REQUEST FOR PROPOSALS (RFP) for Public Works Feasibility Analysis

Location:	Utah
Posted:	Aug 3, 2026
Due:	Aug 21, 2026
Agency:	Holladay city
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

REQUEST FOR PROPOSALS (RFP)

for Public Works Feasibility Analysis

Date of Issue: August 3, 2026

The City of Holladay (“City”) is seeking qualified firms or teams (“Proposer”) conduct a feasibility analysis for public works services currently provided under contract to Salt Lake County (the “Project”).

Full proposal packet

Deadline for Proposal Submission
Proposers must digitally submit their proposal by Friday, August 21, 2026 at 5 p.m. MST. Only submissions by email will be accepted. Send your proposal by email in a single PDF that includes the complete proposal of all required information and documents to gchamness@holladayut.gov with the subject “public works feasibility analysis.” Proposals will not be publicly opened or read. No proposal will be accepted after the closing date and time.

Project Background
Holladay has contracted with Salt Lake County to provide a variety of public works services since its incorporation more than twenty-five years ago. These services include snow removal, general street maintenance, pavement management, sign maintenance, road striping, traffic signal management and maintenance, storm drain vactoring, and street sweeping. Holladay has also supplemented these services with independent, direct contracts for concrete replacement, asphalt maintenance and storm drain repairs.

Salt Lake County provides similar services for other cities, including cities and towns served by the Municipal Services District (MSD). Holladay is aware that other cities are exploring the possibility of self-providing public works services. Holladay has been well served by Salt Lake County’s public works services and is unsure of the potential price impact on our contractual services should other cities choose to self-provide services. Therefore, Holladay wishes to consider a comprehensive feasibility analysis evaluating alternative models for the provision of public works services.

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REQUEST FOR PROPOSALS (RFP)

for Public Works Feasibility Analysis

Date of Issue: August 3,2026

Table of Contents

1. Introduction

2. Deadline for Proposal Submission

3. Anticipated Schedule for the RFP Process

4. RFP Contact

5. Instructions for Question Submission

6. Modifications and Addenda

7. Project Background

8. Funding and Payment

9. Scope of Work

10. Submission Requirements

11. Selection Process and Criteria

12. Special Conditions for Proposals

Attachments

ATTACHMENT A: CITY OF HOLLADAY STANDARD TERMS AND CONDITIONS FOR SERVICES

RFP: Public Works Feasibility Analysis

August 3, 2026

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1. Introduction

The City of Holladay (“City”) is seeking qualified firms or teams (“Proposer”) to conduct a feasibility analysis for

public works services currently provided under contract to Salt Lake County (the “Project”).

2. Deadline for Proposal Submission

Proposers must digitally submit their proposal by Friday, August 21, 2026 at 5 p.m. MST. Only submissions by

email will be accepted. Send your proposal by email in a single PDF that includes the complete proposal of all

required information and documents to gchamness@holladayut.gov with the subject “public works feasibility

analysis.” Proposals will not be publicly opened or read. No proposal will be accepted after the closing date and

time.

3. Anticipated Schedule for the RFP Process (subject to change)

Activity

RFP Issued

Final Day to Submit Questions

Proposal Deadline

Committee Review

Interviews

Contract Negotiation

Notice to Proceed

Final Project Deadline

Date

August 3, 2026

August 10, 2026

August 21, 2026

August 27, 2026

September 2, 2026

September 3-10, 2026

September 11, 2026

January 22, 2027

4. RFP Contact

Interested parties should only coordinate with the named RFP contact and refrain from communicating with other

City staff or officials regarding this Project. The RFP contact is:

Gina Chamness, City Manager

City of Holladay

3330 S. 1300 E.

Millcreek UT 84106

Telephone: 801-272-9450

Email: gchamness@holladayut.gov

5. Instructions for Question Submission

All questions must be submitted no later than August 10, 2026 in writing via email to gchamness@holladayut.gov.

The question period will open concurrently with the release of the RFP. Answers to all questions received will be

posted on Utah’s Public Procurement Place website (sciquest), purchasing.utah.gov/currentbids and the City’s

website, https://holladayut.gov/bid_opportunities/index.php.

6. Modifications and Addenda

Any addendums to the RFP will be made on Utah’s Public Procurement Place website (sciquest),

purchasing.utah.gov/currentbids and the City’s website, https://holladayut.gov/bid_opportunities/index.php.

