On-Call Stormwater Services

Location:	North Carolina
Posted:	Oct 31, 2025
Due:	Dec 10, 2025
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:
Solicitation No:	354-TM26-08
Publication URL:	To access bid details, please log in.

Solicitation Number:	354-TM26-08
Project Title:	On-Call Stormwater Services
Description:	The Town of Cary is seeking one or more qualified firm(s) with which to contract for on-call services related to stormwater consulting and engineering.
Opening Date:	12/10/2025 3:00 PM
Posted Date:	11/1/2025
Status:	Open
Department:	TOWN OF CARY


Solicitation Number * 354-TM26-08	Department TOWN OF CARY	Status Reason Open
Opening Date 2025-12-10T15:00:00.0000000	Posted Date * 2025-10-31T16:15:59.0000000Z	Commodity Code Professional engineering services
Mandatory Conference/Site Visit — —	Special Instructions Questions due by 5 p.m. November 14, 2025	Solicitation Type * Select RFP IFB RFI
Owner Teri Peralta
Description The Town of Cary is seeking one or more qualified firm(s) with which to contract for on-call services related to stormwater consulting and engineering.

Attachments 354-TM26-08 On-Call Stormwater Services.pdf (589.68 KB)

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REQUEST FOR QUALIFICATIONS

RFQ # 354-TM26-08

Project Title: On-Call Stormwater Services

Issue Date: October 31, 2025

Due Date: December 10, 2025, at 3:00 p.m. ET

Issuing Department: TMO Stormwater Division

Direct all inquiries concerning this RFQ to:

Charles Brown

Stormwater Field Service Administrator

Email: charles.brown@carync.gov

Table of Contents

1 INTRODUCTION............................................................................................................................. 3

1.1 Purpose ...................................................................................................................................................... 3

1.2 Background...............................................................................................................................................3

1.3 RFQ Timeline...........................................................................................................................................3

1.4 Questions...................................................................................................................................................4

1.5 Submittal Requirements and Contact Information ................................................................4

1.6 Rights to Submitted Material............................................................................................................4

1.7 Communications ....................................................................................................................................5

1.8 Lobbying.....................................................................................................................................................5

1.9 Gifts and Favors ..................................................................................................................................... 5

1.10Proposer Expenses ..............................................................................................................................5

1.11 Proposer Acceptance .......................................................................................................................... 5

2 QUALIFICATIONS PACKAGE .................................................................................................. 6

2.1 Request for Qualifications Required Document Format ....................................................6

2.2 Hourly Rates ............................................................................................................................................ 7

2.3 Qualifications Package Documents..............................................................................................7

2.4 Proposal Format.....................................................................................................................................7

3 PROPOSAL EVALUATION ........................................................................................................ 7

3.1 Evaluation Criteria.................................................................................................................................7

3.2 Final Selection.........................................................................................................................................7

3.3 Notice to Proposers..............................................................................................................................7

4 SCOPE OF SERVICES ................................................................................................................ 8

4.1 Other Project Requirements.............................................................................................................8

4.2 Task Order Procedures ......................................................................................................................9

5 EXECUTION OF PROPOSAL..................................................................................................10

APPENDIX I ............................................................................................................................................. 11

APPENDIX II............................................................................................................................................ 13

1 INTRODUCTION

1.1 Purpose

The Town of Cary is seeking one or more qualified firm(s) with which to contract for the

following services:

On-Call Services related to stormwater engineering. Firms shall be licensed to perform

consulting engineering services in the State of North Carolina. Interested firms must

employ personnel who meet the qualifications and have experience in stormwater

engineering services.

A detailed scope of services is provided in Section 4 of this solicitation.

Information related to this solicitation, including any addenda, will be posted to the North

Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/solicitations/.

1.2 Background

The Municipal Separate Storm Sewer System (MS4) in Cary’s jurisdiction is a made up

of numerous interconnections of public and private storm drainage infrastructure. The

infrastructure in the Right-of-Way (R/W) is Cary’s responsibility to maintain. Infrastructure

outside the R/W is the responsibility of the individual property owners in which the

infrastructure resides. To address significant issues associated with private infrastructure

and the interconnection with Cary’s infrastructure, the Town has several programs

administered by the Stormwater Division. In FY16 Cary initiated a Condition Assessment

Program that takes a proactive approach to infrastructure improvements across Cary’s

jurisdiction which complements the long-standing programs established to address

citizen requests.

Cary will identify various projects through these programs where there are storm drainage

issues that need to be properly addressed under these programs. The projects are

primarily related to Cary’s owned infrastructure improvements or modifications.

1.3 RFQ Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation.

The Town of Cary reserves the right to modify and/or adjust this schedule to meet the

needs of the project. All times shown are Eastern Time (ET):

RFQ Process

Date and time

RFQ Advertisement Date

October 31, 2025

Deadline for written questions

November 14, 2025, at 5:00 p.m.

Town Response to Questions (anticipated) November 21, 2025

Submittal Due Date and Time

December 10, 2025, at 3:00 p.m.

