INTEND TO BID from the PROCORE generated bid invite will remove you from subsequent
emails on this project. Forwarding your bid invite will allow others to download bidding information
documents.
7. Bid documents will be available at Builders Exchange and Dodge Reports.
1.2. Bid Requirements:
1. Bidders who have not worked with AVB are asked to complete a pre-qualification form and submit
with bid.
2. This project is prevailing wage.
3. Bids are to include Michigan Sales & Use Tax. Bidders are to include all other use taxes and other
federal, state and local taxes, as may be applicable.
4. Bid Bonds are required. Bid Bonds are required in the amount of 5% of the submitted bid cost. A
cashiers' check in the amount of 5% of the bid can be accepted in lieu of an agented bid bond.
5. The cost to add a Performance Labor and Material Bonds are a mandatory alternate
6. This project is not LEED.

7. Ichat Background Checks are a requirement for any who will be working on MCS Campus.
8. Local Participation is encouraged, but not a requirement for award.
9. Bid Proposal Forms are to be submitted for public opening per directions in bid packet.
10. Bidders are to provide a base bid per plans and specifications.
11. Potential Bidders are not permitted to contact the Owner's staff members regarding the bid process.
Doing so will eliminate the potential bidder from consideration.
12. The bids will be publicly opened.
13. Note that a minimum 2-year warranty is required from the certificate of occupancy unless noted
differently in the specifications.
14. Combined proposals will be considered for multiple work categories, however separate proposals are
required for each work category. Combined work category proposals will be considered provided each
work category is individually quoted.
End of Section 00 01 12 Project Summary - Invitation to Bid

00 21 13 Instructions to Bidders
1.1. Bid Requirements: Each bidder is to review the requirements of these bid documents thoroughly and in
detail and to prepare a complete and thorough quotation that meets the full requirements of the bid
documents and the intent of the work, delivering a complete "Turnkey" solution to the work/supply of the
bid package. Bidders must physically visit and thoroughly inspect the site and/or the work to determine its
existing condition and any additional scope of work items that may be necessary to accomplish the work in
full. Bidder shall identify any such items and include them in the cost of the work of this item and they shall
become a part of the noted scope of work.
15. All items listed within the CM Work Scopes to be included in base bid proposal - see attached Scope
of Work for each Work/Bid Category.
16. Any and all required fees, permit costs, inspection costs, etcetera of authorities having jurisdiction are
to be included in base bid amount.
17. Storage costs including insurance of any materials purchased before schedule/site is ready to absorb
said items.
18. The bidder shall include in base bid cost to have full-time supervision on the jobsite at all times who
is knowledgeable and competent in the detailed requirements of the work of this work category. This
person shall not be removed from this project until the work is complete and shall not be removed or
replaced without the approval of AVB Construction.
19. Bidders are responsible for all document costs during Bidding and Construction Phases. AVB
Construction will not be providing any paper copies.
1.2. Interpretation of the Bid Documents:
1. The Subcontractor is responsible for inspecting the site and for reading and being thoroughly familiar
with the contract documents. The failure or omission of the Subcontractor to do any of the foregoing
shall in no way relieve any Subcontractor from any obligation in respect to his proposal.
2. The Subcontractor must satisfy themselves of the accuracy of the work items in the contract
documents by examination of the site and review of the plans and specifications including addenda.
After proposals have been submitted, the Subcontractor shall not assert that there was a
misunderstanding concerning the quantities of work, conditions, or nature of the work to be done.
3. It is the subcontractor's responsibility to review ALL of the bid documents and drawings contained
within this bid pack. NO additional monies will be added to the subcontractor's contract for failure to
review the COMPLETE and ENTIRE set of bid pack documents.
4. Should the Subcontractor find omissions or discrepancies in the contract documents, the
Subcontractor should notify AVB Construction LLC at once via email to the bid contact, including
drawings and specifications references with questions so that the Project Architect/Engineer may
issue an addendum.
Email questions to: Amanda Lafler at AVB @ alafler@avbinc.com
5. Every request for information shall be made in writing via email to the bid contact. Unless modified
or clarified by written notice or addenda, the contract documents remain in force.
6. No oral descriptions/ explanations/ interpretations shall be offered to the Subcontractor as to the
meaning of any part of the contract documents.
7. All Subcontractors submitting proposals shall be responsible for providing all materials, equipment
and labor necessary to maintain job progress to achieve specific dates of partial and substantial
completion as noted in the project milestone schedule.
8. The contract documents contain the provisions required for the construction of the project.
Information obtained from an officer, agent, or employee of the Owner or any other person shall not
affect the risks or obligations assumed by the contractor or relieve him from fulfilling any of the
conditions of the contract.
9. The contractor shall comply with all applicable laws, ordinances, and the rules and regulations of all
governing authorities having jurisdiction over the construction of the project.
10. The contractor shall comply with any special safety provisions as required by AVB Construction
LLC, Architect, and/or Owner. See AVB's Health and Safety Manual.
11. Subcontractor to carry all costs of stored materials. In the event of a possible upcoming material
shortage, bidder should note cost carried in bid for pre-ordering material to have on hand to complete
project within schedule.
1.3. Substitutions Requests:

