Horizontal Flow Basin Mixer

Location:	North Carolina
Posted:	Nov 25, 2025
Due:	Dec 17, 2025
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	354-RFB-26-08
Publication URL:	To access bid details, please log in.

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REQUEST FOR BIDS

for

354-RFB-26-08

To be opened 11:00 AM (ET), Wednesday, December 17, 2025

Pursuant to General Statutes of North Carolina, as amended, sealed bids, subject to the conditions and

specifications herein, are invited for furnishing the following apparatus, supplies, materials, and equipment. All

bids will be received by the Town of Cary Purchasing Division electronically until the date and time stated above,

at which time the sealed bids will be publicly opened virtually and read.

BY: Kathryn McMillan, Assistant Purchasing & Contracts Manager

DATE: November 25, 2025

POSITIVELY NO BIDS CONSIDERED UNLESS SUBMITTED ON THIS DOCUMENT

Please provide pricing subtotals and grand total for the option (or options) you are submitting for evaluation.

QUANTITY

ITEM DESCRIPTION

LINE TOTAL

Horizontal Flow Basin Mixer

as per attached Specifications, terms & conditions

TOTAL FREIGHT COST PLUS ANY APPLICABLE FEES

TOTAL SITE VISIT INSTALLATION SUPPORT $

GRAND TOTAL (ALL GOODS, SHIPPING, & FEES) $

ESTIMATED DATE ALL GOODS DELIVERED

MINIMUM NUMBER OF YEARS REPAIR PARTS AND

SUPPORT OF THE UNIT WILL BE AVAILABLE (IF ANY)?

________________________________

Do the products submitted for bid meet the exact specifications listed herein?

This company is a certified Historically Underutilized Business (HUB) by

the North Carolina Department of Administration HUB Office. 

☐YES

☐NO

COMPANY: _______________________________________________ DATE: ________________________

AUTHORIZED SIGNATURE: _________________________________ TITLE: _________________________

DATE: _______________

NOTICE TO BIDDERS: Do not include taxes in your bid proposal pricing. Any and all tax imposed upon any

article on which you are bidding are only to be shown as separate line items on invoices, and in no case are

taxes to be included with your bid price. Failure to comply with these conditions will be considered grounds for

rejection.

In compliance with the above request for bids and subject to all the conditions thereof, the undersigned offers

and agrees, if this bid be accepted within __________ days from the date of the opening, to furnish any or all of

the items upon which prices are quoted at the price set opposite each item within___________ days after receipt

of order, unless otherwise specified.

COMPANY:______________________________________ ADDRESS:______________________________________

TOWN: ______________________________________ STATE: ____________ ZIP CODE:______________________

AUTHORIZED SIGNATURE:__________________________________ TITLE:________________________________

NAME PRINTED OR TYPED: _______________________________________________________________________

CONTACT NAME (if different than above): _____________________________________________________________

TELEPHONE NO.: ___________________________ EMAIL: ______________________________________________

BIDDER’S CHECKLIST

Be aware of the virtual bid opening date and time as indicated on the first page of this proposal.

You must submit bids in electronic format via eVP. No hard copy bids will be accepted.

All signatures must be by a company officer or agent who is authorized to enter and sign bid documents.

Have you read and understood the “Terms and Conditions” and the “Instructions to Bidders” for submitting

a bid to the Town?

Have you read and do you completely understand all the specifications of this bid proposal?

If an addendum to the specifications was issued, has it been returned with this bid proposal (indicating

acceptance of the information contained within)? Failure to do so may result in your submittal being

deemed unresponsive.

Have you enclosed statements explaining any exceptions made to the specifications? (If applicable)

Have you enclosed a Non-conforming/Alternate memo if your bid does not meet the specifications of this

bid?

Have you included references (Attachment 1)?

INSTRUCTIONS TO BIDDERS

1. PURPOSE:

The purpose of this document is to provide general and specific information for the use by suppliers in

submitting a bid to supply the Town of Cary with apparatus, supplies, material and equipment, and/or services

listed above. All bids and contracts are governed by Town policy, and /or by Section 143-129 of the North

Carolina General Statutes.

2. BID SCHEDULE:

Listed below are the dates and times by which stated actions must be taken or completed. The Town may

determine, in its sole discretion, that it is necessary to change any of these dates and times. All listed times

are Eastern standard times.

