Contract: PORTABLE TOILET SERVICES

NEW HAMPSHIRE DEPARTMENT OF ADMINISTRATIVE SERVICES
DIVISION OF PROCUREMENT AND SUPPORT SERVICES
REQUEST FOR BID FOR PORTABLE TOILET SERVICES
3136-26
DUE DATE 6/26/2026 2:00 PM (EASTERN TIME)
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Table of Contents
1. PURPOSE: ........................................................................................................................................................................................ 4
2. INSTRUCTIONS TO VENDOR: ........................................................................................................................................... 4
3. BID SUBMITTAL: .............................................................................................................................................................. 4
4. BID INQUIRIES: ................................................................................................................................................................ 4
5. BID DUE DATE: ................................................................................................................................................................. 4
6. ADDENDA: ....................................................................................................................................................................... 4
7. TIMELINE: ........................................................................................................................................................................ 4
8. TERMS OF SUBMISSION: ................................................................................................................................................. 5
9. GOVERNING TERMS AND CONDITIONS: ......................................................................................................................... 5
10. INSTALLATION REQUIREMENTS: ...................................................................................................................................... 5
11. CONTRACT TERM: ........................................................................................................................................................... 5
12. CONTRACT AWARD: ........................................................................................................................................................ 6
13. NOTIFICATION AND AWARD OF CONTRACT(S): .............................................................................................................. 6
14. LIABILITY: ......................................................................................................................................................................... 6
15. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS: ........................................................................................... 6
16. TERMINATION: ................................................................................................................................................................ 7
17. VENDOR CERTIFICATIONS: .............................................................................................................................................. 7
18. BID PRICES: ...................................................................................................................................................................... 7
19. AUDITS AND ACCOUNTING: ............................................................................................................................................ 8
20. Account Representative: ................................................................................................................................................. 8
21. ESTIMATED USAGE: ......................................................................................................................................................... 8
22. USAGE REPORTING: ........................................................................................................................................................ 8
23. ESTABLISHMENT OF ACCOUNTS: .................................................................................................................................... 8
24. ELIGIBLE PARTICIPANTS: .................................................................................................................................................. 9
25. TERMS OF PAYMENT: ....................................................................................................................................................... 9
26. VENDOR RESPONSIBILITY: ............................................................................................................................................... 9
27. IF AWARDED A CONTRACT: ............................................................................................................................................. 9
28. SPECIFICATIONS: ............................................................................................................................................................ 10
29. SPECIFICATION COMPLIANCE: ....................................................................................................................................... 10
30. SITE VISITATION: ............................................................................................................................................................ 10
31. SCOPE OF SERVICES: ...................................................................................................................................................... 10
32. ADDITIONAL REQUIREMENTS: ...................................................................................................................................... 11
33. PERFORMANCE GUARANTEES....................................................................................................................................... 12
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34. OBLIGATIONS AND LIABILITY OF THE VENDOR: ............................................................................................................ 12
35. NON-EXCLUSIVE CONTRACT: ......................................................................................................................................... 12
36. DISASTER RECOVERY: .................................................................................................................................................... 12
37. ENVIRONMENTALLY FRIENDLY PRODUCTS: ................................................................................................................... 13
38. OFFER: ........................................................................................................................................................................... 13
39. VENDOR'S BALANCE OF PRODUCT LINE ITEMS: ........................................................................................................... 13
40. VENDOR CONTACT INFORMATION: ............................................................................................................................... 13
41. DELIVERY LOCATIONS: ................................................................................................................................................... 14
42. ATTACHMENTS: ............................................................................................................................................................. 14
43. The Bid Opening is open to the public online at the following: .................................................................................... 14
STATE OF NEW HAMPSHIRE TRANSMITTAL LETTER .......................................................................................................... 20
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1. PURPOSE:
1.1. The purpose of this bid invitation is to establish a contract for Portable Toilet Services to the State of New
Hampshire with services indicated in the SCOPE OF SERVICES and OFFER sections of this bid invitation, in
accordance with the requirements of this bid invitation and any resulting contract.
2. INSTRUCTIONS TO VENDOR:
2.1. Read the entire bid invitation prior to filling it out. Complete the pricing information in the "Offer" section
(detailed information on how to fill out the pricing information can be found in the "Offer" section); complete
the "Vendor Contact Information" section; and finally, fill out, and sign the bid transmittal letter.