1. If a Substitution is to be requested/potentially utilized, a Pre-Bid Substitution Request must be
submitted via email, with reasons for substitution and product equivalency data for review, submitted
for approval and approved PRIOR to bid submission. No exceptions.
1.4. Bid Preparation and Inclusions:
1. Proposals shall be made on the proposal forms (see Section 00 41 00 Bid Form(s)).
2. Each proposal should clearly indicate the work category being submitted. Separate proposals are
required for each work category. Combined proposals will be considered provided that each work
category is individually quoted.
3. In the event of a discrepancy between the written prices quoted on the Proposal Form and those
quoted in figures, the words shall control. The prices are to include the furnishing of all labor,
materials, equipment, tools, management, supervision, insurance, taxes, and all other services
necessary and proper for the completion of the work in accordance with all requirements of the
contract documents.
4. Bid Proposals shall include any and all Addenda and PreBid RFIs issued during the bid phase. Noted
Addenda included where applicable on the Bid Proposal Form.
5. Bids shall be signed with name and title typed below the signature. Where the Subcontractor is a
corporation, proposals must be signed with the legal name of the corporation followed by the name of
the state of incorporation, the legal signature of an officer authorized to bind the corporation to a
contract, and sealed with their corporate seal.
6. Unit Prices:
a. Bidders must include all labor rates, unit cost items, proposal breakdowns, and all alternates as
listed in the specifications, as shown on the drawings, as listed in the work category descriptions,
or as listed on the Proposal Form.
b. Failure to comply with any requested information may be cause for rejection of bid.
7. Potential requirements to note while forming proposal:
a. Modification and Withdrawal of Proposal
Subcontractors may withdraw proposals at any time before opening but may not resubmit
them. No proposals may be withdrawn or modified after the proposal opening. Proposals
shall remain valid for 30 days after submittal.
b. Insurance:
1. Subcontractors are responsible for the deductible to any claim by them against the Owner's
Builder's Risk Policy.
c. Subcontractor Agreement
1. The form of agreement shall be the AVB Construction, LLC Standard Subcontract
Agreement, unless noted otherwise. See Section 00 51 00 for sample. The Subcontractor
shall execute the agreement within seven (7) days following its receipt.
The scope of each contract shall be defined by the various work category descriptions and
Architectural drawings and specifications as published unless otherwise modified in the
agreement. No other exclusions or prior modifications will be acknowledged whereby the
agreement shall finalize and therefore supersedes all previous offers.
d. Bonds:
1. Bid bonds are required for 5% of the proposed contract amount by all bidders.
Where requested on the Proposal Form, bidders shall indicate the amount to be deducted
from their total base bid, if performance and payment bonds are not required, and the name
of their bonding company.
Prior to determination of bonding and, therefore, award, the successful bidder shall be
prepared to provide evidence of experience and financial stability as may be requested by the
Owner or Construction Manager including audited financial statements.
If the Owner or Construction Manager requires the successful bidder to provide a
performance and payment bond, the successful bidders shall furnish separate performance
and payment bonds, each with limits of 100% of the contract sum. Bonds shall be co-oblige
bonds naming both the Owner and Construction Manager as principals. Bonds shall be
secured from bond organizations licensed to underwrite within the State of Michigan, and
both form and substance shall be subject to the review and approval of the Owner and
Construction Manager.
e. Storage of Materials:
1. Subcontractor to carry all costs of stored materials. See Section 01 29 76 Payment
Procedures for additional information/requirements.

