Elevator Jack and Cylinder Replacement for North Elevator at Crown Coliseum

Location:	North Carolina
Posted:	Nov 25, 2025
Due:	Dec 17, 2025
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	600600CRELEVJACK
Publication URL:	To access bid details, please log in.

Solicitation Number:	600600CRELEVJACK
Project Title:	Elevator Jack and Cylinder Replacement for North Elevator at Crown Coliseum
Description:	Cumberland County is soliciting proposals for the elevator jack and cylinder replacement for the North elevator at the Crown.
Opening Date:	12/17/2025 4:00 PM
Posted Date:	11/26/2025
Status:	Open
Department:	COUNTY OF CUMBERLAND


Solicitation Number * 600600CRELEVJACK	Department COUNTY OF CUMBERLAND	Status Reason Open
Opening Date 2025-12-17T16:00:00.0000000	Posted Date * 2025-11-25T17:15:21.0000000Z	Commodity Code Construction Services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner CHRISTINE DUCHENEAUX
Description Cumberland County is soliciting proposals for the elevator jack and cylinder replacement for the North elevator at the Crown.

Attachments Informal Request for Proposal Template_elevator jack.pdf (243.46 KB)

Attachment Preview

November 24, 2025

TO:

FROM:

RE:

Prospective Contractors

Amanda Lee, PE, General Manager of Natural Resources

Elevator Jack and Cylinder Replacement for North Elevator at Crown Coliseum

Cumberland County is soliciting proposals for the elevator jack and cylinder replacement for the North elevator at the

Crown.

Proposals will be received in the Solid Waste Department, 698 Ann Street, Fayetteville, NC 28301 at any time before 4:00

P.M, as per the clock located in the Solid Waste office, Wednesday, December 17, 2025. Clearly mark each package with

vendor name and RFP number. Proposals may also be submitted by email to Amanda Lee at alee@cumberlandcountync.gov

subject line MUST read “North Elevator Hydraulic Jack Repair at Crown Coliseum.” It is the sole responsibility of the

vendor to ensure that the proposal reaches the destinations listed above by the designated time and hour. If submitting by e-

mail, it is recommended that vendors obtain confirmation that e-mail was received. Proposals received after the specified

date and time will be deemed non-responsive and cannot be considered for award. Important Note: The Execution of

Proposal (Attachment A) and all other required forms must be completed, signed and submitted with proposals.

Should additional information be necessary to prepare a proposal, written questions via e-mail relating to such information

may be submitted to Amanda Lee at alee@cumberlandcountync.gov no later than 12 P.M., December 12, 2025. Written

questions and responses will be shared with all prospective vendors. Vendors shall rely only on written material contained

in an Addendum to this RFP. Each vendor submitting a proposal, including its representatives, subcontractors, and

suppliers, is prohibited from having any communication with any employees or members of the Board of

Commissioners of the County except those employees as designated in this RFP. A vendor who does not comply with

this provision may be disqualified from award of the contract.

This solicitation, all attachments and addenda are incorporated herein by reference to any executed contract resulting from

this request for proposal. By submitting a proposal, the vendor agrees to meet all stated requirements, specifications, and

terms and conditions stated in this solicitation. If a vendor is unclear about a requirement or specification or believes a

change to a requirement would allow for the County to receive a better proposal, the vendor is urged and cautioned to submit

these items in the form of a question during the question and answer period.

All addendums and/or corrections will be sent by e-mail to vendors who submit an intent to bid and be posted to the

Cumberland County Vendor Self Service site https://ccmunis.co.cumberland.nc.us/vss/Vendors/VBids/Default.aspx

. CONFIDENTIAL INFORMATION: The proposal must not contain any information marked as “confidential” or as a

“trade secret” or in any other manner as to indicate that it is information protected by the Trade Secrets Protection Act ( the

“Act”) as set out in Article 24 of Chapter 66 of the North Carolina General Statutes, unless the Vendor has noticed the

County Department of its intent to designate any information in the proposal as such and received permission from the

