RFP 2026-031 Enterprise Resource Planning (ERP) Software Consulting Services
| Location: | North Carolina |
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| Posted: | Oct 31, 2025 |
| Due: | Dec 5, 2025 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: | |
| Solicitation No: | 377-2026-031 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 377-2026-031 |
| Project Title: | RFP 2026-031 Enterprise Resource Planning (ERP) Software Consulting Services |
| Description: | RFP 2026-031 Enterprise Resource Planning (ERP) Software Consulting Services, Union County, North Carolina, through its Information Technology Department, is seeking proposals from qualified firms to provide consulting services for an Enterprise Resource Planning (ERP) replacement project. |
| Opening Date: | 12/5/2025 10:00 AM |
| Posted Date: | 11/1/2025 |
| Status: | Open |
| Department: | COUNTY OF UNION |
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Solicitation Number
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377-2026-031
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Department
COUNTY OF UNION
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Status Reason
Open
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Opening Date
2025-12-05T10:00:00.0000000
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Posted Date
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2025-10-31T16:45:34.0000000Z
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Commodity Code
Finance accounting and enterprise resource planning ERP software
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Mandatory Conference/Site Visit
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Special Instructions
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Solicitation Type
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Select RFP IFB RFI
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Owner
Corey Brooks
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Description
RFP 2026-031 Enterprise Resource Planning (ERP) Software Consulting Services, Union County, North Carolina, through its Information Technology Department, is seeking proposals from qualified firms to provide consulting services for an Enterprise Resource Planning (ERP) replacement project.
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Attachments
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Attachment Preview
Request for Proposal No. 2026-031
Enterprise Resource Planning (ERP)
Software Consulting Services
Due Date:
December 5, 2025
Time:
10:00 AM Local Time
Submittal Location: Electronic Submission
(Refer to Section 2 for Submittal Details)
Procurement Contact:
Corey Brooks, CLGPO
Interim Director of Procurement &
Contract Management
704.283.3683
corey.brooks@unioncountync.gov
Contents
1 Notice of Advertisement................................................................................................................ 4
2 Submittal Details ........................................................................................................................... 5
2.1 PROPOSAL SUBMISSION DEADLINE ........................................................................................................................ 5
2.2 PROPOSAL SUBMISSION REQUIREMENTS ................................................................................................................ 5
2.3 RFP SCHDULE OF EVENTS...................................................................................................................................... 5
2.4 PROPOSAL QUESTIONS ........................................................................................................................................... 6
2.5 PROPOSAL ADDENDUM .......................................................................................................................................... 6
2.6 COMMUNICATION................................................................................................................................................... 6
3 Introduction ................................................................................................................................... 6
3.1 COUNTY................................................................................................................................................................. 6
3.2 PURPOSE ................................................................................................................................................................ 6
3.3 PROJECT BACKGROUND .......................................................................................................................................... 7
4 Scope of Work................................................................................................................................ 9
4.1 OVERVIEW.............................................................................................................................................................. 9
4.2 DETAILED TAKS AND DELIVERABLES..................................................................................................................... 9
4.2.1 Project Management ................................................................................................................................... 10
4.2.2 Needs Assessment / Gap Analysis................................................................................................................ 10
4.2.3 ERP RFP Development ............................................................................................................................... 10
4.2.4 Implementation Action Plan ........................................................................................................................ 10
4.2.5 Vendor Evaluation & Selection Support...................................................................................................... 11
4.2.6 Contract Negotiations (If Applicable).......................................................................................................... 11
4.2.7 Implementation Management (Optional)..................................................................................................... 11
4.2.8 Procurement Authority ................................................................................................................................ 11
4.2.9 EPROCUREMENT AND coNTRACT rEVIEW sYSTEM aSSESSMENT.................................................... 12
4.3 LICENSE AND EXPERIENCE REQUIRED.................................................................................................................. 12
5 Detailed Submittal Requirements and Instructions ................................................................. 13
5.1 TERMS OF SUBMISSION......................................................................................................................................... 13
5.2 DUPLICATE PROPOSALS......................................................................................................................................... 13
5.3 PROPOSAL FORMAT.............................................................................................................................................. 13
5.3.1 Section A – Cover Letter.............................................................................................................................. 15
5.3.2 Section B – project team.............................................................................................................................. 15
5.3.3 Section C – project experience..................................................................................................................... 15
5.3.4 Section D – project management, approch and quality control ................................................................... 16
5.3.5 Section E – Reputation of respndent ............................................................................................................ 16
5.3.6 Section F – References................................................................................................................................. 16