Action

Bid issued

Deadline for Questions & Approved Equals

Response from Cary

Bid Opening

Anticipated Award

Time

----

5:00 PM

11:00 AM

----

Date

Monday, November 25, 2025

Friday, December 5, 2025

Monday, December 8, 2025

Wednesday, December 17, 2025

December 2025

3. BIDDER QUESTIONS:

The Town is not liable for interpretations/misinterpretations or other errors or omissions made by the Bidder

in responding to this bid. The Bidder shall examine this bid to determine if the Town’s requirements and terms

and conditions are clearly stated. If, after examination of the various requirements and terms and conditions

of this bid, the Bidder believes there are any requirements or terms and conditions which remain unclear or

which restrict competition, the Bidder may request, in writing, that the Town clarify the requirement(s) and

terms(s) and condition(s) specified by the Bidder. The Bidder must provide the Section(s), Subsection(s),

Paragraph(s), and page number(s) that identify the requirements or conditions questioned by the Bidder.

Requests for clarification, technical questions and approval of alternate products to this bid must be received

by the Town no later than the date shown above in Section 2, entitled “Bid Schedule”, under Deadline for

Questions. The Bidders’ failure to request clarification and submit questions by the date in the bid schedule

above shall be considered to constitute the Bidders’ acceptance of all Town’s requirements and terms and

conditions. The Town shall issue addenda reflecting questions and answers to this bid, if any, and shall be

posted to the eVP website at North Carolina electronic Vendor Portal.

4. BID CONTACT:

Any and all questions, concerns, request for additional information, and alternate product considerations

shall be directed to the following Project Manager:

Jonathan Bulla

Jonathan.Bulla@carync.gov

5. HOW TO PREPARE BID PROPOSALS:

Bidders are encouraged to carefully review all provisions and attachments of this document prior to

completion. Each bid constitutes an offer and may not be withdrawn except as provided herein. Also, prices

are to remain firm for the period stated herein.

a) PROPOSAL FORM: Submit prices and offers on the BID PROPOSAL FORM(s) provided herein. All

bid proposals must be submitted and signed by the supplier or their authorized representative with

all erasures or corrections initialed and dated by the authorized representative of the proposal.

i. The bidder shall indicate an approximate delivery date for each line item detail listed on

Bid Proposal Form.

b) SIGNATURE: All bids must be signed by an authorized official of the company on the

Bidders Signature Page. A bid may be rejected if it shows omissions, alterations of form,

additions not called for, conditional bid, or any irregularities.

c) TAXES: Do not include taxes in your bid prices. Taxes must be itemized and added to invoices

separately when invoicing the Town. The Town is required to pay sales tax. The Town is exempt from

Federal Excise Tax and has a Federal Tax number.

d) MINORITY WOMEN BUSINESS ENTERPRISES (MWBE) POLICY: The Town invites and

encourages participation in this procurement process by certified Minority and Women-Owned

Business Enterprises (MWBE) in accordance with North Carolina General Statute 143-129.

e) SUSTAINABILITY: As stated in the 2017 Cary Community Plan, the Town has a commitment to

promoting green practices that will promote an environmentally safe and desirable community for

future generations. As such, we recognize our responsibility to minimize negative impacts on human

health and the environment while supporting a diverse, equitable, and vibrant community and

economy. The Town recognizes that the types of products and services the Town buys have inherent

social, human health, environmental and economic impacts, and asks that all vendors and bidders

providing and proposing products and services to the Town, be mindful of the Town’s commitment to

sustainability and provide and propose products and services that embody this commitment

whenever possible.

f) NONDISCRIMINATION POLICY: It is the policy of the Town of Cary to promote the fair treatment of

all individuals and provide them freedom from discrimination. No member of a protected class shall

be excluded from participation in, be denied the benefits of, or be otherwise subject to discrimination

under any program or activity administered by Cary, including programs or activities that are funded

in whole or in part with State or Federal funds, such as Coronavirus State and Local Fiscal Recovery

Funds.

6. HOW TO SUBMIT BID PROPOSALS:

a) Upload a complete set of your bid on the BID PROPOSAL FORM provided herein to the NC

eVP website at North Carolina electronic Vendor Portal.

b) NO PHYSICAL, EMAIL OR FAX BIDS WILL BE ACCEPTED.