County Department to do so in writing. Vendor’s notice to the County Department must be in writing and must describe the

information for which confidentiality is requested and explain how the information is a “trade secret” as defined in G.S. §

66-152(3). If the County Department determines the information for which confidentiality is requested is a “trade secret”

covered by the Act, it will notify the Vendor how to mark the information in the proposal and will identify the measures

that County will take to protect the confidentiality of the information. Vendor’s submission of a proposal after receipt of

this notice from the County Department shall be deemed to be acceptance of the County Department’s statement of how it

will maintain confidentiality. If the County Department determines the information for which confidentiality is requested is

not a “trade secret” covered by the Act, it will notify vendor of that determination. Any proposal marked with any

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information as “confidential” or as a “trade secret” or in any other manner as to indicate that it is information protected by

the Act in violation of this section shall be regarded as not responsive to the request for proposals and shall not be considered.

The County reserves the right to reject any and all proposals.

SCOPE OF WORK

PART I – GENERAL

1.1 DESCRIPTION OF WORK

A. This Section is for the elevator jack and cylinder replacement located at Crown Coliseum, 1960

Coliseum Drive, Fayetteville, NC 28306, State ID# 16610, four stop, speed 1540 fpm, capacity 5,000

lbs.

B. Provisions of this Section indicate the extent of the renovations, and work shall include all labor and

material specified.

C. Work shall include all material and labor specified for a complete and first-class job in every respect and

once started is to proceed without interruption until complete.

D. Contractor shall provide all labor, elevator equipment, materials, transportation, tools and equipment,

temporary protection, hoisting and rigging, lubricants and cleaning supplies, employee safety

equipment, supervision, coordination, and other work or items required to perform work under this

Section, whether expressly stated.

E. Contractor shall be solely responsible for complete compliance with contract documents, omissions,

environmental requirements, for verifying all dimensions, existing conditions, calculations, and

voltages, found in this specification at the job site, for code compliance, fabrication techniques, and for

coordination of work of other trades.

F. Any work necessary for replacement of jack and cylinder completion shall be included for a complete

installation.

G. All applicable permit and inspection fees, and licenses are to be included by Contractor in their bid.

1.2 RELATED WORK

A. Contractor shall field survey and provide all materials, included cylinder/piston assembly based on field

conditions.

B. Remove piston from hydraulic cylinder. Remove old cylinder from hoistway. Cylinder may require

cutting to assist removal from the elevator hoistway.

C. Erect barricades and suitable partition at least 7’ high with lockable access door to enclose work area at

the bottom landing to protect building employees, guests and vendors during the jack replacement work

and/or drilling activity. Barricades must be kept in place when the lower elevator hoistway door is in the

open position. Adequate access, at least 48” in width shall be provided through the hallway in front of

the elevator lobby at all landings and shall be maintained throughout the construction process. Owner

shall approve location and final dimensions of barricades and partitions.

D. Provide protection for the flooring in front of the elevator hoistway at each landing. Maintain clean floor

surfaces throughout installation daily and upon completion of work activity.

E. Tighten guide rail bracket and rail clip fasteners as required, especially if rails are to be used for hoisting

or for supporting safety lines.

F. Provide vacuum truck or other means of removal with labor during normal business hours. Industrial

vacuum service shall utilize a rig of sufficient power and hose diameter to remove debris from the

existing hole.

G. Contractor shall be responsible for the disposal of hydraulic oil, oil absorbent or oil absorbent pads,

excavated soil, sand, or drilling spoils, including testing, transportation, and disposal fees, where

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applicable shall be included in bid. Contractor shall provide suitable containers for use as needed or

have the industrial vacuum subcontractor legally dispose of the soil.

H. Contractor shall be responsible for the disposal of the existing plunger and cylinder, and existing

auxiliary casing, if applicable.

I. Provide all new hydraulic oil as required (Hyd. ISO VG 32 150 SUS @ 100 degrees F).

J. Replace Victaulic gaskets in the pressure line between the jack and power unit and at any time during

the warranty period.

