RFQ - 2025 OR NEWER TOYOTA BZ XLE AWD (RESERVED FOR LOCAL BUSINESSES)

Location:	California
Posted:	Nov 25, 2025
Due:	Dec 16, 2025
Agency:	San Diego County
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services
Solicitation No:	BPM012904
Publication URL:	To access bid details, please log in.

Attachment Preview

County of San Diego

Date Issued:

REQUEST FOR QUOTATION

(this RFQ is a request for information, not an order)

November 25, 2025

RFQ Number:

RFQ TITLE:

QUOTATIONS

DUE:

12904

2025 or Newer Toyota bZ XLE AWD

with Outfitting

December 16, 2025; 5:00 PM

QUESTIONS DUE: December 8, 2025; 5:00 PM

SUBMITTING YOUR QUOTATION:

Submit your response, including completed forms via BuyNet or

via email to the contracting officer listed in this RFQ.

CONTRACTING OFFICER:

Nathaniel Pimentel, Procurement Specialist

Phone: (619) 772-2042

Email: nathaniel.pimentel@sdcounty.ca.gov

AWARD: Will be based on:

EACH ITEM

EACH LOT

TOTAL (ALL ITEMS)

DESCRIPTION

THE COUNTY OF SAN DIEGO IS SEEKING QUOTES FROM QUALIFIED FIRMS (OFFERORS) TO PROVIDE ONE

(1) 2025 OR NEWER TOYOTA BZ XLE AWD WITH OUTFITTING IN ACCORDANCE WITH THE TERMS &

CONDITIONS CONTAINED WITHIN.

IN ACCORDANCE WITH BOARD OF SUPERVISORS (BOS) MINUTE ORDER (MO) 6, DATED JANUARY 28,

2025, THE COUNTY RESERVES THIS RFQ FOR LOCAL BUSINESSES. THE REFERENCED BOS MO CAN BE

FOUND HERE: https://file.sandiegocounty.gov/COB/COBPublicView?FileId=39963834

FOR THE PURPOSES OF THIS RFQ, “LOCAL BUSINESS” MEANS A PARTNERSHIP, CORPORATION, JOINT

VENTURE, OR ANY OTHER ASSOCIATION FORMED TO CONDUCT BUSINESS, OR AN INDIVIDUAL, THAT: (I)

MAINTAINS ITS INTERNATIONAL OR DOMESTIC HEADQUARTERS WITHIN THE GEOGRAPHIC BOUNDARIES

OF SAN DIEGO COUNTY; OR (II) AT THE TIME THE COUNTY ISSUES THE SOLICITATION, PROVIDES OR SELLS

FROM A LOCATION WITHIN THE GEOGRAPHIC BOUNDARIES OF SAN DIEGO COUNTY THE SAME OR

SIMILAR GOODS OR SERVICES TO BE PURCHASED BY THE COUNTY. THE COUNTY’S DETERMINATION

REGARDING WHETHER AN OFFEROR QUALIFIES AS A “LOCAL BUSINESS” SHALL BE FINAL.

SEE THE STATEMENT OF WORK FOR A DETAILED DESCRIPTION OF THE COUNTY’S REQUIREMENTS.

THIS REQUEST FOR QUOTATION INCLUDES AN RFQ SUBMISSION CHECKLIST TO BE COMPLETED BY

OFFERORS.

SUBMITTALS WILL BE EVALUATED BASED UPON PRICE AND PERFORMANCE FACTORS INCLUDING THE

OFFEROR’S EXPERIENCE, QUALIFICATIONS, TECHNICAL APPROACH, ACCEPTANCE OF THE COUNTY’S

DRAFT AGREEMENT, PHYSICAL AVAILABILITY OF VEHICLE, VEHICLE SPECS, AND DELIVERY LEAD TIME.

COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) 12904 – 2025 OR NEWER TOYOTA BZ XLE AWD WITH OUTFITTING

SPECIAL INSTRUCTIONS

SUBMISSION CHECKLIST

☐ Submit a completed and signed Offeror’s Cover Page (PC600) form

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf

☐ Submit a completed and signed Representations and Certifications form (PC601)

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

☐ Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• All Offerors are encouraged to complete this form to support County data collection.

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

☐ Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see information in Terms and Conditions below)

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

☐ Submit a completed Pricing Schedule.