3. BID SUBMITTAL:
3.1. All bids shall be submitted on this form (or an exact copy), shall be typed, or clearly printed in ink, and shall be
received on or before the date and time specified on paragraph 7 of this bid under "Bid Closing". Interested
parties may submit a bid to the State of New Hampshire Bureau of Purchase and Property by email to
NH.Purchasing@DAS.NH.Gov. All bids shall be clearly marked with bid number, date due and purchasing
agent's name.
3.2. IF YOU ARE EXPERIENCING DIFFICULTIES EMAILING YOUR BID OR YOU WISH TO VERIFY THAT
YOUR BID RESPONSE HAS BEEN RECEIVED, PLEASE CALL (603) 271-2201.
4. BID INQUIRIES:
4.1. Any questions, clarifications, and/or requested changes shall be submitted by an individual authorized to
commit their organization to the Terms and Conditions of this bid and shall be received in writing at the Bureau
of Purchase and Property no later than 4:00 PM on the date listed in the timeline below. Questions shall not be
submitted to anyone other than the Purchasing Agent or his/her representative. Bidders that submit questions
verbally or in writing to any other State entity or State personnel shall be found in violation of this part and may
be found non-compliant.
4.2. Questions shall be submitted by email to Matthew Russell at Matthew.J.Russell@DAS.NH.Gov.
4.3. Submissions shall clearly identify the bid Number, the Vendor's name and address and the name of the person
submitting the question.
5. BID DUE DATE:
5.1. All bid submissions shall be received at the Bureau of Purchase and Property no later than the date and time
shown on the transmittal letter of this bid. Submissions received after the date and time specified shall be
marked as "Late" and shall not be considered in the evaluation process.
5.2. All offers shall remain valid for a period of one hundred eighty (180) days from the bid due date. A vendor's
disclosure or distribution of bids other than to DAS, Bureau of Purchase and Property may be grounds for
disqualification.
6. ADDENDA:
6.1. In the event it becomes necessary to add to or revise any part of this bid prior to the scheduled submittal date,
the NH Bureau of Purchase and Property shall post on our web site any Addenda. Before your submission and
periodically prior to the RFB closing, Vendors are required to check the site for any addenda or other
materials that may have been issued affecting the bid. The web site address is:
https://apps.das.nh.gov/bidscontracts/bids.aspx.
7. TIMELINE:
7.1. The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise,
consider the dates below a "no later than" date.
Bid Solicitation distributed on or by: 6/5/2026
Last day for questions, clarifications,
6/18/2026
and/or requested changes to bid:
States response to questions, clarifications,
6/22/2026
and/or requested changes to bid:
Bid Closing (Eastern Time): 6/26/2026 2:00 PM
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8. TERMS OF SUBMISSION:
8.1. All material received in response to this bid shall become the property of the State and shall not be returned to
the Vendor. Regardless of the Vendors selected, the State reserves the right to use any information presented in
a bid response. The content of each Vendor's bid shall become public information once a contract(s) has been
awarded.
8.2. A responding bid that has been completed and signed by your representative shall constitute your company's
acceptance of all State of New Hampshire terms and conditions and shall legally obligate your company to
these terms and conditions.
8.3. A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a
contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or
honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional
official, or family member of any such official or employee who shall select, evaluate, or award the RFB.
8.4. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted
by the Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase
order, even if said terms and/or conditions contain language to the contrary.
8.5. The form P-37 Contract attached hereto shall be part of this bid and the basis for the contract(s). The successful
Vendor and the State, following notification, shall promptly execute this contract form, which is to be
completed by incorporating the service requirements and price conditions established by the vendor's offer.
8.6. CHAPTER ADM 600 DIVISION OF PROCUREMENT AND SUPPORT SERVICES RULESAPPLY TO AND
ARE MADE A PART HEREOF.
8.7. Complete bids shall be filled out on the original documents and format that are a part of this bid invitation.
Vendors may submit additional paperwork with pricing, but all pricing shall be on the documents provided with
this bid invitation and in the State's format.
9. GOVERNING TERMS AND CONDITIONS:
9.1. A responding bid that has been completed and signed by Vendor's representative shall constitute Vendor's
acceptance of all State of New Hampshire terms and conditions and shall legally obligate Vendor to these terms
and conditions.
9.2. A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a
contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or
honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional
official, or family member of any such official or employee who shall select, evaluate, or award the RFB.