7. Project Background

Holladay has contracted with Salt Lake County to provide a variety of public works services since its incorporation

more than twenty-five years ago. These services include snow removal, general street maintenance, pavement

management, sign maintenance, road striping, traffic signal management and maintenance, storm drain vactoring,

RFP: Public Works Feasibility Analysis

August 3, 2026

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and street sweeping. Holladay has also supplemented these services with independent, direct contracts for

concrete replacement, asphalt maintenance and storm drain repairs.

Salt Lake County provides similar services for other cities, including cities and towns served by the Municipal

Services District (MSD). Holladay is aware that other cities are exploring the possibility of self-providing public

works services. Holladay has been well served by Salt Lake County’s public works services and is unsure of the

potential price impact on our contractual services should other cities choose to self-provide services. Therefore,

Holladay wishes to consider a comprehensive feasibility analysis evaluating alternative models for the provision of

public works services.

8. Funding and Payment

The negotiated contract will detail the schedule and amount of payment based on the Proposer’s estimate for the

scope of work and project timeline. Payments to the Proposer will be made as work milestones/deliverables are

accepted by the City’s Project Manager in writing.

9. Scope of Work

The information listed below is intended to provide interested Proposers with a preliminary scope of work, but it is

not meant to limit a potential contract for services or exclude any relevant or essential data, tasks, or Project steps.

The City and the selected Proposer will finalize the scope of work during the contract negotiation period. The

proposed Project is expected to include the following:

1. Conduct a comprehensive feasibility analysis evaluating alternative models for the provision of public

works services, which include snow removal, general street maintenance, pavement management, sign

maintenance, road striping, traffic signal management and maintenance, storm drain vactoring, and street

sweeping. This analysis will include five scenarios, including:

• Direct or contracted provision of public works services currently provided by interlocal agreement

with Salt Lake County by the City.

• Hybrid model combining shared public works facility with another public entity while providing direct

or contracted provision of currently contracted public works services.

• Interlocal agreement with another public entity providing currently contracted public works services.

• Interlocal agreements with other public entities providing currently contracted public works services.

• Continued contracted provision with Salt Lake County.

2. Identify start up, transitional, operational, capital and overhead costs associated with each scenario.

3. Assess long-term financial sustainability over a 5,10- and 20-year period.

4. Identify material legal, operational, financial and governance risks with each option.

5. Prepare draft and final written reports and presentations documenting the findings of the feasibility

study, including an executive summary for public distribution, and present the results of the study at a

public meeting or meetings as requested by the city.

10. Submission Requirements

Proposals are due by Friday, August 21, 2026] at 5 pm MST. The Proposer must submit a digital proposal in PDF

format, including all required information and supplementary materials, which should not exceed 15, 8.5”x11”,

single-sided pages. The cover page, table of contents, tab sheets, and appendix are included in the page count.

Please number the proposal’s pages and include a table of contents. The Proposer must address and clearly label

all items indicated in this section within their proposal in the order as outlined below. Following these instructions

will assist the Selection Committee in evaluating the proposal.

It is the Proposer’s sole responsibility to read and interpret this RFP and the written instructions contained herein.

RFP: Public Works Feasibility Analysis

August 3, 2026

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Responses to the RFP that are not received prior to the time and date specified will be considered late. The City

reserves the right to reject any late, incomplete, or irregular response and reserves the right to waive any non-

material irregularity in responses.

11.1 Letter of Interest/Executive Summary. Provide an overview of how your firm will approach the

Project. Include a statement that the Proposer has read and understands this RFP and accepts the

written instructions. Identify the Proposer’s primary point of contact for the RFP that is responsible

for disseminating information to the Proposer team; include the person’s name, direct phone

number, email address, and mailing address. Provide a list of any current lawsuits, liens, and

outstanding financial liabilities for your firm or a statement that none exists. Include a statement of

acknowledgment of addendums to the RFP, if applicable, and a signature of an officer authorized to

bind the Proposer’s firm contractually.

11.2 Relevant Experience and References. Provide detailed relevant experience for at least three (3)

projects of similar scope with comparable size and complexity. For each example, share a brief

description of the project, the total budget (including all elements), the date the project was

completed, whether the project came in on time and on budget, and any other pertinent

information. Include three references with the name of the client, the contact person, current phone

number and email address.

11.3 Qualifications and Project Team. Provide a brief summary of your firm, the scope, and the nature of

services routinely provided by your firm. Identify the type of business (corporation, partnership, sole

proprietor, etc.) under which your firm operates, the date the business started, and the license

number to do business in the State you are located. Explain your firm’s greatest strengths and how

those strengths would serve the City’s objectives and this Project.

