RFQ - Lee Circle Water Main Replacement

September 2026
1
PROJECT NO. W26001
Requestor: City of West Columbia
Contact: Andy Zaengle, P.E.
azaengle@westcolumbiasc.gov
Tel: (803) 939-8625
Lee Circle Water Main Replacement
Request for Qualifications
The City of West Columbia, South Carolina is requesting Statements of Qualifications (RFQs) from
qualified consulting engineering firms to provide professional engineering services related to the
Lee Circle Water Main Replacement (Project) in the City of West Columbia, South Carolina.
Return Sealed SOQs to the Following:
Express Mail Electronic Delivery
City of West Columbia Andrew Zaengle, P.E.
P.O. Box 4004 azaengle@westcolumbiasc.gov
West Columbia, SC 29171
Attention: Andrew Zaengle, P.E.
Project Description
The Project will abandon a damaged section of water main and reestablish a multi-directional
feed for the water distribution system near Springdale, South Carolina. The work will include
approximately 4,400 LF of 6-inch water main and associated appurtenances along Lee Circle, Kitty
Hawk Drive, and Durham Drive.
Scope of Work
The respondent will be expected to provide detailed design documents and construction
administration and observation services for this project resulting in design documents that will
be used for the construction of the Project. The respondent will be responsible for regular
communication and collaboration with the Owner. The respondent is responsible for all
necessary project coordination, field investigation, detailed design, permitting services,
construction administration, and construction observation services.
The following page lists tasks expected to be completed throughout the project, though it is not
an exhaustive list of every task that may need to be completed.

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PROJECT NO. W26001
Task 1 - Project Coordination
The Consultant will conduct bi-weekly progress discussions (30 minutes on average) during the
design phase. They will also provide a monthly progress report for the duration of the project.
Consultant will hold a project kick-off meeting to discuss goals for the project. Meeting minutes
will be provided by the Consultant.
Task 3 -Field Investigation
Detailed field investigation services will include field surveying, rights-of-way determinations,
and geotechnical investigation. The maps in Appendix A is intended to outline the general
location and route of the proposed water distribution infrastructure. Prior to the completion of
the detailed survey, the Consultant will address any concerns about the proposed water system
alignment with the Owner.
Task 4 - Detailed Design Services
The Consultant will develop a work plan, project schedule, and begin developing necessary
contract documents. Design documents are to include, at a minimum, signed and sealed design
calculations, construction drawings, the City's standard contract instruments, and all necessary
technical specifications. The Consultant will present conceptual (30%), 60% and 90% progress
sets to the City for review and comment. Minimum expectations at each milestone are provided
below:
30% Progress Set: General legend and notes, infrastructure alignments in sufficient detailed to
determine feasibility of construction, and easement requirements. Locations for subsurface
investigation should be resolved at this point. 30% construction drawings will be sent to SCDOT
for preliminary review and comment. Consultant will also provide a risk register identifying
items/tasks which have a potential for significant impact to the overall project schedule.
60% Progress Set: Detailed plan and details for travel ways, water main construction and draft
technical specifications. Include preliminary Engineers Estimate of Probably Cost.
90% Progress Set: Permit ready construction drawings, technical specifications, and permit
applications. Also include an Engineers Estimate of Probable Cost.
Discussion with regulatory agencies will be coordinated by the Consultant, including but not
limited to Lexington County Stormwater, SCDOT, and SCDHEC. Include monthly progress
meetings throughout the design and permitting process.