K. Contractor shall furnish rated load for suitable for testing and inspection purposes.

1.3 REGULATORY REQUIREMENTS

A. Elevator system design and installation shall comply with all applicable safety codes, including but not

limited to the following, or subsequent code editions in effect as of date of contract signature.

1. ASME A17.1-2022 Safety Code for Elevators and Escalators.

2. NFPA 70-2017, National Electrical Code

B. The Contractor shall apply for any permits necessary for work under this Section, pay all City, State, and

Local permits, inspection, licensing, welding, cutting or burning permit fees required for their work.

C. Contractor shall also provide all additional material or modifications to equipment required to meet

enforceable codes, standards, and laws.

D. Provide copies of permit application and plan approval letter to Owner and Consultant. The elevator

approval letter shall be posted prior to construction at or near the equipment room, and a copy of the

approved elevator plans shall be available at the site.

E. Provide all installer and contractor licenses, permits, and perform required acceptance tests, including all

applicable fees. Contractor shall pay reinspection fees for deficiencies or violations that are the

responsibility of the Contractor or subcontractors per terms of this Section.

1.4 REPLACEMENT OF EXISTING POWER UNIT

A. The existing power unit shall remain.

B. Remove all existing pressure piping and fittings that run from the existing jack to the power unit.

Connect existing oil line to new hydraulic jack, any part of oil supply line damaged shall be replaced

with new.

C. Install new hydraulic oil (Hyd. ISO VG 32 150 SSU @ 100° F or otherwise, as recommended by control

valve and pump manufacturer). All new oil shall be provided for the new hydraulic reservoir,

sufficiently filling to maintain an acceptable operating temperature. Document the hydraulic oil level in

the maintenance record and the oil specification on a decal on the tank exterior. Properly dispose of the

hydraulic oil and provide documentation of legal disposal to Owner.

1.5 HYDRAULIC JACK

A. The existing in-ground hydraulic jack shall be completely replaced as described in this Section.

B. Contractor shall include the cost for removal and replacement of the complete existing jack unit,

including protection of floors and walls, safely suspending the elevator car at the top of the hoistway,

breaking out and repairing of the pit floor and cylinder head support, cleaning out the existing hole with

a vacuum truck or by other means, disposal of the sand or soil generated by the removal process, and

replacing the existing plunger and cylinder. The use of an industrial vacuum must be coordinated with

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Owner due to noise considerations. The new hydraulic jack shall be designed for the present net travel

plus top and bottom runby distances compliant with ASME A17.1 2022 edition. Verify adequate

overhead clearance to existing sprinkler line in hoistway.

C. The cost for any redrilling shall be included as an additive bid item. The base bid shall include reusing

the existing jack hole surrounding the elevator jack.

D. Should Contractor be unable to clean out the existing hole by vacuum truck or by other means, or it is of

inadequate diameter or plumbness to accommodate installation of the new jack unit,

E. Additive Bid Item #1 may apply where authorized by Owner and Consultant as an addition to the Base

proposal. Redrilling shall include installation of auxiliary well casing for the full depth of the new hole,

of adequate diameter and plumbness for installation of the new jack unit as required. The contractor

shall still dispose of the sand or soil generated as part of the clean out and jack replacement process.

F. If auxiliary steel well casing exists and is of inadequate diameter or plumbness to accommodate

installation of the new jack unit, the auxiliary casing may need to be removed before the existing hole

can be redrilled, where authorized by Owner and Consultant as an addition to the Base Bid. Contractor

shall provide daily straight time and overtime rates, setup fee or other costs if applicable, and a

maximum additional “Auxiliary Well Casing Removal” cost shown as Additive Bid Item #2. Under this

item, Contractor will still dispose of the sand or soil generated as part of the auxiliary well casing

removal, redrilling, and jack replacement process.

G. Additive Bid Price #1 or #2 may be authorized for this Project, but not both.

1.6 JACK INSTALLATION

A. The new direct hydraulic jack shall be of sufficient design and duty to lift the gross load the existing net

present travel and shall be identified with the manufacturer’s serial number. Telescoping hydraulic

cylinders shall not be used.