7. BID OPENING:

a) The bid opening shall be held virtually via Webex. The meeting is scheduled for 11:00 AM EST.

b) All bidders are welcome to attend the bid opening virtually and can be accessed via the following

credentials:

Meeting link:

354-RFB-26-08 Bid Opening

Meeting number:

2336 111 6145

Password:

j5cMMES6qG5

More ways to join

Join from a video system or application

Dial 23361116145@carync.webex.com

You can also dial 173.243.2.68 and enter your meeting number.

Join by phone

+1-408-418-9388 Toll

Access code: 23361116145

c) All bids will be opened and read at the time shown on the enclosed Bid Proposal Form. No official

award will be made during the Bid Opening. LATE BIDS WILL NOT BE OPENED OR ACCEPTED.

d) Bidders may not review or request copies of bids at the Bid Opening. A request must be submitted to

the purchasing supervisor via email.

e) If you have difficulty joining or trouble with sound contact Webex and provide them the Meeting

number.

f) Bids will be examined by the Purchasing Supervisor and/or Bid Agent of the issuing department

promptly after the opening and an award made as early as possible. No bids may be withdrawn after

bid opening.

8. AWARD OF BID:

a) Standard of Bid Award Acceptance: The Town reserves the right to reject any or all bids and to waive

any irregularities or technicalities in bids received whenever such rejection or waiver is in the best

interest of the Town of Cary. The award shall be made to the lowest, responsive, responsible bidder,

or bidders, taking into consideration quality, performance and the time specified in the bid for the

performance of the contract.

b) Bid Prices: All items and products proposed in response to this Bid are to be new, in un-used

condition unless otherwise noted in the Minimum Specifications. All prices proposed in response to

this Bid are to include all transport, freight, fuel surcharges and other fees if applicable and be

delivered FOB destination, freight prepaid and allowed to the location provided on the Town

Purchase Order if not otherwise instructed within the specifications section. All items are to be

packaged, and shipped or delivered safely in a protective carton, fully assembled and serviced, ready

for use and operation where applicable or otherwise described within the specifications. All supplies,

equipment, and apparatus must meet all Federal, State, and Local safety regulations, requirements,

and guidelines, such as OSHA, EPA, US DOT, NC-DOT, NFPA, UL, etc., if so regulated.

c) Order of Precedence: In cases of conflict between sections and provisions within the Bid document,

the Order of Precedence will be 1) the Special Conditions section specific to the Bid (if present); 2)

the Minimum Specifications section specific to the Bid, 3) the Town of Cary Terms and Conditions;

and 4) the Instructions to Bidders section of the Bid document.

d) Payment Terms: Payment terms of Net 30 days from the date of receipt of correct invoice, or upon

acceptance of goods whichever is later, will apply to all invoices. Payment term discounts will be

allowed for prompt payments but will not be a consideration for award. All invoices are to be emailed

to Submit.Invoices@carync.gov.

e) Bid Award Approval: The Town Manager has delegated authority from the Town Council to award

bids for supplies, equipment, and apparatus greater than $90,000. Bids will be approved and awarded

by the Town Manager or designee upon the recommendation by the Procurement Department.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	354-RFB-26-08
Project Title:	Horizontal Flow Basin Mixer
Description:	The Town of Cary (Cary) is looking qualified suppliers to provide one horizontal flow basin mixer for the North Cary Water Reclamation Facility. Questions are due Friday, December 5th, 2025. Final bids are due Wednesday, December 17 at 11:00 AM.
Opening Date:	12/17/2025 11:00 AM
Posted Date:	11/26/2025
Status:	Open
Department:	TOWN OF CARY


Solicitation Number * 354-RFB-26-08	Department TOWN OF CARY	Status Reason Open
Opening Date 2025-12-17T11:00:00.0000000	Posted Date * 2025-11-25T16:38:08.0000000Z	Commodity Code Water treatment and supply equipment
Mandatory Conference/Site Visit — —	Special Instructions Questions Due 12/5/25 by 5:00PM; Final bid due 11 AM @ December 17th.	Solicitation Type * Select RFP IFB RFI
Owner Kathryn McMillan
Description The Town of Cary (Cary) is looking qualified suppliers to provide one horizontal flow basin mixer for the North Cary Water Reclamation Facility. Questions are due Friday, December 5th, 2025. Final bids are due Wednesday, December 17 at 11:00 AM.

Attachments 354-RFB-26-08- Horizontal Flow Basin Mixer.pdf (509.64 KB) 354-RFB-26-08- Horizontal Flow Basin Mixer (revised).pdf (2.21 MB)

Horizontal Flow Basin Mixer

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