9.3. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted
by the Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase
order, even if said terms and/or conditions contain language to the contrary.
10. INSTALLATION REQUIREMENTS:
10.1. Successful Vendor shall be required to supply, deliver, uncrate, set into place, make all of the final connections,
start-up and test all of the equipment (turn-key) awarded in accordance with Bid Specifications.
11. CONTRACT TERM:
11.1. The term of the contract shall commence upon approval of the Governor and Executive Council, through
November 30, 2029.
11.2. The contract may be extended for up to an additional three (3) years thereafter under the same terms, conditions,
and pricing structure upon the mutual agreement between the successful Vendor and the State with the approval
of the Commissioner of the Department of Administrative Services or Governor and Executive Council.
11.3. The State of New Hampshire reserves the right to add or delete locations/equipment throughout the term of the
contract. For the addition of a new location or new equipment, a requesting agency through the Division of
Procurement and Support Services shall submit a request for quote (RFQ) including a detailed scope of work to
the contractor. Quotes shall be in accordance with pricing and service requirements contained herein and no
service shall be performed until documented acceptance by the State is received. The Contract may be amended,
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by agreement of the parties, effective upon approval of the commissioner of the Department of Administrative
Services or designee, without further approval needed by the Governor and Executive Council as long as the
price limitation is unchanged or decreased as a result of the new or deleted locations/equipment.
12. CONTRACT AWARD:
12.1. The award shall be made to the Vendor meeting the criteria established in this RFB and providing the lowest
cost in total by section. You must bid on all items to be considered. The State reserves the right to reject any or
all bids or any part thereof and add/delete items/locations to the contract.
12.2. Successful Vendor shall not be allowed to require any other type of order, nor shall the successful Vendor be
allowed to require the filling out or signing of any other document by State of New Hampshire personnel.
13. NOTIFICATION AND AWARD OF CONTRACT(S):
13.1. Bid results shall not be given by telephone. For Vendors wishing to attend the bid closing, the names of the
vendors submitting responses and pricing shall be made public. Other specific response information shall not be
given out. Bid results shall be made public after final approval of the contract(s).
13.2. Bid results may also be viewed on our website at https://apps.das.nh.gov/bidscontracts/bids.aspx.
13.3. For Vendors wishing to attend the bid closing: Names of the Vendors submitting responses and pricing shall be
made public. In lieu of in person public bid openings the State shall conduct openings via electronic means until
further notice.
14. LIABILITY:
14.1. The State shall not be held liable for any costs incurred by Vendors in the preparation of bids or for work
performed prior to contract issuance.
15. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:
15.1. Generally, the full contents of any proposal (including all materials submitted in connection with it, such as
attachments, exhibits, addenda, and vendor presentations) become public information upon completion of final
contract or purchase order negotiations with the selected vendor. Certain information concerning proposals,
including but not limited to scoring, is generally available to the public even before this time, in accordance
with the provisions of NH RSA 21-G:37.
15.2. Confidential, commercial, or financial information may be exempt from public disclosure under RSA 91-A:5,
IV. Any and all information contained in or connected to a bid or proposal that a Bidder considers confidential
shall be clearly designated in the following manner:
15.3. If the Bidder considers any portion of a submission confidential, they shall provide a separate copy of the
full and complete document, fully redacting those portions by blacking them out and shall note on the
applicable page or pages of the document that the redacted portion or portions are "confidential." Use of
any other term or method, such as stating that a document or portion thereof is "proprietary", "not for public
use", or "for client's use only", is not acceptable. In addition to providing an additional fully redacted copy of
the bid submission to the person listed as the point of contact on Page one (1) of this document, the identified
information considered to be confidential must be accompanied by a separate letter stating the rationale for each
item designated as confidential. In other words, the letter must specifically state why and under what legal
authority each redaction has been made. Submissions which do not conform to these instructions by failing to
include a redacted copy (if required), by failing to include a letter specifying the rationale for each redaction, by
failing to designate redactions in the manner required by these instructions, or by including redactions which are
contrary to these instructions or operative law may be rejected by the State as not conforming to the
requirements of the bid or proposal. Marking or designating an entire proposal, attachment, or section as
confidential shall neither be accepted nor honored by the State. Marking an entire bid, proposal, attachment, or
full sections thereof confidential without taking into consideration the public's right to know shall neither be
accepted nor honored by the State.
15.4. Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall be subject
to public disclosure REGARDLESS of whether or not marked as confidential.