8. Safety: Provisions for safety to be included in base bid. AVB holds safety in the utmost regards.
Please note AVB's Health and Safety Program will be in place on any and all jobs for which AVB
Construction, LLC holds contract. A copy of this policy is provided with the bid documents.
9. High-visibility t-shirts/vests, safety glasses and hard hats are expected to be supplied by the
SubContractor and worn 100% of the time on site. No exceptions.
10. Prevailing Wage and Fringe Benefits:
a. Each subcontractor shall abide by the Michigan Prevailing Wage Act, and all labor and
employees on this project shall be paid current rates prevailing in Van Buren County.
1.5. Bid Execution/Submission:
1. A bid is invalid if it has not been deposited at the designated location prior to the time and date for
Receipt of Bids indicated below or prior to any extension thereof issued by Addendum to the Bidders.
Bids received after the time and date for Receipt of Bids will be unopened.
2. Bids shall be prepared on unaltered Bid Forms (FORM 00 41 00.1.1) furnished in these documents.
The Bidder shall make no additional stipulations on the Bid Form nor qualify the Bid in any other
manner. Unauthorized conditions, limitations, or provisions attached to the Bid may be cause for
rejection of the Bid.
3. Clearly identify on the cover of the cover sheet/ email subject/ envelope cover with the following
information:
a. Project name, bid package, and work category quoted
b. Name and address of Subcontractor
4. All proposals submitted shall remain firm for 30 days days after submittal.
5. All Bids shall be based on specified materials and equipment. However, bidders are encouraged to
submit separate pricing for voluntary alternates for materials and or equipment that will result in
higher quality or cost savings, or other benefits to the owner and/or project.
6. Bidder inquiries shall be placed on a Request for Information Form (FORM 00 43 00.1.4.2) and
submitted to the office of AVB Construction for review. See form for specific contact information.
1.6. Bid Opening:
1. Complete bid packages are to be placed in a clearly labeled envelope and delivered to Mattawan
Consolidated Schools Central Office - Attn: Pam Stermer for public opening prior to bid due date and
time. Sample label and bid packet checklist provided with form.
1.7. Post Bid:
1. Subcontractors may be required to attend a post-bid interview following the bid opening. Post Bid
Interviews will be occuring during the week of 7/1/26 - 7/7/26.
2. Each Subcontractor shall be prepared, if so requested by AVB Construction LLC or the Owner, to
present evidence of his experience, qualifications, and financial ability to carry out the terms of the
contract. See Section 00 45 00, FORM 00 45 00.1.3.1.
1.8. AVB Construction, LLC and the Owner reserve the right to reject any and all proposals, in whole or part,
and to waive any informality in the bidding. Selection of successful bidders is not based solely on pricing.
End of Section 00 21 13 Instruction to Bidders

