BID: Asbestos Abatement and Demolition Project

BID SOLICITATION PACKET
FOR
ASBESTOS ABATEMENT AND DEMOLITION
PROJECT
August 2026
CITY OF CASA GRANDE, ARIZONA

NOTICE OF BID
A. Plans with specifications and other bid document forms can be obtained from the
following location:
Office of the City Clerk
City of Casa Grande
510 E. Florence Boulevard,
Casa Grande, Arizona 85122
B. Plans with specifications and other bid document forms can be downloaded by visiting
our website at www.casagrandeaz.gov or calling the City Clerk Department (520) 421-
8600 for instructions.
All bids must be submitted by August 27th, 2026, at 2:00 p.m., City time, to the City
Clerk, 510 East Florence Boulevard, Casa Grande, Arizona, 85122. The bid opening will
take place on August 27th , 2026, at 2:00 p.m. in the Council Chambers, 510 East
Florence Boulevard, Casa Grande, Arizona, 85122.
Bids must be addressed to:
Office of the City Clerk
City of Casa Grande
510 East Florence Boulevard,
Casa Grande, Arizona 85122
The envelope must be boldly marked:
BID: Asbestos Abatement and Demolition Project
SOLICITATION NUMBER IFB 1053-26-CG
BID OPENING: August 27th , 2026, at 2:00 p.m.
The City of Casa Grande reserves the right to waive any informalities or irregularities in
this Request for Bids, or to reject any or all bids; to be the sole judge of the suitability of
the materials offered, and to award a contract or contracts for the furnishing of one or
more items of the services it deems to be in the best interest of the City.
Larry Rains
City Manager
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CITY OF CASA GRANDE
ASBESTOS ABATEMENT AND DEMOLITION PROJECT
TABLE OF CONTENTS
CITY OF CASA GRANDE, ARIZONA ........................................................................................ 1
NOTICE OF BID ............................................................................................................................ 2
INFORMATION TO BIDDERS .................................................................................................... 4
GENERAL REQUIREMENTS ...................................................................................................... 9
BIDDER QUALIFICATIONS ..................................................................................................... 19
BID PROPOSAL FORM .............................................................................................................. 22
CERTIFICATION OF BID .......................................................................................................... 26
AFFIDAVIT OF NON-COLLUSION .......................................................................................... 27
SURETY (BID) BOND ................................................................................................................ 28
PERFORMANCE BOND ............................................................................................................. 29
LABOR AND MATERIALS BOND ........................................................................................... 31
SCOPE OF WORK ....................................................................................................................... 33
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CITY OF CASA GRANDE
ASBESTOS ABATEMENT AND DEMOLITION PROJECT
INFORMATION TO BIDDERS
BID DUE DATE: August 27th , 2026
2:00 p.m. Local Arizona Time
SUBMITTAL LOCATION: Adriana Carpio Solis
City of Casa Grande Clerk's Office
510 East Florence Blvd.
Casa Grande, AZ 85122
SITE VISIT DATE: August 17th , 2026 @ 09:00 a.m.
Any requests for procedural clarification or additional information regarding the
submission of this Invitation to Bid shall be directed to:
City of Casa Grande Clerk's Office
510 East Florence Blvd.
Casa Grande, AZ 85122
Requests for technical or other information shall be directed to:
David Kean, MPA, EFO, CFO
Fire Chief
David_kean@casagrandeaz.gov
INTERESTED BIDDERS MAY OBTAIN A COPY OF THIS SOLICITATION BY visiting
our web page at www.casagrandeaz.gov or calling the City Clerk's Office (520) 421-8600.
Competitive sealed bids for the specified material or service shall be received by the City
of Casa Grande Clerk's Office, 510 E. Florence Boulevard, Casa Grande, Arizona 85122,
until the time and date cited. Bids received by the correct time and date shall be publicly
recorded. The City of Casa Grande takes no responsibility for informing recipients of
changes to the original solicitation documents. Failure to submit amendments with the
solicitation response shall be grounds for deeming the bid non-responsive.
Bids must be in the actual possession of the Clerk's Office at the location indicated, on or
prior to the exact time and date indicated above. Late proposals shall not be considered.
The prevailing clock shall be the City of Casa Grande City Clerk's office clock.
Bids must be submitted in a sealed envelope. The Bidder's name and address should
be clearly indicated on the outside of the envelope. All bids must be completed in blue
or black ink or typewritten. Questions must be addressed to the persons listed above.
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1. SECURING BID DOCUMENTS
A. Plans, specifications, and other bid document forms are available at the following
locations:
City Clerk
City of Casa Grande City Clerk's Office
510 East Florence Boulevard
Casa Grande, Arizona 85122
(520) 421 8600
Or on the City website at www.casagrandeaz.gov

