52000QR270000033- USCGC Northland Vane Axial Fans Rebuild & Reconditioning (QTY 2)

Active

Contract Opportunity

USCGC Northland Vane Axial Fans Rebuild & Reconditioning (QTY 2)

Solicitation Amendment #1

During the award evaluation phase of initial quotations, the Government determined that additional information, substantiating data, and quality reviews are necessary to verify technical acceptability and support a fair and reasonable price determination in accordance with FAR 13.106-3. To ensure full and open competition, allow the Government to thoroughly evaluate technical understanding, and ensure that all quotations are complete, mathematically consistent, and free of clerical discrepancies or scope omissions, the solicitation is being reopened/modified to request that interested vendors review their submissions and submit a Revised Quotation along with supporting pricing and level of effort data.

This amendment is issued to:

• Identify the Government's requirement for revised submissions and supporting data to establish technical acceptability and determine price reasonableness.


• Request interested vendors to review their initial submissions for completeness, mathematical accuracy, and scope alignment, and submit a revised quotation.


• Request a Pricing Rationale and Level of Effort (LOE) Breakdown to support the Government’s technical and price analysis.


• Update the Period of Performance (POP) to 21 Oct 2026 – 04 Nov 2026.


• Confirm that the Statement of Work (SOW) has been updated to reflect the revised Period of Performance.


• Establish a revised closing deadline for receipt of quotations.

Request for Revised Quotations:

During the evaluation phase of initial quotations, the Government determined that initial submissions did not provide sufficient detail to conclusively verify complete scope coverage, resolve mathematical ambiguities, or substantiate technical acceptability. Therefore, the Government is requesting that offerors submit a Revised Quotation.

This is your opportunity to review your technical approach and pricing structure, correct any clerical or mathematical discrepancies, and submit an updated, fully substantiated quotation. Failure to submit a Revised Quotation and the requested supporting pricing breakdown may impede the Government's ability to evaluate the vendor's technical acceptability and determine the proposed price to be fair and reasonable, which may impact award eligibility.

The new closing date for this solicitation is Monday, October 19th, 2026, 12:00 PM EST. Quotations must be received by this deadline to be considered.

Updated Period of Performance (PoP) & SOW Revision:

The Period of Performance for this requirement has been updated. The Statement of Work (SOW) has been updated to reflect the revised Period of Performance. Offerors shall ensure their revised quotations account for the following dates:

• Revised POP Start Date: 21 Oct 2026


• Revised POP End Date: 04 Nov 2026

Level of Effort/ Hours Breakdown:

To assist the Government in evaluating technical understanding and establishing price reasonableness under FAR 13.106-3, offerors are requested to provide a basic Level of Effort (LOE) breakdown to explain their proposed pricing:

• Total Estimated Hours: The total aggregate number of labor hours proposed to complete the requirement.


• Labor Categories & Hourly Rates: The labor categories performing the work and their applicable hourly rates.


• Basis / Assumptions: A brief 1-2 sentence explanation of how the estimated hours were calculated (e.g., historical experience, standard commercial practice).

(Certified cost or pricing data is NOT required.)

Clarifications Note: Offerors are strongly encouraged to submit this information with their quotation. If a LoE breakdown is not provided, or if questions arise regarding the pricing structure, the Government reserves the right to seek clarification on the proposed price.

Evaluation Note:

The Government will evaluate the clarity, completeness, mathematical accuracy, and realism of the provided LOE breakdown as part of its assessment of technical acceptability and price reasonableness.

This data will be used to evaluate whether the offeror possesses a thorough and sound technical understanding of the requirement and whether the proposed labor mix and resources are realistic, complete, and appropriate for the tasks outlined in the SOW. Quotations that fail to provide the requested breakdown or that contain significant internal discrepancies, unverified assumptions, or pricing omissions may be determined technically unacceptable or ineligible for award.

Instructions to Offerors:

All other terms and conditions of the original solicitation remain unchanged.

If a previous proposal was submitted by the first closing window and no response or revised proposal is received from the bidder on this amendment, the original proposal will be deemed final and binding and evaluated as-is. It is the sole responsibility of the interested party to monitor the solicitation for all modifications.

This synopsis/ solicitation is issued pursuant to FAR 13.106-1(b), and the resultant purchase order will be awarded on a firm-fixed price basis using simplified acquisition procedures in accordance with FAR 13. This requirement is of an unusual and compelling urgency in accordance with FAR 13.106-1(b)(1). This service is essential to restoring proper ventilation, maintain safe operating conditions for personnel and equipment, and preventing operational disruptions that could adversely impact mission readiness. Delay in award would result in unacceptable risk to government operations.

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ) Number 52000QR270000033. This procurement will be processed in accordance with FAR Part 12.

The North American Industry Classification System (NAICS) is 811310. The small business size standard is $12.5M. This is a total small business set aside; all responsible small business sources may submit quotations that will be considered. This synopsis/solicitation is issued pursuant to FAR 13.106-1(b), and the resultant purchase order will be awarded on a firm-fixed price basis using simplified acquisition procedures in accordance with FAR 13.

THE UNITED STATED COAST GUARD SURFACE FORCE LOGISTICS CENTER REQUEST THE CONTRACTORS TO PROVIDE PRICING FOR THE FOLLOWING REQUIREMENT:

Reconditioning and rebuild of 02 vane axial ventilation fans rebuild for USCGC Northland.