• (Page 9),

Page 2 of 16

COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) 12904 – 2025 OR NEWER TOYOTA BZ XLE AWD WITH OUTFITTING

TERMS AND CONDITIONS OF REQUEST FOR QUOTATION

RESPONSES: Your response is due through electronic upload to BuyNet on the specified close date and time, local San

Diego time. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by email or mail to the listed

Contracting Officer, or by personal delivery to the Purchasing and Contracting front desk. Please use these methods only if

unable to submit through BuyNet. If mailed or delivered, the above RFQ No. should be included on the front of the envelope.

It is the Offeror’s responsibility to submit based on the most current RFQ, addenda thereto, responses to Questions, any

other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to

regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-

related information.

• In order to see all information related to this RFQ, to submit Questions, and to receive notifications of updates,

Offerors must select “Participate in RFx” for this solicitation in BuyNet.

Forms required to be submitted with Offeror’s Quotation are included in this RFQ or posted on the County’s web site at

https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html. Posted forms may be updated from time

to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of RFQ issuance or

any later version.

This is a request for information, and quotations furnished are not offers.

QUESTIONS: Please submit questions and requests for clarification related to definition or interpretation of this RFQ in

writing to the contracting officer before the Questions Due date/time listed in this RFQ. Those received after this date may

not be answered at the discretion of the County.

PRICING: The County may award a contract on the basis of initial quotations. Your price(s) should be the lowest possible

for the RFQ requirements. Omit Sales and Use Taxes unless otherwise specified.

The Estimated Quantities in the Pricing Schedule are provided solely for evaluation of quotations. They represent

approximate anticipated use based on historical consumption. If the County’s actual requirements do not result in orders in

the quantities described as “estimated” in the Schedule, that fact shall not constitute the basis for price adjustment.

EVALUATION AND AWARD. Quotations are subject to acceptance at any time within 90 days after submission due

date/time, unless otherwise stipulated by the County. This RFQ is an informal negotiated procurement process. Lowest price

may not always be the sole criteria for award of an RFQ. The County reserves the right to waive a variation in specification

if, in the opinion of the County, such variation does not materially change the item or its performance within parameters

acceptable to the County. The County reserves the right to reject any or all quotations and to accept or reject any item(s)

thereon, or waive any informality in the quotation. The County reserves the right to perform a pre-award survey of the

offeror to determine capability to perform, including but not limited to facilities, financial responsibility, materials/supplies,

and past performance. The determination of the County as to an Offeror’s prospective ability to perform the contract shall

be conclusive.

SAMPLES: Samples, at Offeror’s expense, may be required for evaluation by the County. Delivery of sample must be

scheduled with contracting officer and provided within required timeline. The County shall have the right to review sample

and to determine if such sample is acceptable. The County’s decision to award is contingent upon its acceptance of the

products provided in the sample. During the term of the award, the County must approve any substitutions from the initial

sample in writing in advance of substitution. In no event shall the supplier be permitted to increase prices on the basis of

substituted item(s).

Sample, if not destroyed by tests, will, upon request, be returned at Offeror’s expense. Offeror must advise contracting

officer at time of sending sample that they must be returned, provide return address and Federal Express account number.

BRAND NAME OR EQUAL: If items called for in this Request for Quotation have been identified in the schedule by a

"brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the

quality and characteristics of products (including products of brand name manufacturer s other than the one described by

Page 3 of 16

COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) 12904 – 2025 OR NEWER TOYOTA BZ XLE AWD WITH OUTFITTING

the brand name) to be considered for award if such products are determined by the County to meet fully the salient

characteristic requirements listed in the request.

Unless the offeror clearly indicates in the quotation that an "or equal" product is being offered, quotation shall be considered

as offering the brand name product specified.