Provide an organizational chart showing the level of responsibility of all major participants of the

Proposer’s team and subcontractors/consultants (if applicable) that will provide services to

complete the Project. Detail if your Project team has worked together on past projects. Include brief

resumes of the key Team members who will be directly involved in the overall service. By listing

individuals, the Proposer is making a commitment to use those personnel. If the Proposer is selected

for the Project, the City must be notified of any changes to the personnel indicated. The Proposer is

responsible for verifying the qualification and validity of licenses or permits for any outsourced work

to subcontractors/consultants.

11.4 Project Approach and Schedule. Describe how you will approach the scope of work and tasks to be

completed from Section 9 of this RFP, including, but not limited to, the methodology that will be

used, expected deliverables, and expectations of support by City staff. Propose a time schedule

stating when the key tasks of your proposal would be completed, including schedules for the key

phases and how you will meet the January, 2027 target completion date of the Project. Indicated the

schedule for regular contact with the City’s Project Manager and Project Team, including meetings,

City Council presentations, and other client review milestones.

11.5 Project Budget. The proposal must include an estimated budget for each phase of the Project.

Describe what methods and tools you will use to keep the Project on budget and on time. The

proposal must include a proposed payment schedule for the execution of the agreement and

completion of each phase. Proposer should include the firm’s fee structure, including an hourly rate

for each team member the Proposer plans to utilize in the completion of the services and an

estimate of how many person-hours are assumed in the fee. Proposer must guarantee its pricing for

one year.

RFP: Public Works Feasibility Analysis

August 3, 2026

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11. Selection Process and Criteria

The City will make every effort to ensure that all proposals are treated fairly and equally throughout the selection

process. The City will form a Selection Committee to review the submitted proposals and provide

recommendations. The main Committee tasks will include:

• Identifying a Short-list of Finalists. The Selection Committee will score and rank the written proposals to

determine a shortlist of finalists.

• Conducting Interviews to Recommend a First and Second-Ranked Proposer. The City will notify the

Proposer if selected for the shortlist and may ask them to participate in an interview. If it is in the best

interest of the City, it shall establish a date(s) and time(s) for the interviews or presentations. Invited,

eligible Proposers will receive instructions for the interviews. Representations made by a Proposer during

interviews or presentations shall become an addendum to the Proposer's proposal and shall be

documented. Representations must be consistent with the Proposer's original proposal and may only be

used for purposes of clarifying or filling in gaps. Interviews and presentations will be at the Proposer's

expense. The City may select a first-ranked and second-ranked Proposer with or without conducting

interviews.

• Negotiating with First-Ranked Proposer. The first-ranked Proposer will be given a defined period of time

to negotiate and execute a service agreement with the City. In the event that exclusive negotiations are

conducted and an agreement is not reached, the City reserves the right to enter into negotiations with

the next highest-ranked Proposer without the need to repeat the formal solicitation process.

Selection Criteria

The following weighted criteria will be used in evaluating the responses received.

• Project Approach and Schedule (30%) – Proposed project approach must meet the scope, requirements,

and needs included herein and be presented in a clear and organized manner.

• Project Budget (20%) – Proposals will be evaluated on the value and cost of their services based on the

work to be performed in accordance with the scope of this project. Hours committed by senior personnel

and hourly rates will be considered.

• Relevant Experience and References (25%) – Proposals will be evaluated on the experience of their firm.

Proposers will be evaluated on examples of their prior relevant work and successful exhibits.

• Qualifications and Project Team (25%) – Proposers must provide descriptions and documentation of the

technical expertise of their firm and team members.

12. Special Conditions for Proposals

13.1 All information submitted to the City by the Proposer will be binding upon the Proposer.

13.2 All responses, including attachments, supplementary materials, and addenda shall become the property

of the City at the time of submission and will not be returned to the Proposer. Information contained in

the responses will be available to the public upon inquiry or GRAMA request immediately following the

execution of a written agreement with the selected Proposer by the City.

13.3 The City reserves the right to negotiate changes in the terms of services with the selected Proposer as

may be required.

13.4 The City reserves the right to withdraw or suspend the RFP.

RFP: Public Works Feasibility Analysis

August 3, 2026

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REQUEST FOR PROPOSALS (RFP) for Public Works Feasibility Analysis

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