A. REQUIREMENT:

1. The contractor shall provide services IAW the attached Statement of Work (SOW).

2. Place of Pick-up and Delivery (FOB Destination)

Pick-up Location: USCGC Northland, 4000 Coast Guard Blvd, Portsmouth, VA. 23703

Drop-off Location: USCGC Northland, 4000 Coast Guard Blvd, Portsmouth, VA. 23703

3. Required Period of Performance (POP):

The contractor shall complete the entire scope of work, including pick-up, overhaul, testing, and final delivery within a POP of 21OCT26-04NOV26.

Interested Vendors shall provide product/service details, Product Data Sheet, and cost breakdown IAW SOW for technical review. Vendors shall provide a detailed cost breakdown to include all the specifications to be reviewed by a technical rep.

NOTE: The USCG/Government reserves the right to Award on an All or None Basis, i.e., the Government may issue a Purchase Order (PO) to the offeror that submits the lowest aggregate price, rather than issue a PO to each offeror based on the lowest quotation on each item.

As stated below, the provision at FAR 52.212-2- Evaluation-Commercial Products and Commercial Services-applies with the following addenda:

Award of a contract will be based on the following criteria: The purchase order will be awarded as a firm-fixed price contract using simplified acquisition procedures in accordance with FAR Part 13.

1. Please provide any warranty information.

2. Vendors MUST have an active registration in www.sam.gov

The USCG/Government intends to award a purchase order resulting from this synopsis/solicitation to the responsible contractor whose quote conforms to the solicitation and is most advantageous and the best value to the Government, price and other factors considered. The Government will utilize the simplified evaluation procedures outlined in FAR 13.106-2.

Please Note: Interested Offerors having the expertise as required are invited to submit a Firm Fixed Price quotation that will be considered by the agency. Quotations must be submitted on company letterhead stationery and must include the following information:

(1) Cost Breakdown

(2) Unit Cost

(3) Extended Price

(4) Total Price

(5) Payment Terms

(6) Discount offered for prompt payment

(7) Company Unique Entity ID (UEI) and Cage Code.

Quotes must be received no later than 19 October 2026 at 12 P.M. Eastern Standard Time. Email quotes are acceptable and shall be sent to Ms. Nichole Cundiff at: Nichole.A.Cundiff@uscg.mil and carbon copy Contracting Officer, SKC Karla Balint at karla.p.balint@uscg.mil.

Any questions or concerns regarding any aspect of the RFQ must be forwarded to Ms. Nichole Cundiff at email address – Nichole.A.Cundiff@uscg.mil and carbon copy Contracting Officer, SKC Karla P. Balint via email Karla.P.Balint@uscg.mil.

The following FAR Clauses and Provisions apply to this acquisition:

• FAR 52.204-7 – System for Award Management (Nov 2024). To facilitate payment, contractors shall be registered in SAM.gov with an active Unique Entity Identifier (UEI) prior to submitting a quotation. A UEI and SAM registration can be obtained via https://www.sam.gov.


• FAR 52.212-1 - Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023)


• FAR 52.212-2 - Evaluation - Commercial Products and Commercial Services (Nov 2021) Award will be made to the Offeror proposing the Best Value to the Government considering specification, price, past performance and quality.


• FAR 52.212-3 - Offeror Representations and Certifications - Commercial Products and Commercial Services (Oct 2025) to include Alt I (Feb 2024). Offeror shall complete annual representations and certification electronically via the System for Award Management (SAM) website accessed through https://www.sam.gov.


• FAR 52.212-4 - Contract Terms and Conditions - Commercial Products and Commercial Services (Nov 2023)


• FAR 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services (Mar 2026)


• FAR 52.252-2 - Clauses Incorporated by Reference (Feb 1998)

The following clauses, and others as directed by the Contracting Officer as applicable, shall apply to this awarded contract:

• FAR 52.219-6 - Notice of Total Small Business Set-Aside (Nov 2020)


• FAR 52.219-28 - Post-Award Small Business Program Representation (Feb 2024)


• FAR 52.222-3 - Convict Labor (Jun 2003)


• FAR 52.222-19 - Child Labor Cooperation with Authorities and Remedies (Mar 2026) (E.O.13126).


• FAR 52.222-35 - Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).


• FAR 52.222-36 - Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793).


• FAR 52.222-37 - Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212).


• FAR 52.222-50 - Combating Trafficking in Persons (Oct 2025) (22 U.S.C. chapter 78 and E.O. 13627).


• FAR 52.225-1 - Buy American Supplies (Oct 2022) (41 U.S.C. chapter 83).
  
  (51)


• 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).


• FAR 52.232-33 - Payment by Electronic Funds Transfer - Systems for Award Management (Oct 2018)


• FAR 52.233-3 - Protest After Award (Aug 1996)


• FAR 52.233-4 - Applicable Law for Breach of Contract Claim (Oct 2004)

NOTE: In addition to the listed clauses, please review the attached FAR Clause Matrix for all clauses applicable to this requirement.

*The above clauses are incorporated by reference, entire clause(s) available at https://acquisition.gov.

NOTICE TO OFFERORS CONCERNING REPRESENTATIONS AND CERTIFICATIONS:

This solicitation contains FAR Clause 52.204-7, System for Award Management and FAR Provision 52.204-8, Annual Representations and Certifications. In accordance with FAR 4.1201 (a), prospective contractors shall complete electronic annual representations and certifications via SAM accessed through https://www.sam.gov. Please ensure completion prior to submitting a quotation. Paragraph (b) of FAR 52.204-8 applies.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Additional examples include 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services, and 52.213-4, Terms and Conditions—Simplified Acquisitions (Other Than Commercial Products and Commercial Services).

Attachments/Links