15.5. If a request is made to the State by any person or entity to view or receive copies of any portion of a proposal,
the State will assess what information it believes is subject to release; notify the Bidder that the request has been
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made; indicate what, if any, portions of the proposal or related material shall be released; and notify the Bidder
of the date it plans to release the materials. To halt the release of information by the State, a Bidder must initiate
and provide to the State, prior to the date specified in the notice, a court action in the Superior Court of the State
of New Hampshire, at its sole expense, seeking to enjoin the release of the requested information.
15.6. By submitting a proposal, Bidders acknowledge and agree that:
15.6.1. The State may disclose any and all portions of the proposal or related materials which are not marked as
confidential and/or which have not been specifically explained in the letter to the person identified as
the point of contact for this RFB;
15.6.2. The State is not obligated to comply with a Bidder's designations regarding confidentiality and must
conduct an independent analysis to assess the confidentiality of the information submitted in your
proposal; and
15.6.3. The State may, unless otherwise prohibited by court order, release the information on the date specified
in the notice described above without any liability to a Bidder.
16. TERMINATION:
16.1. The State of New Hampshire shall have the right to terminate any resultant contract at any time with a thirty
(30) day written notice to the successful Vendor.
17. VENDOR CERTIFICATIONS:
17.1. All Vendors shall be duly registered as a vendor authorized to conduct business in the State of New Hampshire.
17.2. STATE OF NEW HAMPSHIRE VENDOR APPLICATION: To be eligible for a contract award, a Vendor must
have a completed Vendor Application Package on file with the NH Bureau of Purchase and Property. See the
following website for information on obtaining and filing the required forms (no fee:
https://DAS.NH.Gov/Purchasing).
17.3. NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION: To be eligible for a contract award, a Vendor
that is a corporation, limited liability company, or other limited liability business entity (this excludes sole
proprietors and general partnerships) must be registered to conduct business in the State of New Hampshire
AND in good standing with the NH Secretary of State. Please visit the following website to find out more
about the requirements for registration with the NH Secretary of State: https://sos.nh.gov/corporation-division/.
17.4. CONFIDENTIALITY & CRIMINAL RECORD: If Applicable, any employee or approved subcontractor of the
Vendor who will be accessing or working with records of the State of New Hampshire shall be required to sign
a Confidentiality and Non-Disclosure Agreement and a Release of Criminal Record Authorization Form. These
forms shall be returned to the designated State agency prior to commencing any work.
17.5. CERTIFICATE OF INSURANCE: Prior to being awarded a contract the Vendor shall be required to submit
proof of comprehensive general liability insurance coverage prior to performing any services for the State. The
coverage shall insure against all claims of bodily injury, death, or property damage in amounts of not less than
$1,000,000 per occurrence and $2,000,000 aggregate. Coverage shall also include State of New Hampshire
workers' compensation insurance to the extent required by RSA Chapter 281-A.
18. BID PRICES:
18.1. Bid prices shall remain firm for the entire contract period and shall be in US dollars and shall include delivery
and all other costs required by this bid invitation. Special charges, surcharges (including credit card transaction
fees), or fuel charges of any kind (by whatever name) may not be added on at any time. Any and all charges
shall be built into your bid price at the time of the bid. Unless otherwise specified, prices shall be F.O.B.
DESTINATION, (included in the price bid), which means delivered to a state agency's receiving dock or other
designated point as specified in this contract or subsequent purchase orders without additional charge.
Shipments shall be made in order to arrive at the destination at a satisfactory time for unloading during
receiving hours.
18.2. Per Administrative Rule 606.01(e) "if there is a discrepancy between the unit price and the extension price in a
response to an RFP, RFB or RFQ, the unit price shall be binding upon the vendor".
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18.3. Price decreases shall become effective immediately as they become effective to the general trade or the
Vendor's best/preferred customer.
19. AUDITS AND ACCOUNTING:
19.1. The successful Vendor shall allow representatives of the State of New Hampshire to have complete access to all
records for the purpose of determining compliance with the terms and conditions of this bid invitation and in
determining the award and for monitoring any resulting contract.
19.2. At intervals during the contract term, and prior to the termination of the contract, the successful Vendor may be
required to provide a complete and accurate accounting of all products and quantities ordered by each agency
and institution and by political sub-divisions and authorized non-profit organizations.