1.4 Questions

Requests for clarification and questions to this RFQ must be received by the Town not

later than the date shown above in Section 1.3, entitled “RFQ Timeline”, for the submittal

of written inquires. The Town will not entertain any further questions after the due date.

All questions related to this solicitation must be submitted in writing via email to Charles

Brown at charles.brown@carync.gov. Indicate “RFQ #354-TM26-08 – Questions” in the

subject of the email. Questions submitted via telephone will not be answered.

The Town shall issue addenda reflecting questions and answers to this RFQ, if any, which

shall be posted to the NC eVP website. No information, instruction or advice provided

orally or informally by any Town personnel, whether made in response to a question or

otherwise in connection with this RFQ, shall be considered authoritative or binding.

Respondents shall be entitled to rely only on written material contained in an Addendum

to this RFQ.

It is important that all Respondents submitting to this RFQ periodically check the

NC eVP website for any Addenda. It is the Respondent’s responsibility to ensure

that all addenda have been reviewed and, if required, signed and returned.

1.5 Submittal Requirements and Contact Information

Electronic responses ONLY will be accepted through the NC eVP website. Interested

parties must be logged in to submit proposals electronically. Registration information is

available at NC Electronic Vendor Portal (eVP). Proposals must be clearly marked with

name of the submitting company, the RFQ number and RFQ title (Your Company Name

RFQ 354-TM26-08 On-Call Stormwater Services).

Proposers must submit one (1) electronic version, submitted as a viewable and printable

Adobe Portable Document File (PDF), on or before the submittal due date and time

provided in Section 1.3. Submissions that do not comply with the stated submission

method will be deemed non-responsive.

Cary reserves the right to reject any or all proposals for any reason and to waive any

informality it deems in its best interest. Any requirements in the RFQ that cannot be met

must be indicated in the proposal. Proposers must respond to the entire Request for

Qualifications (RFQ). An incomplete proposal may be eliminated from consideration

at the discretion of Cary.

It is the responsibility of the Firm to ensure that their response arrives at the designated

location specified in this Section by the due date and time specified in Section 1.3 RFQ

Timeline.

1.6 Rights to Submitted Material

All proposals and supporting materials, as well as correspondence relating to this RFQ,

shall become the property of the Town. The content of all submittals will be held

confidential until the selection of the firm is made. Proposals will be reviewed by the

Evaluation Team, as well as other Town staff and members of the general public who

submit public record requests. Any proprietary data must be clearly marked. In submitting

a Proposal, each Prospective Proposer agrees that the Town may reveal any trade secret

materials contained in such response to all Town staff and Town officials involved in the

selection process and to any outside consultant or other third party who serves on the

Evaluation Team or who is hired by the Town to assist in the selection process. Proposals

marked entirely as “confidential”, “proprietary”, or “trade secret” will be considered non-

responsive and will be removed from the evaluation process.

1.7 Communications

All communications of any nature regarding this RFQ with any Town staff, elected Town

officials, evaluation committee members are strictly forbidden from the time the

solicitation is publicly posted until award. Questions must be submitted in writing to the

individual designated in Section 1.5 prior to the deadline provided in Section 1.3.

Violation of this provision may result in the Firm’s proposal being removed from

consideration.

1.8 Lobbying

By responding to this solicitation, the Firm certifies that it has not and will not pay any

person or firm to influence or attempt to influence an officer or employee of the Town or

the State of North Carolina, or any elected official in connection with obtaining a contract

as a result of this RFQ.

1.9 Gifts and Favors

Contractor shall become aware of and comply with laws related to gifts and favors,

conflicts of interest and the like, including N.C.G.S. §14-234, N.C.G.S. §133-1, and

N.C.G.S. §133-32

1.10 Proposer Expenses

The Town of Cary will not be responsible for any expenses incurred by any Firm in the

development of a response to this Request for Qualifications or any other activities

associated with this procurement including but not limited to any onsite (or otherwise)

interviews and/or presentations, and/or supplemental information provided, submitted, or

given to Town of Cary and/or its representatives. Further, the Town of Cary shall reserve

the right to cancel the work described herein prior to issuance and acceptance of any

contractual agreement/purchase order by the recommended Firm even if the awarding

authority for each entity has formally accepted a recommendation.

1.11 Proposer Acceptance

Submission of any proposal indicates a Proposer’s acceptance of the conditions

contained in this RFQ. The Town of Cary has the sole discretion and reserves the right

to cancel this RFQ, and to reject any and all proposals, to waive any and all informalities

and/or irregularities, if it is deemed to be in the Town’s best interests to do so. The Town

of Cary reserves the right to accept or reject any or all of the items in the proposal, and

to award the contract in whole or in part and/or negotiate any or all items with individual

Firms if it is deemed in the Town of Cary’s best interest. Moreover, the Town of Cary

reserves the right to make no selection if proposals are deemed not in the best interest

of the Town of Cary.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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On-Call Stormwater Services

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