Resident Home Support Initiative

Housing Authority of the City of Pittsburgh RFP #550-26-26
Resident Home Support Initiative
HOUSING AUTHORITY OF THE CITY OF PITTSBURGH
REQUEST FOR PROPOSALS
Resident Home Support Initiative
RFP #550-26-26
Due:
September 3, 2026
10:00 A.M.
To: Mr. Brandon Havranek
Associate Director of
Procurement/Contracting Officer
Procurement Department
412 Boulevard of the Allies
6th Floor Procurement Department
Pittsburgh, PA 15219
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Housing Authority of the City of Pittsburgh RFP #550-26-26
Resident Home Support Initiative
SECTION I
INTRODUCTION
The HACP is a municipal corporation, formed under the U.S. Housing Act of 1937, codified at 42
U.S.C. Section 1401 et seq. as amended and the Housing Authority Law of Commonwealth of
Pennsylvania codified at 35 P.C. 1542, et. seq. as amended. As such, the HACP is charged with
providing "affordable decent, safe and sanitary housing for low-income persons."
The HACP has approximately 300 employees and services over 10,000 residents. The Authority,
its partners and subsidiaries operate approximately 4000 units of rental housing; and, through its
Housing Choice Voucher Program, funds housing assistance for the rental of more than 6000 other
units of privately owned housing.
Major operational departments include Asset and Site Management, Facility Services, Occupancy,
Housing Choice Voucher, and Modernization & Development. Major administrative departments
include Legal, Finance, Information Technology, and Human Resources. Our public and
community relations departments are Community Affairs and Resident Self-Sufficiency. All
departments work together to achieve the goals of the Authority that are set by the Board of
Commissioners. day to day decision-making rests with the Executive Director, who reports to the
Board of Commissioners on a regular basis.
The Housing Authority of the City of Pittsburgh seeks proposals from persons or organizations
qualified to provide Resident Home Support Initiative.
The Authority is contemplating the award of a professional service contract, or contracts, for an
initial term of three (3) years with two (2), one (1) year extension options for a total of five
(5) years, in the form of the Contract (Attachment A) through this solicitation process. If
submitting alterations to the HACP contract for review and acceptance by HACP, please submit
an electronic version in MS Word format with your proposal. If submitting your company contract
for review and acceptance by HACP, please submit an electronic version in MS Word format with
your proposal. If your contract is not included with your proposal, it is assumed that HACP's
contract will be used and is binding.
Any questions regarding this Request for Proposals should be in writing and directed to:
Mr. Brandon Havranek -
Associate Director of Procurement/Contracting Officer
Housing Authority of the City of Pittsburgh
412 Boulevard of the Allies
6th Floor, Procurement Department
Pittsburgh, PA 15219
412-456-5000 Ext 2890
If submitting questions via email, please send to brandon.havranek@hacp.org
A complete proposal package may be obtained from:
Business Opportunities Section of the HACP website, www.hacp.org
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Housing Authority of the City of Pittsburgh RFP #550-26-26
Resident Home Support Initiative
Following are the Key Dates associated with this Request for Proposals:
September 3, 2026 Deadline for Submission of Proposals
10:00 a.m.
Mr. Brandon Havranek
Associate Director of Procurement/Contracting
Officer
Housing Authority of the City of Pittsburgh
412 Boulevard of the Allies
6th Floor, Procurement Department
Pittsburgh, PA 15219
August 20, 2026 Pre-submission Meeting:
10:00 a.m. will be held via Zoom Meeting:
Join Zoom Meeting:
https://hacp-
org.zoom.us/j/87610302117?pwd=xzQnrBfEBp9
vAWYP3amW4IbPtAj0C9.1
Meeting ID: 876 1030 2117
Passcode: 002426
Dial by your location:
+1 312 626 6799 US (Chicago)
August 21, 2026 Deadline for the submission of written
10:00 a.m. questions.
**Deadlines are subject to extension at HACP discretion and will be communicated as an
addendum to this solicitation.
HACP will also accept online submissions for this Request for Proposals, for those respondents
wishing to submit online, please go to the following web address to upload documents:
https://www.dropbox.com/request/03fqmjvlzi64j7ic8se4
Please include your name and email address when prompted before submitting and upload all
relevant attachments in the same document. Formatting for online submission should be
organized in the same manner as if submitting the information via flash drive. The title of the
uploaded bid shall be as follows:
[Full Company Name]_RFP #550-26-26__Technical
[Full Company Name]_RFP #550-26-26__Fee Proposal
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Housing Authority of the City of Pittsburgh RFP #550-26-26
Resident Home Support Initiative
In the unlikely event your bid is too large to be uploaded as a single file, add: _Part-1, _Part-2...
etc. to the end of the file name.