September 2026
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PROJECT NO. W26001
Task 5 - Easement Acquisition
Should construction easements be required the City will provide a standard easement document
for the Consultant's use, but the Consultant will be responsible for coordination with the property
owner, the development of exhibits and other necessary documentation. The City will process
and record all easements upon agreement.
Task 6 - Permitting Services
The Consultant will prepare all the data and documents necessary to obtain an SCDHEC
Construction Permit, Lexington County Stormwater Permit, and all SCDOT Encroachment
Permits. This includes all necessary correspondence and revisions to permit application packages
as requested by the regulatory agency.
Task 7 - Bidding Period Services
The Consultant will assist with the bidding process including preparation of the advertisement,
pre-bid conference, response to contractor questions, issuance of addenda, attend bid opening,
bid tabulation, award recommendation, and development of conformed documents.
Task 8 - Construction Period Services
The Consultant shall be responsible for administration of the contract including coordinating and
attending the pre-construction conference, review and approval of shop drawings, responding to
contractor request for information, review contractor payment applications, preparation of as-
builts, contract closeout, etc. The Consultant should also include fulltime construction
observation services from an project representative experienced in the work to be completed as
part of the project.

September 2026
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PROJECT NO. W26001
Submittal Requirements
Before Tuesday, October 20, 2026 at 4:00 PM, submit one electronic (PDF) and one hard copy of
the Qualification in a sealed package to:
City of West Columbia
Attn: Mr. Andy Zaengle, P.E.
200 N. 12th Street
West Columbia, SC 29169
The name of the submitter should appear on the outside of the submittal package with the SOQ
title and reference the project, "SOQ for Lee Circle Water Main Replacement". Each submittal
copy should be identical in content and meet the criteria listed below.
The SOQ must include, at a minimum, the following:
Team Experience and Qualifications (25 Points): Evaluation criteria will focus on the submittals'
clear identification of each firm. Experience with similar projects, history of meeting design
budget and schedule, and acceptable levels of quality. Demonstrate technical competence and
success in water distribution system projects.
Experience and Qualifications of Personnel Assigned to Project (30 Points): Experience and
availability of the proposed project personnel will be evaluated. Responses should identify key
team members, their experience with water distribution systems, as well as experience with
similar projects. Respondents should demonstrate continuity within the project team.
Project Understanding and Approach (30 Points): Responses shall demonstrate understanding
of the project goals and objectives and the proposed methodology for meeting the goals and
objectives. Responses must provide a comprehensive narrative demonstrating a clear and
concise understanding of the project requirements, potential complications. Clearly address key
activities, critical path, and deliverables.
Project Schedule and Coordination (15 Points): Responses shall include a proposed project
design schedule with major milestones.
Local Preference (5 Points): Eligible only when the entire design team meets the requirements
of Local Vendor Preference.

September 2026
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PROJECT NO. W26001
Questions and Clarifications
Submit any questions in writing to the individual below no later than Wednesday, October 7,
2026 at 5:00 pm. Responses will be provided by Close of Business Monday, October 12, 2026.
Mr. Andy Zaengle, P.E.
Director of Engineering and Water Plants
(803) 939-8625
azaengle@westcolumbiasc.gov
Contact may not be made with other City Staff or City Council Members regarding this project.
Respondents are required to comply with all applicable components of the City's procurement
code.
Other Relevant Information
The award of a contract shall be the sole discretion of the City. The award(s) shall be based on
the evaluation of all information the City may request. The City reserves the right to accept or
reject any or all qualifications in whole or in part and to waive any informalities in the RFQ.
Further, the City reserves the right to enter into a contract deemed to be in its best interest.
From the time the SOQ is first advertised to the time a contract is signed, all Offerors and contents
of any qualification shall be kept confidential. It is the intention of the City to make every effort
to be fair and equitable in its dealings with all candidates for selection. However, the City reserves
the right to reject all Qualifications.
Issuance of this Request for Qualifications does not commit the City of West Columbia to award
a contract, to pay any costs incurred in preparation of a SOQ or to procure related services or
supplies.

September 2026
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PROJECT NO. W26001
APPENDIX A
Map included of project area.

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The City of West Columbia shall assume no liability for any errors, omissions, or inaccuracies in the information provided regardless of how caused, or any decision made or action taken or
not taken by any person in reliance upon any information or data furnished hereunder. For a complete copy of the City of West Columbia Disclaimer please visit our webpage at: https://city-
of-west-columbia-gis-westcolumbiasc.hub.arcgis.com/.