20. ACCOUNT REPRESENTATIVE:
20.1. The Contractor shall assign a dedicated account representative and a backup in their absence who will be
responsible for the daily administration of this Contract. The account representative shall be familiar with all
Contract requirements to ensure compliance with the terms of the Contract. The account representative shall
respond by phone or email to Client Agency inquiries within 24 hours of initial contact or the next business day
if after normal business hours. The account representative's responsibilities shall include but not be limited to:
20.1.1. Coordinate business review meeting(s) either virtually or on-site with the State held at a cadence
requested by the State.
20.1.2. Provide recommended process and productivity improvements related to potential cost savings to the
State for consideration quarterly.
20.1.3. Provide information and product offerings to bring the latest industry ideas and trends to the State as
applicable.
20.1.4. Provide training on the use of the Contractor's portal as needed with no charge to the State.
21. ESTIMATED USAGE:
21.1. The quantities indicated in the offer section of this bid invitation are an estimate only for the State of New
Hampshire's annual requirements. These quantities are indicated for informational purposes only and shall not
be considered minimum or guaranteed quantities, nor shall they be considered maximum quantities. These
quantities do not include any eligible participant usage.
22. USAGE REPORTING:
22.1. The successful Vendor shall be required to submit a quarterly and annual usage report for analysis for each state
agency or eligible participant. Reports are due no later than 30 days after each end of each calendar quarter to
Bureau of Purchase and Property, Matthew Russell and sent electronic to Matthew.J.Russell@DAS.NH.Gov. At
a minimum, the Report shall include:
22.1.1. Contract Number
22.1.2. Utilizing Agency and Eligible Participant
22.1.3. Services/Products Purchased (showing the manufacturer, item, part number, and the final cost.)
22.1.4. Recycling documentation with respect to content used in the manufacture, development and distribution
process of goods and services sold. This report shall include but not be limited to:
22.1.4.1. A standardized reporting form will be provided after contract award
22.1.5. Total Cost of all Services/Products Purchased. Ability to sort by agency/eligible participant.
22.1.6. In Excel format
23. ESTABLISHMENT OF ACCOUNTS:
23.1. Each State of New Hampshire agency shall have its own individual customer account number. There may also
be instances where divisions or bureaus within an agency will need their own individual customer account
numbers. Should any State of New Hampshire agency place an order under the contract, the successful Vendor
agrees to establish an account within three business days from the date the order is placed. However, there shall
be no delay in any shipment; the agency shall receive the items ordered in accordance with the delivery time
required under this bid invitation, as if an account already exists for the agency.
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24. ELIGIBLE PARTICIPANTS:
24.1. Political sub-divisions (counties, cities, towns, school districts, special district or precinct, or any other
governmental organization), or any nonprofit agency under the provisions of section 501c of the federal internal
revenue code, are eligible to participate under this contract whenever said sub-division or nonprofit agency so
desires. These entities are autonomous and may participate at their sole discretion. In doing so, they are entitled
to the prices established under the contract. However, they are solely responsible for their association with the
successful Vendor. The State of New Hampshire assumes no liability between the successful Vendor and any of
these entities.
25. TERMS OF PAYMENT:
25.1. Payment shall not be due until 30 days after the properly itemized invoice has been received at the agency
business office or all items have been delivered, inspected, and accepted by the agency, whichever is later.
Invoice shall reference the State of NH contract number and/or purchase order number as applicable.
25.2. Payments shall be made via ACH or Procurement Card (P-card = Credit Card) unless otherwise specified by the
State of New Hampshire. Use the following link to enroll with the State Treasury for ACH payments:
https://www.nh.gov/treasury/state-vendors/index.htm. Eligible participants shall negotiate their own payment
methods with the successful Vendor.
26. VENDOR RESPONSIBILITY:
26.1. The successful Vendor shall be solely responsible for meeting all terms and conditions specified in the bid, and
any resulting contract.
26.2. All State of New Hampshire bid invitations and addenda to such bid invitations are advertised on our website at
https://apps.das.nh.gov/bidscontracts/bids.aspx.
26.3. It is a prospective Vendor's responsibility to access our website to determine any bid invitation under which the
Vendor desires to participate. It is also the Vendor's responsibility to access our website for any posted
addenda.
26.4. The website is updated several times per day; it is the responsibility of the prospective Vendor to access the
website frequently to ensure that no bidding opportunity or addendum is overlooked.
26.5. It is the prospective Vendor's responsibility to forward a signed copy of any addendum requiring the Vendor's
signature to the Bureau of Purchase and Property with the bid response.