In addition to the electronic submittal above, The Housing Authority of the City of Pittsburgh
will only be accepting physical proposals dropped off in person from 8:00 AM until the
closing time of 10:00 a.m. on September 3, 2026, in the lobby of the One Stop Shop at 412
Boulevard of the Allies, Pittsburgh, PA 15219. Proposals may still be mailed via USPS at which
time they will be time and date stamped in the Procurement Department at 412 Boulevard of the
Allies, 6th Floor Procurement Department, Pittsburgh, PA 15219. All proposals must be
received at the above address no later than 10:00 a.m. on September 3, 2026, regardless of the
selected delivery mechanism.
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Housing Authority of the City of Pittsburgh RFP #550-26-26
Resident Home Support Initiative
SECTION II
SCOPE OF SERVICES
SCOPE
To find a professional cleaning company that has experience of interacting with urban community as well as the
ability to instruct/assist HACP residents with fundamental needs of cleaning and organizing their unit.
Design to address and improve the cleanliness and overall living conditions of Housing Authority City of
Pittsburgh residents who have failed their housing inspections. Through a combination of live demonstrations,
observation as well as additional needs requested by the residents regarding housekeeping and organizational
needs. Each demonstration can take 2-4 hours depending on the size of the unit. The professional should arrive
with the necessary materials needed to complete the demonstration. During the demonstration if something occurs
the property manager and clinical coordinator will be available to answer questions.
OUTLINE OF SERVICES
a) To obtain a resident referral who's in agreement with the services and contact them and set appointments
(within 10-14 business days)
b) Initial assessment of the resident's home which includes walk through (to identify the challenges and or needs
of the resident).
c) Sit down with the residents and create a cleaning plan
d) Demonstrate hands-on cleaning and organization techniques (for each target area)
e) Teach the proper ways to use chemicals, cleaning supplies and proper storage
f) Provide recommendations ongoing maintenance of their residence (task list)
g) Review and provide feedback
h) Set-up follow up
i) Summary will be submitted to the property manager (within 20 business days of the follow-up)
GOAL
The end goal is to help the residents to maintain a clean home for the lifestyle of the residents as well as to meet
HACP expectations.
RHSI contact person
Rashedda Royster
Clinical Coordinator
412-643-2881-office
412-737-0553- cell
Rashedda.royster@hacp.org
The Resident Home Support Initiative is designed to decrease the number of failed inspections by serving 135
units within a year to help prevent evictions due to inadequate housekeeping skills.
The Professional Services Contract that is anticipated for us to obtain these services is included herein as
Attachment A.
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Housing Authority of the City of Pittsburgh RFP #550-26-26
Resident Home Support Initiative
SECTION III
GENERAL REQUIREMENTS
An Offeror may be an individual or a business corporation, partnership, firm, joint venture or other
legal entity duly organized and authorized to do business in the City of Pittsburgh, financially sound
and able to provide the services being procured by HACP.
If an Offeror has been debarred, suspended, or otherwise lawfully precluded from participating in any
public procurement activity, such firm shall disclose that information in its offer, which may be
sufficient ground for disqualification. If the selected firm fails to disclose such information and HACP
discovers it thereafter, then HACP could terminate the contract.
Each Offeror must be in good standing with HACP, and any Federal, State or Municipality that has or
has had a contracting relationship with the firm. If the Offeror is not in good standing with HACP,
and/or any Federal, State or Municipality this must be disclosed. If a Federal, State or Municipal entity
has terminated any contract with an Offeror for deficiencies or defaults, that Offeror must disclose this
information to HACP. HACP will consider such facts and circumstances during its evaluation of the
Offeror's proposal. If the selected firm fails to disclose such information and HACP discovers it
thereafter, then HACP could terminate the contract.
The Offeror must have and maintain all necessary insurance to cover malpractice liability and workers'
compensation and submit proof of it with their proposal submission.
By receipt of this contract award, it shall be the responsibility of the successful Offeror to agree,
certify, and eventually show proof that the work and products provided and installed by the Offeror
are in full compliance with the requirements of the Build America, Buy America (BABA)Act. More
information can be obtained at the following link: https://www.hud.gov/baba.