B. The new plunger shall be approximately 6-1/2” in diameter and shall be constructed of steel pipe of

sufficient thickness and suitable for the operating pressure. The top of the cylinder shall be equipped

with a new cylinder head containing a drip ring to collect any oil seepage as well as a new internal guide

and self-adjusting packing. The cylinder shall have an oil inlet suitably sized to match the existing

pressure piping and a safety bulkhead designed for compliance with the applicable A17.1- 2022 Safety

Code. The contractor shall provide as many couplings as required to fit the jack into the hoistway

without alterations to the building. Cylinder couplings (joints) shall be threaded to preclude leakage. An

air bleeder valve shall be provided.

C. The new cylinder shall be completely covered in a protective casing meeting both the A17.1-2022

section 3.18.3.8.3(b) code requirements and approval of the AHJ. The casing shall have a nominal IPS

pipe size not exceeding 8-5/8” with flush threaded connections. Before installing the new cylinder,

remove any oil or water from the protective casing. Install cylinder plumb, then backfill to the bottom of

the cylinder with torpedo sand. Seal between any auxiliary steel casing and pit floor, between the

protective and auxiliary steel casings, and between the protective casing and new cylinder wall.

Demonstrate the means of monitoring the space between the protective casing and cylinder wall,

including evacuation of unwanted fluids.

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D. Provide new pit channels to support the new cylinder on the elevator pit floor. The existing spring

buffers, if reused, shall be modified as required to provide adequate bottom car runby, and painted for

corrosion protection.

E. The new plunger shall be appropriately sized to maintain the existing rated speed and shall be

constructed of selected steel tubing or pipe of proper diameter machined true and smooth with a fine

polished finish. The plunger shall be provided with a stop ring electrically welded to it to prevent the

plunger from leaving the cylinder. The bottom of the plunger shall not strike the safety bulkhead of the

cylinder when the car is resting on its fully compressed buffers. The plunger and cylinder shall be

installed plumb and shall operate freely with minimum friction. Isolate plunger from the car frame.

Plunger shall be polished after installation to dress minor scratches.

F. Install all new hydraulic fluid in the cylinder and reservoir, which shall be sufficiently filled to maintain

acceptable operating temperature. The oil level shall be documented by a reference magnet and in the

maintenance record.

G. Replace the plunger seal upon completion of work.

1.7 INSTALLATION

A. Contractor shall be responsible for all rigging and hoisting and associated expenses required for work

under this section.

B. Any modifications to the walls or the building structure requested by the contractor to facilitate work

under this Section shall be approved in advance by the Owner.

C. All welding shall comply with ASME A17.1 2022, 8.8.

D. Contractor shall coordinate with Owner for the temporary deactivation of affected smoke detectors.

Welding, cutting, grinding, and other work tasks that create dust or may affect air quality shall require

one week advance notice to Owner prior to proceeding.

E. Cutting and/or patching of hoistway walls and pit floor. Contractor shall provide any needed cutouts and

shall patch and close up any existing openings no longer required.

F. Prior to the acceptance inspection of the jack replacement alteration, align car frame and platform,

tighten car frame and platform fasteners, renewing as required.

G. Provide required data plates, including on cylinder per ASME A17.1 2022, 3.18.6 and buffer assemblies,

(if buffers are replaced with new), per ASME A17.1 2022, 2.22.3.3. Provide Code Data plate and

Category 1 test tag on controller.

H. Provide additional crosshead data plate with plunger weight and diameter.

I. Provide a data tag on the controller indicating the appropriate A17.1 and IND4/Comm 18/SPS 318 codes

under which the elevator was installed and modernized.

J. Protect equipment and exposed finishes from damage during installation.

1.8 PRODUCT DELIVERY, SITE ORGANIZATION AND CLEANUP

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Elevator Jack and Cylinder Replacement for North Elevator at Crown Coliseum

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