2. ADDITIONAL INFORMATION
A. City Project Manager
David Kean MPA, EFO, CFO
Fire Chief
David_Kean@casagrandeaz.gov
520-509-1779
3. CONTENT OF BID SUBMITTAL
The Bid Package submitted for this project shall contain the following:
* Notice of Bid
* Information to Bidders
* Bidder Qualifications
* Bid Proposal Form
* Checklist (If applicable)
* Certification of Bid
* Affidavit of Non-Disclosure
* Required Bonds
4. INTERPRETATION OF DOCUMENTS
If any person contemplating submitting a bid is in doubt as to the true meaning of any
part of this Request for Bids, or finds discrepancies or omissions in the specifications,
the bidder may submit to the City Clerk a written request for an interpretation or
correction thereof no later than one (1) week prior to the receipt of bids. The person
submitting the request will be responsible for its prompt delivery. Any interpretation or
correction of the proposed documents will be made only by written Addendum duly
issued by the City. Contractor shall be responsible for monitoring the City of Casa
Grande website for any addenda. All Addenda will be posted by the City Clerk's Office
and become a part of the Original Contract Documents and Technical Specifications
Bid Packet. The City will not be responsible for any other explanation or interpretation
of the Request for Bids.
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5. ADDENDA
Any addenda issued by the City during the time of bidding shall form a part of the
contract documents and technical specifications bid package provided to the bidder
for the preparation of the bid, shall be acknowledged in the bid, and shall be made
part of the contract. No addenda will be issued less than five (5) days prior to the bid
opening.
6. WITHDRAWAL OF BIDS
Any bidder may withdraw their bid, either personally or by a written request, at any
time prior to the scheduled time for the opening of bids.
7. ECONOMY OF PREPARATION
Bids should be prepared simply and economically and provide a straightforward and
concise description of the bidder's capabilities to satisfy the requirements of these
guidelines. The bidder shall be responsible for all costs incurred in the proposal and
bid preparation and delivery.
8. SCHEDULE
The following is an estimated schedule of events. The City, however, reserves the
right to alter this schedule of events as necessary and in the best interest of the City.
Pre-Bid Site Visit/Inspection August 17th, 2026 @ 9:00 a.m.
Contractor Question Deadline August 20th, 2026 @9:00 a.m.
Last Date for Addenda August 20th, 2026
Bid Submittal Deadline / Bid Opening August 27th , 2026 @ 2:00 p.m.
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9. EVALUATION PROCESS
Bids that are judged by the City to be unresponsive or materially incomplete will be
immediately rejected.
The City will perform whatever research it deems necessary into the bidder's history,
financial viability, and references. The bidder shall cooperate with the City's Project
Manager (Traffic Engineer) or his designated representative by providing appropriate
and requested information.
10. EVALUATION
Award of this contract will be to the most responsive, responsible, and qualified bidder
with the lowest base bid amount.
11. REQUIREMENTS
The City has established certain requirements as specified in the General
Requirements and Technical Specifications sections. None of these requirements are
designed to give any bidder an advantage or disadvantage in the bidding process.
Bidders are encouraged to submit a bid if they feel they are qualified to do so. If the
bidder does not meet any of the stipulated requirements, the bidder must state
specifically which requirements are not met, how the same function may be otherwise
performed, and why this deviation should not be considered material. The City's
determination that a deviation is not material does not excuse the bidder from full
compliance with all other specifications if the contract is awarded to the firm/company.
12. METHOD OF PAYMENT
Contractor shall submit monthly billing statements to the attention of the City Project
Manager. Contractor shall include the percent complete on the progress application
that is authorized and approved by the City Project Manager. The Contractor shall
reference the purchase order number or the City contract number on the billing
statement.
The City of Casa Grande makes every effort to generate payment for claims within
30 days from the initial request.