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Housing Authority of the City of Pittsburgh RFP #550-26-26
Resident Home Support Initiative
SECTION IV
CONTENT OF RESPONSE DOCUMENTS
Offerors submitting Proposals should fully read and comprehend the HUD-5369-B Instructions to
Offerors Non-Construction provided in Attachment B and HUD-5370-C General Conditions - Non
Construction provided in Attachment C. Proposals received without all of the required information
may be deemed non-responsive. Offerors choosing to submit physical proposals must submit one
original plus three (3) paper copies of their technical proposal and one (1) electronic copy in a PDF
format on a Flash Drive. In a separate sealed envelope submit one (1) original paper, one (1) paper
copy and (1) electronic copy in a PDF format of the fee proposal. Proposals must include, in the same
order as below and using the forms attached hereto, the following information, exhibits and schedules:
A. General Information
1. Letter of Interest (Cover letter)
2. Type of Organization; Corporation, Partnership, Joint Venture or Sole Proprietorship.
Names of shareholders, partners, principals and any other persons exercising control
over the Firm.
3. Description of the Offeror's capacity including staff resources
4. Organizational Certifications:
(a) Copies of Certificate of Incorporation, Partnership Agreement, Joint Venture or
other organizational document.
(b) A corporate resolution signed by the Secretary of the Corporation and notarized,
certifying the name of the individual(s) authorized to sign the offer, the contract and
any amendments thereto.
B. Previous Related Experience
1. The bidder shall list three (3) firms, governmental units, or persons for whom the bidder
has previously performed work of the nature requested under this RFP. Name of the
contracting entity.
2. Name, title and a telephone number of a contract person for each identified contracting
entity to permit reference checks to be performed. The identified party must be one who
has first-hand knowledge regarding the operation of the contracted facility or project
and who was involved in managing the contract between the Offeror and the contracting
entity.
3. In addition to the references, all bidders will provide the last three jobs they performed,
contact information from the job and all change orders related to the job and the reason
for each.
4. All bidders will provide information on the most recent HACP job to include all change
order information and the reason for each. The most recent HACP job can be one of the
3 last jobs performed if that is the case.
C. Proposed Staffing and Sub-consultants Responsibilities and Qualifications
Provide the following information relative to the proposed staffing and sub-consultants for this
contact:
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Housing Authority of the City of Pittsburgh RFP #550-26-26
Resident Home Support Initiative
1. Provide background information regarding each identified Staff member that accurately
describes his or her employment history and relevant experience providing services
similar to those described in this Request for Proposals.
2. Description of the Scope of Services for at least three (3) projects in which the Staff
and/or sub-consultant has provided services similar to those described in this Request
for Proposals. Please include the individual's role in each project and all relevant
aspects of each project.
D. Methodology
Project Approach: Provide a brief narrative of the Offeror's approach to the services described in
this Request for Proposals. Availability: Describe the availability of the Staff proposed and the
turnaround time for each request to be made by the Authority.
E. Representations, Certifications, and Other Statements of Bidders
Each Offeror must complete the HUD-5369-A Representations, Certifications, and Other
Statements of Bidders provided in Attachment D.
F. Minority and Women Business Participation Plan
HACP MBE and WBE Goals. It is the policy of HACP to ensure that Minority Business
Enterprises (MBEs) and Women-owned Businesses (WBEs) are provided maximum opportunity
to participate in contracts let by HACP. In accordance with Executive Order 11625, HACP has
established a minimum threshold of eighteen percent (18%) of the total dollar amount for MBE
utilization in this contract. HACP has established a seven percent (7%) minimum threshold for
participation of WBEs, and HACP strongly encourages and affirmatively promotes the use of
MBEs and WBEs in all HACP contracts. For these purposes, an MBE is defined as "any legal
entity other than a joint venture, organized to engage in commercial transactions, that is at least
fifty-one percent (51%) owned and controlled by one or more minority persons." Also, a minority
person is defined as a member of a socially or economically disadvantaged minority group, which
includes African-Americans, Hispanic-Americans, Native-Americans, and Asian-Americans. A
WBE/MBE is defined as "any legal entity other than a joint venture, organized to engage in
commercial transactions, that is at least fifty-one percent (51%) owned and controlled by a female.
Proposals submitted in response to this solicitation MUST include an MBE/WBE
participation plan which, at a minimum, demonstrates "Best Efforts" have been taken to
achieve compliance with MBE/WBE goals. HACP's Procurement Policy defines "Best
Efforts" in compliance with MBE/WBE goals to mean that the contractor must certify and
document with its bid or proposal that it has contacted in writing at least ten (10) certified
MBE/WBE subcontractors to participate in the proposed contract with HACP or lesser
number if the contractor provides documentation that ten (10) certified MBE and ten (10)
certified WBE contractors could not be identified. Each contractor shall certify as to same
under penalty of perjury and shall submit the back-up documentation with its bid or
proposal. Any bid or proposal received from a contractor that does not contain such
certification and back-up documentation acceptable to HACP may be deemed non-responsive
by HACP.