26.6. In preparation of a bid response, the prospective Vendor shall:
26.6.1. Provide pricing information as indicated in the "Offer" section; and
26.6.2. Provide all other information required for the bid response (if applicable); and
26.6.3. Complete the "Vendor Contact Information" section; and
26.6.4. Complete the company information on the "Transmittal Letter" page, and sign under penalty of
unsworn falsification in the space provided on that page.
26.7. It is the responsibility of the Vendor to maintain any awarded contract and New Hampshire Vendor Registration
with up to date contact information.
26.8. Contract specific contact information (Sales contact, Contractor contract manager, etc.) shall be sent to the
State's Contracting Office listed in Box 1.9 of Form P-37.
26.9. Additionally, all updates i.e., telephone numbers, contact names, email addresses, W9, tax identification
numbers are required to be current through a formal electronic submission to the Bureau of Purchase and
Property at: https://www.das.nh.gov/purchasing/vendorresources.aspx.
27. IF AWARDED A CONTRACT:
27.1. The successful Vendor shall complete the following sections of Appendix A (Agreement State of New
Hampshire Form #P-37):
Section 1.3 Contractor Name
Section 1.4 Contractor Address
Section 1.11 Contractor Signature
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Section 1.12 Name & Title of Contractor Signatory (if Vendor is not a sole proprietor)
27.2. Provide certificate of insurance indicating the coverage amounts required by Section 14 of the Form Number P-
37.
27.3. Provide proof of sufficient workers' compensation insurance coverage or evidence of exemption from RSA
Chapter 81-A.
27.4. If the successful Vendor is a corporation, limited liability company, or other limited liability business entity,
then provide a certificate of good standing issued by the NH Secretary of State or, for a newly incorporated,
formed, or registered entity, a copy of the appropriate registration document certified by the NH Secretary of
State.
28. SPECIFICATIONS:
28.1. Complete specifications required are detailed in the SCOPE OF SERVICES section of this bid invitation. In
responding to the bid invitation, the prospective Vendor shall address all requirements for information as
outlined herein.
29. SPECIFICATION COMPLIANCE:
29.1. Vendor's offer shall meet or exceed the required specifications as written. The State of New Hampshire shall be
the sole determining factor of what meets or exceeds the required specifications.
30. SITE VISITATION:
30.1. Prior to bidding, it is each Vendor's responsibility to become thoroughly familiar with the sites of the intended
service, to determine everything necessary to accomplish the services. Failure of the Vendor to make a site visit
does not relieve the Vendor of responsibility to fully understand what is necessary to accomplish a successful
and complete services.
31. SCOPE OF SERVICES:
31.1. Vendor shall supply all labor, tools, transportation, materials, equipment and permits as necessary and required
to perform services as described herein.
31.2. Vendor shall provide material safety data sheets with the delivery of any and all products covered by RSA 277-
A, the "Worker's Right to Know Act."
31.3. The purpose of this bid is to provide the rental of portable toilets (for a minimum of two (2) days), furnishing all
supplies, as well as be responsible for the cleaning of each unit. For the placement of handicap toilets; Vendor
may be required to supply ramps. This shall include any extra supplies needed such as toilet paper, paper towels
and hand sanitizer.
31.4. A direct contact for both a sales manager and operations manager will be needed in the event the State needs to
contact.
31.5. WEEKLY CLEANING:
31.5.1. Vendors and/or their approved sub-contractors (as listed on Page 9) and the requesting Agencies
designated representatives will set forth a weekly cleaning schedule.
31.5.2. Cleaning will be reported and logged by Vendor with Agency contact by phone, email, electronically, or
by vendor website upon completion of each scheduled cleaning and location of unit(s).
31.5.3. A service card shall be attached inside each unit and must be completed with the time, date and
signature of Vendor's employee after each unit is delivered and/or cleaned.
31.5.4. Vendors shall include weekly cleanings at a minimum as part of their rental fee and shall also include
cleaning services, supplies and DELIVERY/REMOVAL charges.
31.5.5. An Agency may require padlocks for their station, therefore access keys will be requested at the time of
rental. Additional cleanings, beyond the scheduled weekly, shall be billed at the rate established in the
Offer Sheet.
31.5.6. The Contractor shall be notified when units are to be picked up. Specific numbers and location will be
determined by the State of New Hampshire designated representative from each agency.
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