If the offeror proposes to furnish an "equal” product, the brand name, if any, of the product to be furnished shall be inserted

in the space provided in the request for quotation, or such product shall be clearly identified in the quotation. The evaluation

of the quotation and the determination as to equality of the product offered shall be the responsibility of the County and will

be based upon the information furnished by the offeror, or identified in the quotation as well as other information reasonably

available to the purchasing activity. Caution to offerors: the purchasing activity is not responsible for locating or securing

any information which is not identified in the quotation and reasonably available to the purchasing activity. Accordingly,

to insure that sufficient information is available, the offeror must furnish, as part of the quotation, all descriptive material

(such as cuts, illustrations, drawings, or other information) necessary for the purchasing activity to (i) determine whether

the product offered meets the salient characteristic requirements of the request for quotation, and (ii) establish exactly what

the offeror proposes to furnish and what the County is binding itself to purchase by making an award. The information

furnished may include specific references to information previously furnished or to information otherwise available to the

purchasing activity.

If the offeror proposes to modify a product so as to make it conform to the requirements of the Request for Quotation, he

shall (i) include in the quotation a clear description of such modifications and (ii) clearly mark any description to show the

proposed modifications.

DUTY TO INQUIRE: Should the Offeror find discrepancies in or omissions from the RFQ, plans, specifications or other

documents, or should the Offeror be in doubt as to their meaning, the Offeror must at once notify the Buyer, in writing. If

the point in question is not clearly and fully set forth, a written addendum will be issued and emailed to Offerors.

CONFIDENTIAL/PROPRIETARY INFORMATION: If confidential/proprietary is contained within the submission:

1) It must be submitted in a separate file or document marked as EXHIBIT–CONFIDENTIAL/PROPRIETARY;

2) Responses to solicitation requirements that include the confidential/proprietary information, shall refer to the

response contained within the EXHIBIT–CONFIDENTIAL/PROPRIETARY (for example: If submittal

requirement #1 requires staff Social Security Numbers, the response to requirement #1 shall reflect “see response

#1 contained within Exhibit-Confidential/Proprietary”); and

3) It must include a signed Nondisclosure Indemnification Agreement (PC620).

NOTE: As a Public Agency, the County of San Diego must adhere to the California Public Records Act, therefore pricing

cannot be considered confidential/proprietary.

TERMS OF RESULTING CONTRACTS:

Any contract(s) resulting from this RFQ will be based upon the Draft Agreement included in this RFQ. The Statement of

Work, Pricing Schedule, and any other exhibits will be added based upon the successful Offeror’s response and successful

contract finalization negotiations.

Payment terms are NET 30, unless terms more favorable to the County are included in Offerors quotation. Note: qualified

Small-Local Businesses may be eligible for more advantageous payment terms including NET15, in accordance with Board

Policy B-53 Small-Local Business Policy (SLBP).

AVAILABILITY OF FUNDING: The County's obligation for payment of any contract beyond the current fiscal year end

is contingent upon the availability of funding from which payment can be made. No legal liability on the part of the County

shall arise for payment beyond June 30 of the calendar year unless funds are made available for such performance.

CALIFORNIA REVENUE AND TAXATION CODE SECTION 18662: In compliance with California Revenue and

Taxation code section 18662, if you are a non resident of California (out-of-state invoices) who receives California source

income, the County will pay California Use Tax directly to the State of California per permit no. SR FH 25-632384. Fifteen

(15) business days prior to the first payment, new suppliers or suppliers with expired forms or forms with incorrect

information, must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).

Page 4 of 16

COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) 12904 – 2025 OR NEWER TOYOTA BZ XLE AWD WITH OUTFITTING

Under certain circumstances you may be eligible for reduced or waived nonresident withholding. If you have already

received a waiver or a reduced withholding response from the State of California and the response is still valid, submit the

response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments.

Refer to the Franchise Tax Board websites (listed below) for tax forms and information on nonresident withholding,

including waivers or reductions. The County will not give you any tax advice. It is recommended you speak with your tax

adviser and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov

https://www.ftb.ca.gov/forms/search/

Page 5 of 16

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFx Name:	BPM012904
RFx Begin Date (UTC+0):	RFQ - 2025 OR NEWER TOYOTA BZ XLE AWD (RESERVED FOR LOCAL BUSINESSES)
RFx End Date (UTC+0):	1
Commodities:	1
RFx Status:	Motor vehicles
Solicitation Code:	11/25/2025 2:30:00 PM
Lot #:	12/16/2025 5:00:00 PM
Round #:	20 d 08 h 43 min 31 s

RFQ - 2025 OR NEWER TOYOTA BZ XLE AWD (RESERVED FOR LOCAL BUSINESSES)

Attachment Preview

See also