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13. DELIVERY OF PRODUCT/COMPLETION OF WORK
Upon receiving the Notice-to-Proceed and Contract Number (or Purchase Order
Number), the Contractor shall mobilize and commence construction activities within
10 calendar days.
14. EXECUTION OF AGREEMENT
The successful bidder will be required to execute the contract provided for the project
incorporating the plans (construction drawings), contract documents, general
conditions, special provisions, and technical specifications. The Notice-to-Proceed will
not be issued, and a project construction Kick-Off meeting shall not be conducted until
the City Fire Department is in receipt of an executed and recorded contract from the
City Clerk's Office. The bidder to whom the Contract is awarded by the City shall,
within 15 days after notice of award and receipt of Agreement forms from the City,
sign and deliver to the City all required copies of the agreement. A sample Form of
Contract (Agreement) is included in this bid packet - the contract language specifics
may change to comply with the bid specifications or to meet the needs of the City for
this project.
15. MISCELLANEOUS INFORMATION
A. All prices quoted will reflect the total to the City for the project's construction work,
equipment, items of work, installations, materials, and services, and shall include
all applicable taxes, fees, and other charges.
B. The City will not honor any invoices or claims which are tendered more than sixty
(60) calendar days after the close of the City's fiscal year for work completed.
C. The City is not responsible for any bidder's errors or omissions.
D. All bids submitted to the City are to remain firm for a minimum period of one
hundred twenty (120) calendar days from the date the bids are officially opened.
E. The apparent successful bid is not officially accepted until such time as the bidder
receives written notice of acceptance from the City Clerk.
F. The Contractor is required to obtain a City of Casa Grande business license and
number to perform the work on this project.
G. Where the bidder is a corporation or other type of legal entity, bids must be signed
in the legal name of the entity followed by the name of the state of incorporation or
place of formation and signed by the legal signature of an officer authorized to bind
the entity to a contract.
End of Information for Bidders Section
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CITY OF CASA GRANDE
ASBESTOS ABATEMENT AND DEMOLITION PROJECT
GENERAL REQUIREMENTS
1. PROJECT DESCRIPTION
The purpose of this project consists of performing full asbestos abatement and
subsequent demolition of two city-owned facilities located at 798 N. Picacho St.
(Gymnasium) and 404 E. Florence Blvd. (Auditorium). Work includes the removal
of all Asbestos-Containing Materials (ACM) identified in the reports provided by
Ole A. Solberg P.E., conducted in strict compliance with all applicable Federal,
State, and Local regulations.
Following successful abatement and required oversight, both structures will be
demolished and cleared to ground-ready condition. The contractor is responsible
for providing all necessary licensing, safety measures, site barriers, and regulatory
compliance throughout the project.
2. PRE BID MEETING/INSPECTION
A. A pre-bid meeting/inspection of the site for this solicitation will be held at the site on

August 17th, 2026 @ 9:00 a.m. Meet in the alley at the rear of the auditorium.
3. SUBMITTING BIDS
A. No bid will be considered unless it is made upon the proposal form(s) contained
herein and submitted with the project bid proposal package containing all required
supplemental information as described herein. No project bid proposal package
shall be disassembled. All blank spaces for proposal prices must be filled in (in
blue or black ink, typewritten, or printed) and the total base bid must be in numeric
figures.
B. A bid may be withdrawn prior to the time set for opening of bids.
C. Bids received after the time and date specified in the NOTICE OF BID will be
returned unopened to the bidder.
4. SURETY (BID) BOND REQUIREMENTS
A. No proposal will be read unless accompanied by a proposal guarantee in the form
of a certified or cashier's check, or surety bond, in the amount of 10% of the bid
amount. The guarantee shall be made payable to and shall be acceptable to the
City of Casa Grande.
B. Such bonds shall be executed solely by a surety company or company holding a
certificate of authority to transact surety business in the State of Arizona as issued
by the Director of the Arizona Department of Insurance. Such bonds are not to be
limited as to the time in which action may be instituted against the surety company.
The bond(s) shall be made payable to and shall be acceptable to the City of Casa
Grande and shall be written or countersigned by an authorized representative of
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the surety who is either a resident of the State of Arizona or whose principal office
is maintained in this State, as required by law.
C. The surety (bid) bond(s) shall have attached thereto a certified copy of Power of
Attorney of the signing official.
D. All proposal guarantees, except those of the three lowest qualified bidders, will be
returned following the opening and checking of the bid proposals. The proposal
guarantees of the three lowest qualified bidders will be returned after the contract
documents have been executed.
5. AWARD AND EXECUTION OF THE CONTRACT
A. The contract will be awarded, or all bids rejected, as soon as practical after the
date of the opening of bids. The contract will be awarded within 90 days after the
bid opening date, unless otherwise agreed upon in writing by both parties to the
contract.
B. Award of this contract will be to the most responsive, responsible, and qualified
bidder with the lowest qualified base bid price for the project. It is the intention of
the City to award one contract for the entire project.
C. Protest Policy: Pursuant to Section 3.04.170 of the Casa Grande City Code, all
protests shall be in writing and be filed with the City Clerk of the City of Casa
Grande, 510 East Florence Boulevard, Casa Grande, AZ 85122. To be considered
timely, a protest of a solicitation must be filed within three (3) days after the date
and time of the bid opening. Protests must contain at a minimum the name,
address, and telephone number of the protester, the signature of the protester or
its representative and evidence of authority to sign, a detailed statement of the
legal and factual grounds of the protest including copies of relevant data, and the
form of relief requested. Within three (3) business days of receipt, and after
consultation with legal counsel, Project Manager, or others, the City will respond
to the protest. The City of Casa Grande reserves the right to reject any or all bids,
to waive irregularities of information in any bid, and/or to take any steps determined
prudent in order to resolve the protest.
D. Bonds in the following amounts will be required to be submitted by the lowest
qualified bidder within ten (10) working days after the notice of award and receipt
of contract:
i. Bond for benefit of labor and material suppliers at 100 percent of the bid price.
ii. Bond for performance of contract at 100 percent of the bid price.
E. Information relative to execution of the contract documents may be obtained from
the City Clerk, City of Casa Grande, 510 East Florence Boulevard, Casa Grande,
Arizona 85122.
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