00 24 00 Scopes of Work
1.1. AVB is requesting proposals for the following Work Categories as described in the following pages. Each
Work Category should be bid in whole; partial Work Categories will not be accepted. The following
specification cross-reference is for information only.
26.100 Electrical
31.100 Sitework
32.120 Asphalt
32.130 Concrete
32.180 Sports Surfacing
32.185 Synthetic Turf
32.310 Fences & Gates
1.2. Each Work Category has Work Scope specific notations on the following pages. Note that the Work
Scope specific notations are not meant to be an all-inclusive list of a particular Work Category's
responsibility, rather, these notes are to highlight some, not all, of the critical aspects of this particular
project only. See the following pages for Work Category specifics.
End of 00 24 00 Scopes of Work

00 31 00 Available Project Information
Geotechnical Report can be found in
Specification 003100 Available Project
Information
End of Section 00 31 00 Available Project Information

00 31 13 Project Schedule
1.1. Preliminary Project Schedules/Phases:
1. Bid Schedules.
a. The preliminary construction schedule narrative included in the Contract Documents represents the
general order and time frames for work to be followed by the Construction Manager in coordinating
the project. The Subcontractors are to assume that their work will be coordinated in a manner
consistent with industry practice, and the efficient coordination of all other trades.
b. Please note that although the schedule defines the planned order of construction, Bidders should
not assume that any assurance is given or implied as to the calendar dates associated with
completion of the work of a particular contract.
c. All Subcontractors recognize and shall accept modifications to the schedule which are reasonable,
in the opinion of the Construction Manager, for the general interest of the project as a result of
allowable time extensions (formally or informally approved) in any contract, and such
modifications are inherent to the construction process and shall not qualify as a basis for extra
compensation from the Construction Manager or Owner.
d. The Subcontractor, in submitting a proposal for the work of a particular work category, agrees to
commit the necessary resources to complete the work activities of that work category, within a time
span not greater than the planned duration. Work included within a work category, but not
specifically defined by a particular work activity, is to be accomplished in a reasonable manner in
conjunction with other work of the work category, and in such a way as to avoid complication of
or to delay the work of other Subcontractors.
e. The Subcontractor shall allow for multiple mobilizations, at no additional cost, as required to
maintain construction progress and as directed by AVB.
f. Several specific project dates are on the schedule below.
Schedule of Important Dates
Event Date Time
Bid Release Monday, June 8, 2026 -
RFI Due Date Wednesday, June 17, 2026 5:00 p.m.
Addendum 1 Issue Monday, June 22, 2026 -
Bid Due Date Tuesday, June 30, 2026 3:00 p.m.
Public Bid Opening Tuesday, June 30, 2026 3:01 p.m.
Post Bid Interviews:
32.130 Concrete Wednesday, July 1, 2026 2:00p - 3:00p
31.100 Sitework Wednesday, July 1, 2026 3:00p - 4:00p
32.180 Sports Surfacing Thursday, July 2, 2026 9:00a - 9:30a
26.100 Electrical Thursday, July 2, 2026 9:30a - 10:30a
32.120 Asphalt Thursday, July 2, 2026 10:30a - 11:30a
32.310 Fences & Gates Tuesday, July 7, 2026 9:00a - 10:00a
Board of Education Approval Monday, July 13,2026
Project Start 7/14/2026
Project Completion 10/29/2026
End of Section 00 31 13 Project Schedule

00 41 00 Bid Proposal Form(s)
1.1. See the following pages for the Bid Proposal Form(s) that are to be filled out and submitted for The Project.
Reminder to infill and submit all pages as noted in FORM 00 41 00.1.1.
Bid Proposal Forms are to be filled out in and turned in to AVB Construction.
Reminder that Bids are due on:
Tuesday, June 30, 2026
at
3:00 p.m.
via
Physical Delivery: Mattawan Consolidated Schools, Central Office
Attn: Pam Stermer
Re: MCS BP4 ESP Tennis, Field Events, Berm, Bid Package No 4ESP
Bidder's Checklist
Bid Form
PreQualification Form - for those who have not worked with AVB in the past 3 calendar years
_________________
Representations and Certifications (Affidavidits, Public Open Instructions/Labeling) IF APPLICABLE
If using an approved substitution, please note material bid as approved substitution