6899 RFP Reissue HFC Roof Replacement

Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6899 Reissue HFC Roof Replacement Phone (734) 677-5231
RFP Issued On: September 21, 2026 Fax (734) 677-5414
RFP Due Date: October 20, 2026 at 2:00 p.m. EDT
INSTRUCTIONS TO BIDDERS
I. General
1.1 Examination and Procurement of Documents
A. Documents may be examined at the following locations 9/21/2026:
Washtenaw Community College
Office of Facilities Management
Damon Flowers Building
4800 East Huron River Dr.
Ann Arbor, MI 48105
B. Procuring Documents (MAY NOT APPLY)
Electronic documents will be available at the following website:
https://www.wccnet.edu/about/purchasing/bids-rfp.php additional documents may be issued
by the Owner and will posted on the website. Vendor is responsible for ensuring have the
most accurate documents; a site visit is required by Owner.
II. Execution
2.1 Examination of Documents and Site
A. Bidders shall carefully examine the Contract Documents and the construction site to
obtain first-hand knowledge of existing conditions and the demolition and construction
requirements of the documents.
B. Successful bidder will be denied any application for extra payments for conditions which
can be determined by visually examining the site and the Contract Documents.
2.2 Pre-bid Meeting / Site Visit
A. A site visit is required and bids will not be accepted from bidders who have not inspected
the site to obtain first-hand knowledge of existing conditions.
B. Each bidder shall inspect the site and become familiar with existing conditions and
limitations of the site, means of access to the site and to work areas, relationship of
existing and new work, and other conditions which might affect the proper performance
and completion of the work.
C. No allowance will be made after bid opening for cost estimation errors attributable to any
failure to account for existing conditions and/or consider of any and all limitations on or of
this scope of work.
D. Successful bidder will be denied any application for extra payments for conditions which
can be determined by visually examining the site.
E. Bidder's representative shall report to the Owner's Representative and register his name,
phone number, and name of the company, signing in as verification of his site visit.
F. The scheduled site visit is as follows:
Date: October 6, 2026
Time: 10:00 a.m. EDT
Location: Health and Fitness Center Building, Lobby
Washtenaw Community College, Ann Arbor, MI
G. The Owner is not obligated to offer any other times to conduct site visits.
Page 1 of 12

Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6899 Reissue HFC Roof Replacement Phone (734) 677-5231
RFP Issued On: September 21, 2026 Fax (734) 677-5414
RFP Due Date: October 20, 2026 at 2:00 p.m. EDT
H. Any figured dimensions shown on the Contract Documents are for reference purposes
only. The Contractor is required to verify and confirm all dimension in the field and report
any discrepancies to the Owner's Representative immediately. Contractor's request for
additional payment, additional time, or reconsideration of their bid will be denied if the
claim is based on reliance on the figured dimensions shown on the Contract Documents
only.
2.3 Questions, Interpretations, and Addenda
A. Should any bidder find discrepancies between the site markings and the Construction
Documents, or be in doubt as to their exact meaning, he should notify the Owner at once.
The Owner may then, at his option, issue Addenda clarifying the same to all bidders.
B. The Owner will not be responsible for oral instructions or for the Contractor's
misinterpretations of the Contract Documents.
C. Questions must be directed to Don Harrison, Purchasing Agent at
dharriso1@wccnet.edu. All communication should be directed to the Purchasing
Department. Vendor should NOT contact any department directly with questions. All
questions must be submitted by October 13, 2026 at 2:00 p.m. EDT. All emails must
reference the bid number and title. All questions received by the deadline date will be
answered and posted to the WCC Budget & Purchasing web-site
https://www.wccnet.edu/about/purchasing/bids-rfp.php by October 15, 2026 at 2:00 p.m.
EDT.
2.4 Bid Security, Bonds, and Insurance
A. A Bid Bond is required in the amount of five percent (5%) of the total bid, minimum, and
shall be enclosed with the Bid Proposal, for all base bids categories in excess of
$50,000.00.
B. Performance Bond and Payment Bond requirements are described in the General and/or
Supplementary Conditions and are one hundred percent (100%) of the total bid,
minimum, for all bids in excess of $50,000.00.
C. Insurance requirements are described in the General and Supplementary Conditions.
2.5 Modification and Withdrawal
A. Proposals may be withdrawn and/or changed any time prior to the bid opening.
B. Proposals may not be withdrawn or changed after the bid opening time and shall be
deemed a firm offer continuing for a minimum of ninety (90) calendar days.
C. Bids received after the time and date of the bid opening will not be considered for
Contract award.
2.6 Receipt of Bids
A. All bids must be received by the WCC Purchasing Department via email pur@wccnet.edu
on or before the date and time as specified. Late bids will not be considered. Telephone
bids will not be accepted. If you have any questions concerning this bid, please do not
hesitate to contact the WCC Purchasing Department. It is the responsibility of the
Contractor to ensure that bids are received on or before the due date and time.
Page 2 of 12

Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6899 Reissue HFC Roof Replacement Phone (734) 677-5231
RFP Issued On: September 21, 2026 Fax (734) 677-5414
RFP Due Date: October 20, 2026 at 2:00 p.m. EDT
B. Bids will be received via email by the Purchasing Department of Washtenaw Community
College until 2:00 p.m. EDT, October 20, 2026. The public opening for RFP 6899
Reissue HFC Roof Replacement will be held electronically via the link below:
Public Opening - RFP 6899 Reissue HFC Roof Replacement
10/20/2026 at 2:30 p.m. EDT
Join Zoom Meeting
https://wccnet-
edu.zoom.us/j/87387307284?pwd=Q7pVyQ9u3HwNhrHpc9CLIw3wIqJI8S.1
Join and take notes
https://wccnet-
edu.zoom.us/j/87387307284?pwd=Q7pVyQ9u3HwNhrHpc9CLIw3wIqJI8S.1
&mynotes=on
Meeting chat link
https://wccnet-edu.zoom.us/launch/jc/87387307284
Meeting ID: 873 8730 7284
Passcode: 162724
C. Contractor shall complete, sign, and submit the Bid Proposal Form and Washtenaw
Community College Contractor Responsibility Form as a condition of Contract award.
2.7 Codes, Ordinances, Regulations, Etc.
A. All labor and materials shall be furnished and installed in strict accordance with the latest
to-bid-date applicable codes, ordinances, and regulations of any and all governing bodies
that have jurisdiction over this project.
B. If the quality of the labor and materials required by the Drawings and Project Manual
exceeds the requirements of the applicable codes, ordinances, and regulations, the
Drawings and Project Manual shall take precedence.
C. If the quality of the labor and materials required by the applicable codes, ordinances, and
regulations exceed the requirements of the Drawings and Project Manual, then the
applicable codes, ordinances, regulations, etc. shall take precedence.
2.8 Subcontractors and Material Suppliers
A. The successful bidder shall submit to the Owner within 24 hours after Notice of Award, a
complete and final list of all sub-contractors, all material suppliers, and all
superintendents (general construction and principal sub-contractors) he proposes to
engage on the work. Subcontracts and material contracts shall not be awarded unless
and until they have been approved by the Owner. Superintendents (primary contractors
and principal sub-contractors) shall not be changed during the construction on this project
without the Owner's prior approval in writing.
B. Names of proposed principal sub-contractors must be listed on the Bid Proposal Form.
Page 3 of 12

Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6899 Reissue HFC Roof Replacement Phone (734) 677-5231
RFP Issued On: September 21, 2026 Fax (734) 677-5414
RFP Due Date: October 20, 2026 at 2:00 p.m. EDT
2.9 Award of Contract
A. Material proposals to be used for the completion of work, the competency, solvency,
reputation, and responsibility of the bidders, start/completion/duration times, and other
issues deemed relevant by the Owner and the Engineer will be considered. All
responsible bidders will receive due consideration before the awarding of this contract.
B. In the reception of proposals for the Work, the Owner incurs no obligation to accept the
lowest priced proposal.
C. The right to accept or reject any and all bids is reserved by the Owner.
D. The Owner reserves the right to require testimony or legal documents pertaining to the
qualifications of a Contractor.
E. If applicable, the Owner may award to multiple vendors if it is the best interest of the
College.
III. Requirements
3.1 Proof of Insurance - Vendor shall refer to Attachment B - General Conditions Article 11:
Insurance for requirements.
3.2 Contract Terms and Conditions - The awarded vendor will be required to sign a standard
contract for the work to be performed per this bid. Sample contract is included as a substantive
part of the 6899 Reissue Bid documents (Attachment A - Sample Large Project Construction
Contract).
IV. Bid Scope
4.1 All work shall adhere to all specifications as outlined in the Contract Documents and Bid
Drawings. This project is scheduled to begin May 31, 2027 with a date of final completion
on or before July 23 2027.
4.2 Scope of Work
The work of this bid category includes but is not limited to providing all labor, equipment, materials,
scaffolding, hoisting and incidentals to complete the concrete work in accordance with the
specifications, drawings and applicable codes. All work is to be performed as shown on the plans
and specified herein.
Contractor to manage and coordinate with all other trades necessary to complete the work per
Drawings and Specifications.
THE SCOPE OF WORK
A. The contractor shall provide a schedule/work plan on obtaining all necessary permits,
materials, and procurement of long-lead items, to begin work and complete the work
as scheduled for review by the Owner within 2 weeks of award.
B. This campus is located in Ann Arbor Township. Contractor shall coordinate
permitting approval for work pertaining to the township's jurisdiction.
C. The construction schedule for this contract will be phased based on the following
timelines: Construction start 5/31/27. Project Completion will be 7/23/27.
Contractor to put in a plan of work that must happen before 8AM and explain
scheduled work.
Page 4 of 12

Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6899 Reissue HFC Roof Replacement Phone (734) 677-5231
RFP Issued On: September 21, 2026 Fax (734) 677-5414
RFP Due Date: October 20, 2026 at 2:00 p.m. EDT
D. Contractor to coordinate with WCC on timing and impact to building. Contractor to
include any premium time or off shift work required to complete system shutdowns
and isolations.
E. All materials and equipment that will be purchased as part of the project will be the
responsibility of the Contractor to be delivered to the job site with just in time approach.
NO deliveries will be accepted at WCC Shipping and Receiving. Any cost associated
with returned items will be paid by the Contractor.
F. Contractor shall utilize Construction Management Software such as
Procore, Plan Grid, etc. that will be implemented within two weeks of
Award.
G. Provide barricades, including shoring and fencing required to maintain required safety
regulations as defined by OSHA.
H. Contractor to Provide portable toilets, to be placed according to Tremco's Prepared
Logistic plan.
I. Coordinate and adhere to all State and local building codes
relative to this Contractor's work. This Contractor is to obtain
and pay for all special permits associated with this category.
J. See bid documents for Logistics, Staging, and Parking.
K. Contractors to provide safety barricades to regulate pedestrian traffic.
L. Contractor shall maintain free access for traffic
around project site on campus drive, adjacent
building service drives and loading docks.
M. Contractor is responsible for total removal and disposal of all waste
generated from construction activities. WCC expectation is that contractor
will attempt to separate and recycle as much as possible. WCC will review
contractor's waste plan prior to start
N. Contractor to provide protection and daily cleanup of workspace and routes
in and out of the work zones.
O. Contractor to provide dumpsters for the project if one is required.
P. WCC requests that this bid includes a Contingency Allowance of $ 250,000. This
amount will be used for potential changes or added scope and will be dictated for use
by WCC. Remaining amounts will be returned at job close-out
Q. The contractor shall provide a schedule/work plan on obtaining the necessary permits,
materials, and procurement of long-lead items, to begin work and complete the work
as scheduled for review by the Owner within 2 weeks of award.
R. Contractor to provide barricades, fencing required and signage to maintain
required safety regulations as defined by OSHA.
S. Contractor to coordinate and adhere to all state and local building codes relative
to this contractor's work. This contractor is to obtain and pay for all special permits
associated with the work.
T. Contractor to clean up all trash or construction debris left by the trade contractors daily.
U. This contractor MUST comply with MI-OSHA requirements for this work. This will be
closely monitored.
V. Contractor and all its sub-contractors are to observe the College's no smoking policy.
W. Contractor's and employees' vehicles to be parked in designated parking lots as noted on
site logistics plan.
X. Unloading areas for tools and materials will be available at the building on a temporary
basis.
Page 5 of 12

Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6899 Reissue HFC Roof Replacement Phone (734) 677-5231
RFP Issued On: September 21, 2026 Fax (734) 677-5414
RFP Due Date: October 20, 2026 at 2:00 p.m. EDT
V. Bid Specifications
Vendor shall comply with bid documents including Construction Contract, General Conditions, Bid
Drawings, Instructions to Bidders, and all Addenda issued prior to bid opening.
List of attachments:
RFP 6899 Reissue - Attachment A - Sample Large Project Construction Contract
RFP 6899 Reissue - Attachment B - General Conditions
RFP 6899 Reissue - Attachment C - Drawings
RFP 6899 Reissue - Attachment D - Specifications
RFP 6899 Reissue - Attachment E - Prevailing Wage Schedule
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Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6899 Reissue HFC Roof Replacement Phone (734) 677-5231
RFP Issued On: September 21, 2026 Fax (734) 677-5414
RFP Due Date: October 20, 2026 at 2:00 p.m. EDT
BID PROPOSAL FORM
To the Owner:
The Undersigned has received and examined the Contract Documents and all conditions regarding the
project, and having visited and inspected the site of the project, hereby proposes:
1. To hold my bid open for a minimum period of ninety (90) calendar days.
2. To enter into and execute a contract, if awarded to me on the basis of this proposal.
3. To accomplish the work in accordance with all the Contract Documents.
4. To complete the work by the time stipulated in this Bid Proposal Form and under the
conditions as outlined in the Construction Documents.
5. To accept the provisions of the Instructions to Bidders regarding disposition of Bid Security.
A. ADDENDA:Receipt of the following Addenda are acknowledged and incorporated into this Bid
Proposal. (If none were issued, mark "N/A" for "not applicable." If additional space is needed, list
at the end of the Bid Proposal Form.)
______ _____________________________
No. Name of Addendum
______ _____________________________
No. Name of Addendum
B. BASE BID: Proposals must include all costs necessary to complete work in accordance with the
descriptions, requirements, and specifications contained in all bid documents for the amount as
follows:
Labor....................................................................................... $___________ ___
Materials.................................................................................. $
Base Bid Total............................................................................ $________ __________
(Total dollar amount written in words)
C. ALTERNATES:
Alternate No. { 1 }: Replace 100SGFT of water-damaged Drywall within the Health and
Fitness Center with like materials. Include Drywall Finish, and Painting, top where it
matches surrounding area.
(dollar amount (+ or - to Base Bid) written in words)
$
(dollar amount (+ or - to Base Bid) written in figures)
Page 7 of 12

Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6899 Reissue HFC Roof Replacement Phone (734) 677-5231
RFP Issued On: September 21, 2026 Fax (734) 677-5414
RFP Due Date: October 20, 2026 at 2:00 p.m. EDT
D. UNIT PRICES (this section must be completed and prices are as installed):
UNIT
ITEM DESCRIPTION UNIT COST
Metal Deck Replacement Sq Ft
Nailer Replacement 2"x4" LF
Nailer Replacement 2"x6" LF
Nailer Replacement 2"x8" LF
New Clamping Ring Ea
Replace Cracked Drain Bowl Ea
Re-tap Drain Bolts Ea
E. OBLIGATIONS: Upon notification of the acceptance of the Bid Proposal, the Undersigned agrees
to execute a contract for the above work, for the above-stated compensation.
F. CONTRACTOR QUALIFICATIONS: The Owner will consider the qualification and experience of
the Contractor, the amount of the bid, the completion date, and other factors deemed relevant in
determining the award of the contract.
G. PRINCIPAL SUB-CONTRACTORS: I propose to use the following sub-contractors in the
performance of the Work which is the subject of this Bid: (If there are none, mark "N/A," Not
Applicable. If more space is needed, continue listing at the end of the Bid Form.)
Contractor/Company Name Type of Business
Contractor/Company Name Type of Business
H. EXCEPTIONS: Please list and exceptions to the bid, including time frame, contract language,
specifications. (Note exceptions will be reviewed and excepted at the Owners discretion)
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
Page 8 of 12

Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6899 Reissue HFC Roof Replacement Phone (734) 677-5231
RFP Issued On: September 21, 2026 Fax (734) 677-5414
RFP Due Date: October 20, 2026 at 2:00 p.m. EDT
The Undersigned hereby agrees:
1. That all the Work and improvements as specified in the Contract Documents will begin on May 31,
2027 and shall be completed on or before July 31, 2027.
2. That the time of completion is an essential part of this Bid and will be made a part of the Contract of
the successful Bidder.
Submitted by:
Name of Bidder
Address of Bidding Company
Address of Bidding Company
Phone No.
Fax No.
By:
Its:
Page 9 of 12

Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6899 Reissue HFC Roof Replacement Phone (734) 677-5231
RFP Issued On: September 21, 2026 Fax (734) 677-5414
RFP Due Date: October 20, 2026 at 2:00 p.m. EDT
Washtenaw Community College Contractor Responsibility Form
Firm: ______________________________
______________________________
______________________________
______________________________
(Insert name, address and telephone number of firm submitting certification)
Project Name: HFC Roof Replacement
Type of Work/Project: Large construction project
Bid/RFQ/RFP Number: RFP 6899 Reissue
As a condition of performing work on a contract for Washtenaw Community College, a
contractor submitting a bid shall complete this form with the responsible contractor qualification
standards set forth below. Bids will not be accepted unless they are accompanied by a completed
copy of this form. The form is required for all bona fide solicited contracts greater than or equal to
$20,000. Washtenaw Community College will use this form and the items noted below in
consideration of awarding the bid for the project identified above.
This form must be completed by an employee or other person representing the submitting
firm who has the authority to execute this form and has adequate knowledge to address all matters
specified herein. The person completing this form shall answer each question and execute the
signature requirement at the end of this form in the presence of a notary. If this form has already
been completed and submitted by a responding contractor for a previous bid or contract, it shall
be valid for a period of no longer than two years from the date of receipt.
Contractor Qualification Standards
(1) Does the firm meet the bonding requirements for the contract, as required by applicable law
or contract specifications and any insurance requirements, as required by applicable law or
contract specifications, including general liability insurance, workers compensation
insurance and unemployment insurance?
YES_____ NO_______
(2) Has the firm been debarred or suspended by any federal, state or local government agency
or authority in the past three years?
YES_____ NO_______
(3) Has the firm defaulted on any contract in the past three years?
YES_____ NO_______
(4) Has the firm had any type of business, contracting or trade license, registration, or other
certification revoked or suspended in the past three years?
YES_____ NO_______
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