5.3.7 section G – Cost Proposal ............................................................................................................................ 16
5.3.8 Section H – Required Signature Forms ....................................................................................................... 17
6 Evaluation Criteria and Selection Process................................................................................. 17
6.1 SELECTION PARTICIPANTS.................................................................................................................................... 17
6.2 EVALUATION SELECTION PROCESS ...................................................................................................................... 17
6.3 AWARD PROCEDURE ............................................................................................................................................ 18
7 General Conditions and Requirements ..................................................................................... 19
7.1 TERMS AND CONDITIONS...................................................................................................................................... 19
7.2 TRAVEL AND EXPENSE POLICY ............................................................................................................................ 19
7.3 CONTRACTUAL OBLIGATIONS .............................................................................................................................. 20
7.4 SUB-OFFEROR/PARTNER DISCLOSURE ................................................................................................................. 20
Union County, North Carolina
RFP 2026-031 Enterprise Resource Planning (ERP) Software Consulting Services
Page 2
7.5 EXCEPTION TO THE RFP ....................................................................................................................................... 20
7.6 MODIFICATION OR WITHDRAWAL OF PROPOSAL.................................................................................................. 20
7.7 EQUAL EMPLOYMENT OPPORTUNITY................................................................................................................... 20
7.8 MINORITY AND SMALL BUSINESS PARTICIPATION PLAN ...................................................................................... 20
7.9 LICENSES.............................................................................................................................................................. 21
7.10 E-VERIFY ............................................................................................................................................................. 21
7.11 DRUG-FREE WORKPLACE .................................................................................................................................... 21
7.12 CONFLICT-OF-INTEREST CERTIFICATION .............................................................................................................. 21
7.13 INSURANCE .......................................................................................................................................................... 21
7.14 INDEMNIFICATION ................................................................................................................................................ 24
8 Appendix A – Cost PropOsal...................................................................................................... 25
8.1 COST PROPOSAL FORMAT .................................................................................................................................... 25
8.2 SUMMARY OF PROPOSED COSTS.......................................................................................................................... 25
8.3 TRAVEL AND EXPENSE POLICY ............................................................................................................................ 26
8.4 ADDITIONAL INFORMATION ................................................................................................................................. 26
9 Appendix B – Proposal Submission Form................................................................................. 27
10 Appendix C – Addendum and Anti-Collusion Form................................................................ 28
11 Appendix D – Template Contract .............................................................................................. 29
Union County, North Carolina
RFP 2026-031 Enterprise Resource Planning (ERP) Software Consulting Services
Page 3
1 NOTICE OF ADVERTISEMENT
Union County, North Carolina
Request for Proposals No. 2026-031
Enterprise Resource Planning (ERP) Software Consulting Services
Electronic proposals will be received by the Union County’s Procurement & Contract
Management Department by 10:00 AM EDT on December 5, 2025. Late submittals will not be
accepted.
Union County, North Carolina, through its Information Technology Department, is
seeking proposals from qualified firms to provide consulting services for an Enterprise
Resource Planning (ERP) replacement project.
Copies of the solicitation may be obtained from the locations listed below:
1. Download the Solicitation Documents from the Union County website:
https://www.unioncountync.gov/departments/bids-procurement/current-bids
2. Download the Solicitation Documents from the State of North Carolina eVP website:
https://evp.nc.gov/solicitations/ (Search County of Union)
All questions about the meaning or intent of the RFP Documents are to be submitted in writing to the
Procurement Representative listed on the cover page (corey.brooks@unioncountync.gov) no later
than November 14, 2025, at 5:00 PM Local Time.
Union County reserves the right to reject any or all proposals, to waive technicalities and to make
such selection deemed in its best interest.
Union County reserves the right to award to multiple vendors.
Offerors are required to comply with the non-collusion requirements set forth in the Solicitation
Documents.
Union County encourages good faith effort outreach to Minority Businesses (HUB Certified) and
Small Businesses.
--End of Advertisement--
Union County, North Carolina
RFP 2026-031 Enterprise Resource Planning (ERP) Software Consulting Services
Page 4
2 SUBMITTAL DETAILS
2.1 PROPOSAL SUBMISSION DEADLINE
All Proposals are to be received electronically by the Union County Procurement Department
no later than December 5, 2025, at 10:00 AM Local Time, per the instructions below. Any
proposals received after this date and time shall be rejected without exception.
2.2 PROPOSAL SUBMISSION REQUIREMENTS
The proposal must be submitted electronically using the following link:
https://lfportal.unioncountync.gov/Forms/procurementsubmit. The proposal must be signed
by a person who is authorized to bind the proposing Company. Instructions for preparing the
proposal are provided herein.
Select the solicitation drop down arrow and choose this RFP from the list. Complete the form,
upload your proposal as one (1) complete document, and select submit. The maximum size
accepted is 30 MB. A delivery notification email, from LF-Forms@co.union.nc.us, will be sent
as your confirmation of receipt.
Paper submissions and/or email submissions will not be accepted.
There is no expressed or implied obligation for Union County to reimburse for any expenses
incurred in preparing proposals in response to this request.
Union County reserves the right to reject any or all proposals, to waive technicalities and to
make such selection deemed in its best interest, cancel this solicitation and award to multiple
vendors.
2.3 RFP SCHEDULE OF EVENTS
The following table sets forth the anticipated schedule of events for this RFP. Union County
reserves the right to adjust these dates as necessary.
Event
Date / Time (Eastern Time)
RFP Issued
October 31, 2025
Deadline for Questions
November 14, 2025 – 5:00 PM
Responses to Questions / Addenda Posted November 21, 2025,
Proposal Due Date
December 5, 2025 – 10:00 AM
Anticipated Award
December 2025
Anticipated Contract Start Date
April 2026
Union County, North Carolina
RFP 2026-031 Enterprise Resource Planning (ERP) Software Consulting Services
Page 5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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