If you have any questions regarding the HACP MBE/WBE goals please contact Mr. Rick
Williams, Vendor Relations Manager, by email at Ricardo.Williams @hacp.org or by contacting
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Housing Authority of the City of Pittsburgh RFP #550-26-26
Resident Home Support Initiative
him at the Procurement Department, Housing Authority of the City of Pittsburgh, 412 Boulevard
of the Allies, 6th Floor, Pittsburgh PA 15219, telephone (412) 643-2768. Proposals must
demonstrate how the Offeror intends to meet or exceed these goals. Also, complete the table
provided in Attachment E and include with your proposal.
G. Section 3 Participation
Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 1701,
et seq.) (the "Act") requires the Housing Authority of the City of Pittsburgh to ensure that
employment and other economic and business opportunities generated by financial assistance from
the Department of Housing and Urban Development ("HUD") to the greatest extent feasible, are
directed to public housing residents and other low-income persons, particularly recipients of
government housing assistance, and business concerns that provide economic opportunities to low
and very low-income persons.
To comply with the Act, HACP requires its contractors to provide equal employment
opportunity to all employees and applicants for employment without regard to race, color, religion,
sex, national origin, disability, veteran's or marital status, or economic status and to take
affirmative action to ensure that both job applicants and existing employees are given fair and
equal treatment.
The goal of this policy is to obtain a reasonable level of success in the recruitment,
employment, and utilization of HACP residents and other eligible persons and/or businesses by
contractors working on contracts partially or wholly funded with HUD monies. HACP shall
examine and consider a contractor's potential for success in providing employment and business
opportunities to those covered under Section 3 prior to acting on any proposed contract award. In
response to any RFP, RFQ or IFB HACP will require submission of the Section 3 Opportunities
Plan and roster of current employees, and certification that the bidder will comply with the
requirements of Section 3 either by hiring Section 3 employees to directly perform under the
contract or by committing a dollar amount to HACP's Section 3 program in an amount consistent
with the chart below.
Below are the HACP Section 3 Guidelines as listed in the HACP Program Manual:
RESIDENT HIRING REQUIREMENTS / RESIDENT HIRING SCALE
TOTAL LABOR DOLLARS RESIDENT LABOR AS A % OF
USE TOTAL CONTRACT TOTAL LABOR
AMOUNT FOR SERVICE CONTRACTS
A. DOLLARS
Labor dollars $25,000 but less than $100,000 10% of the labor dollars
$100,000, but less than $200,000 9% of the labor dollars
At least $200,000, but less than $300,000 8% of the labor dollars
At least $300,000, but less than $400,000 7% of the labor dollars
At least $400,000, but less than $500,000 6% of the labor dollars
At least $500,000, but less than $1 million 5% of the labor dollars
At least $1 million, but less than $2 million 4% of the labor dollars
At least $2 million, but less than $4 million 3% of the labor dollars
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Housing Authority of the City of Pittsburgh RFP #550-26-26
Resident Home Support Initiative
TOTAL LABOR DOLLARS RESIDENT LABOR AS A % OF
USE TOTAL CONTRACT TOTAL LABOR
AMOUNT FOR SERVICE CONTRACTS
A. DOLLARS
At least $4 million, but less than $7 million 2% of the labor dollars
$7 million or more 12 to 1 % of the labor dollars
**A copy of HACP's Section 3 Program Manual is available for download at www.HACP.org
A copy of HUD's Section 3 requirement is provided in Attachment F. If you have any questions
regarding the Section 3 Requirements or would like to discuss goals and planning for Section 3
Requirements please contact Lloyd C. Wilson Jr., Resident Sustainability Manager, by email at
lloyd.wilson@hacp.org or by contacting him at Housing Authority of the City of Pittsburgh, Bedford
Hope Center 2305 Bedford Avenue, Pittsburgh, PA 15219, telephone (412) 643-2761. Proposals must
demonstrate how the Offeror intends to meet or exceed the Authority's Section 3 requirements. Also,
complete Attachment F Section 3 Opportunities Plan and include with your proposal.
Any bid or proposal received from a contractor that does not contain a Section 3 Opportunities
Plan or certification and back-up documentation acceptable to HACP may be deemed non-
responsive by HACP.
H. Firm Demographics
Provide a demographic description of all employees of your firm using the table provided in
Attachment G.
I. TIN/W-9 Form
Complete a W-9 Request for Taxpayer Identification Number and Certification, as provided in
Attachment H.
J. MBE/WBE Letter of Intent
Complete a Letter of Intent for each MBE/WBE firm contacted. A sample letter is provided in
Attachment I.
K. Fee Sheet
All Offerors are required to submit their fees for providing the goods or services requested under this RFP
in accordance with Attachment K, titled "FEE SHEET."
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